IT Project Coordinator

Spikewell; Khordha; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Spikewell in Bhubaneswar is seeking an IT Project Coordinator to support planning, execution, monitoring, and delivery by coordinating with internal teams, clients, and management to track progress and ensure timely deliverables.

The ideal candidate has 2–4 years of IT project coordination experience, strong communication, and proficiency with MS Office; familiarity with Jira or MS Project is a plus, and PMP/Scrum certification is advantageous.

Qualifications

• 2–4 years of IT project coordination experience.
• Bachelor's degree in IT, Business Administration(MBA) or related field.
• PMP or Scrum certification is an advantage.

Responsibilities

• Coordinate project activities from initiation to closure.
• Maintain project plans, schedules, milestones, and trackers.
• Follow up with technical teams to ensure timely task completion.
• Track project deliverables, dependencies, risks, and issues.
• Ensure project activities align with agreed timelines.
• Coordinate with clients for project updates and requirements.
• Document meeting minutes and action items.
• Act as a communication bridge between clients and delivery teams.
• Prepare daily, weekly, and monthly project status reports.

Skills

Good communication

Strong organizational skills

Stakeholder management

MS Excel

PowerPoint

Word

Jira

Microsoft Project

Agile & Scrum understanding

Multitasking

Education

Bachelor's degree in IT or MBA

Tools

Jira

Microsoft Project

Job description

Job Title: IT Project Coordinator

Department: Project Management / Operations

Experience: 2–4 years

Location: Bhubaneswar

Industry: IT / Software Development

1. Job Summary

The Project Coordinator will support project planning, execution, monitoring, and delivery by coordinating with internal teams, clients, and management. The role involves tracking project progress, managing schedules, preparing reports, coordinating meetings, and ensuring timely completion of project deliverables.

2. Key Responsibilities

Project Planning & Coordination

• Coordinate project activities from initiation to closure.
• Maintain project plans, schedules, milestones, and trackers.
• Follow up with technical teams to ensure timely task completion.
• Track project deliverables, dependencies, risks, and issues.
• Ensure project activities align with agreed timelines.

Client & Stakeholder Management

• Coordinate with clients for project updates and requirements.
• Schedule client meetings and prepare meeting agendas.
• Document meeting minutes and action items.
• Follow up with stakeholders on pending activities.
• Act as a communication bridge between clients and delivery teams.

Reporting & Documentation

• Prepare daily, weekly, and monthly project status reports.
• Maintain project documentation, trackers, and dashboards.
• Monitor resource allocation and utilization.
• Track project milestones and delivery commitments.
• Escalate delays, risks, and operational challenges.

Team Coordination

• Coordinate with developers, QA, DevOps, Salesforce, and other technical teams.
• Track attendance, availability, leave plans, and resource allocation.
• Follow up on assigned tasks through project management tools.
• Support sprint planning and review meetings.

3. Required Skills

• Good communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Excellent follow-up and stakeholder management skills.
• Proficiency in MS Excel, PowerPoint, and Word.
• Knowledge of Jira, Microsoft Project.
• Understanding of Agile and Scrum methodologies.
• Ability to manage multiple projects simultaneously.

4. Qualifications

• Bachelor's degree in IT, Business Administration(MBA), or a related field.
• 2–4 years of experience in project coordination, preferably in IT.
• PMP or Scrum certification is an advantage.

5. Key Performance Indicators (KPIs)

• Timely completion of project milestones.
• Accuracy and timeliness of project reporting.
• Effective coordination between teams and clients.
• Closure of pending action items.
• Early identification and escalation of project risks.
• Client satisfaction and delivery team support.

6. Preferred Candidate Profile

• Proactive, disciplined, and detail-oriented.
• Capable of working independently with minimal supervision.
• Comfortable coordinating with international clients.
• Willing to work in a fast-paced IT services environment.
• Strong ownership and accountability.