Information Technology Project Coordinator

ESDS Software Solution Limited; Nashik District; On-site; INR 250,000 - 450,000; Full time

Job summary

ESDS Software Solution Limited in Nashik seeks a detail-oriented project support professional to assist the Project Manager with scheduling, documentation, and stakeholder communication.

The role involves coordinating tasks, resources, and risk management activities, supporting quality assurance, budget monitoring, and engaging with stakeholders to gather requirements and provide updates throughout the project lifecycle. Strong MS Office skills are essential.

Qualifications

• Strong written and verbal communication skills suitable for diverse audiences.
• Excellent organizational abilities with the capacity to prioritize tasks and manage time under pressure.
• Proficient in MS Excel and MS Word with attention to detail.

Responsibilities

• Provide administrative support to the Project Manager, including scheduling meetings and managing calendars.
• Facilitate communication among project team members, stakeholders, clients, and other parties by distributing information and maintaining channels.
• Maintain project documentation, including plans, schedules, minutes, and reports, ensuring accuracy and accessibility.
• Coordinate tasks and activities among project team members to align with objectives and deadlines.
• Assist in coordinating resources—human, materials, and equipment—to support project activities.
• Support risk identification, assessment, and mitigation by maintaining risk registers and tracking actions.
• Assist in quality assurance activities to ensure deliverables meet standards and client requirements.
• Monitor project expenses and update financial reports to ensure adherence to budget.
• Engage with stakeholders to gather requirements, provide updates, and manage expectations.
• Monitor timelines and milestones, identifying deviations and helping implement corrective actions.
• Assist in identifying issues, analyzing root causes, and proposing solutions.

Skills

Communication skills

Organizational skills

Attention to detail

Team collaboration

Analytical skills

Adaptability

Education

BBA/BCA/B.Com/BCS/B.Sc.

Tools

MS Excel

MS Word

Job description

Responsibilities:

• Administrative Support: Provide administrative support to the Project Manager, including scheduling meetings, managing calendars, and organizing project-related documentation.
• Communication Facilitation: Facilitate communication among project team members, stakeholders, clients, and other relevant parties by distributing information, scheduling meetings, and maintaining communication channels.
• Documentation Management: Maintain project documentation, including plans, schedules, progress reports, meeting minutes, and other relevant records, ensuring they are accurate, up-to-date, and easily accessible.
• Task Coordination: Coordinate tasks and activities among project team members, ensuring alignment with project objectives, priorities, and deadlines.
• Resource Coordination: Assist in coordinating resources, including human resources, materials, and equipment, to support project activities and ensure efficient project execution.
• Risk Management Support: Support the identification, assessment, and mitigation of project risks by maintaining risk registers, tracking risk mitigation actions, and assisting in implementing risk response strategies.
• Quality Assurance Assistance: Assist in quality assurance activities to ensure project deliverables meet quality standards and client requirements, including conducting quality inspections and audits as needed.
• Budget Monitoring: Assist in monitoring project expenses, tracking budget utilization, and updating financial reports to ensure adherence to the project budget.
• Stakeholder Engagement: Engage with project stakeholders to gather requirements, provide updates, address concerns, and manage expectations throughout the project lifecycle.
• Timeline Management: Support the monitoring of project timelines, milestones, and deliverables, identifying any deviations and assisting in implementing corrective actions to keep the project on track.
• Problem-Solving: Assist in identifying project issues, analyzing root causes, and proposing solutions to overcome challenges and obstacles.

Desired Skills:

• Communication Skills: Excellent verbal and written communication skills, with the ability to convey information effectively to diverse audiences.
• Organizational Skills: Strong organizational abilities, including the ability to prioritize tasks, manage time efficiently, and work effectively under pressure.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy and completeness in all project documentation and communications.
• Team Collaboration: Ability to work collaboratively within a team environment, fostering positive relationships with colleagues and stakeholders.
• Analytical Skills: Strong analytical and problem-solving skills, with the ability to analyze information, identify issues, and propose solutions. Very good with MS excel and MS word.
• Adaptability: Flexibility and adaptability to adjust to changing project requirements, priorities, and deadlines.

Qualifications:

• BBA/BCA/B.Com/BCS/B.Sc.
• Candidates with CAPM certification or similar credentials will be preferred.
• Fluent in English, Hindi, or Marathi.
• 0 to 3 years of work experience