Project Coordinator

Infopark; Ernakulam; On-site; INR 420,000 - 600,000; Full time

Job summary

Planet Media India ( PMIN Agency Pvt.Ltd.) is seeking a detail-oriented Project Coordinator with 2–3 years of experience to support project planning, coordination, monitoring, documentation, and stakeholder communication. You will manage project plans, trackers, and reports, ensuring timely delivery and adherence to standards across digital and marketing projects.

The role requires strong communication, organization, and the ability to work with cross-functional teams, vendors, and clients,

Qualifications

• Bachelor's degree in a related field such as Business Administration, Project Management, IT, or Engineering.
• 2–3 years of experience in Project Coordination, PMO, or similar roles.
• Experience in cross-functional project environments with exposure to project lifecycles.
• Understanding of project planning, scheduling, monitoring and reporting.
• Experience with project documentation, trackers and reporting.
• Basic understanding of budgeting, resource planning, procurement, and vendor coordination.

Responsibilities

• Assist in preparing and maintaining project plans, schedules, timelines, and task trackers.
• Coordinate project activities and follow up with team members to ensure timely completion of tasks and deliverables.
• Monitor progress against timelines, milestones, KPIs, and planned deliverables.
• Track dependencies, risks, issues, and action items and elevate to Project Manager when required.
• Assist with forecasting, status updates, and periodic reporting.
• Collect, maintain, and analyze project data and performance metrics for reporting.
• Maintain accurate project documentation, records, trackers, and repositories.
• Ensure proper document organization, version control, and compliance with standards.
• Prepare meeting agendas, minutes, and track follow-up actions.
• Coordinate communication between project teams, stakeholders, vendors, and business partners.
• Support governance activities, audits, reviews, and stakeholder meetings.
• Own project delivery across digital, creative, web, and business solutions.

Skills

Communication

Organization

Detail orientation

Analytical thinking

Time management

Coordination

Stakeholder management

Ownership & accountability

Teamwork

Adaptability

Education

Bachelor's degree or higher

Job description

Planet Media India ( PMIN Agency Pvt.Ltd.)

9778149518
[e-mail]

Project Coordinator

Job Overview

We are looking for a detail-oriented and organized Project Coordinator with 2–3 years of experience to support project planning, coordination, monitoring, documentation, and stakeholder communication. The ideal candidate should have hands‑on experience with project management tools and a good understanding of project lifecycle.

Key Responsibilities

• Assist in preparing and maintaining project plans, schedules, timelines, and task trackers.
• Coordinate project activities and follow up with team members to ensure timely completion of tasks and deliverables.
• Monitor project progress against timelines, milestones, KPIs, and planned deliverables.
• Track project dependencies, risks, issues, and action items and elevate them to the Project Manager when required.
• Assist Project Managers with project forecasting, status updates, and periodic reporting.
• Collect, maintain, and analyze project data and performance metrics for reporting purposes.
• Maintain accurate project documentation, records, trackers, and repositories.
• Ensure proper document organization, version control, and compliance with established project standards.
• Prepare meeting agendas, document meeting minutes, and track follow‑up actions.
• Coordinate communication between project teams, stakeholders, vendors, and business partners.
• Support stakeholder communication and ensure timely sharing of project updates and information.
• Assist with changes in project scope, timelines, requirements, and deliverables.
• Support project‑related procurement activities and coordinate with vendors and suppliers.
• Track vendor deliverables, performance, contracts, and related documentation.
• Assist with project budget tracking, resource planning, and financial monitoring.
• Support quality assurance and compliance activities to ensure project deliverables meet defined standards.
• Identify opportunities to improve project processes, reporting methods, tools, and workflows.
• Support project governance activities, audits, reviews, and stakeholder meetings.
• Maintain visibility of project schedules, dependencies, deliverables, and outstanding actions.
• Ensure assigned project coordination activities are completed accurately and within deadlines.
• Own project delivery across digital, creative, web, and business solutions
• Run client communication loops
• Maintain quality control on all deliverables
• Report performance in CEO‑ready format

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, IT, Engineering, or a related field.
• 2–3 years of experience in Project Coordination, Project Administration, PMO, or a similar role.
• Experience working in cross‑functional project environments.
• Good understanding of project planning, scheduling, monitoring, and reporting.
• Experience with project documentation, trackers, and reporting.
• Basic understanding of project budgeting, resource planning, procurement, and vendor coordination.
• Ability to gather, analyze, and present project data and performance metrics.

Professional Skills

• Strong verbal and written communication skills.
• Excellent organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Good analytical and problem‑solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong coordination and follow‑up skills.
• Ability to communicate effectively with technical and non‑technical stakeholders.
• Proactive approach with a strong sense of ownership and accountability.
• Ability to work independently as well as collaboratively within a team.
• Adaptability to changing project requirements and priorities.