Import Logistics, Operations & Documentation Executive

Confidential Jobs; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Confidential Jobs is seeking an Import Logistics, Operations & Documentation Executive to support the efficient and compliant movement of goods across international supply chains. You will manage end-to-end import shipments and coordinate with freight forwarders, brokers, and internal teams to ensure timely delivery.

The role emphasizes documentation accuracy, regulatory compliance, and ongoing process improvement within ERP-driven systems and cross-functional collaboration.

Qualifications

• Experience in import logistics operations and supply chain coordination.
• Strong attention to detail and ability to manage multiple stakeholders.
• Familiarity with import regulations and trade compliance practices.

Responsibilities

• Manage end-to-end import shipments from origin to final delivery.
• Coordinate with freight forwarders, shipping lines, transporters, and customs brokers for timely movement of goods.
• Prepare and review import documentation including commercial invoices, packing lists, bills of lading, and certificates of origin.
• Ensure compliance with import regulations, customs requirements, and applicable trade laws.
• Monitor shipment schedules, transit timelines, and clearance processes to avoid delays.
• Track shipments and resolve operational issues such as documentation discrepancies or customs queries.
• Coordinate with procurement, warehouse, finance, and sales to align delivery timelines.
• Support cost optimization by monitoring freight, duties and logistics expenses.
• Maintain audit-ready records in ERP systems or logistics platforms.
• Identify opportunities to improve processes and enhance efficiency across import operations.

Skills

Import logistics

Stakeholder management

Documentation accuracy

Regulatory compliance

ERP systems

Tools

ERP platforms

Job description

We are looking for an Import Logistics, Operations & Documentation Executive to support the efficient and compliant movement of goods across international supply chains.

About the Role

This role plays a critical part in ensuring timely import execution, documentation accuracy, and alignment between suppliers, logistics partners, customs brokers, and internal stakeholders.

Responsibilities

• Managing end-to-end import shipments from origin to final delivery
• Coordinating with freight forwarders, shipping lines, transporters, and customs brokers to ensure timely movement of goods
• Preparing and reviewing import documentation including commercial invoices, packing lists, bills of lading, and certificates of origin
• Ensuring compliance with import regulations, customs requirements, and applicable trade laws
• Monitoring shipment schedules, transit timelines, and clearance processes to avoid delays
• Tracking shipments and proactively resolving operational issues such as documentation discrepancies, customs queries, demurrage, or detention risks
• Coordinating closely with procurement, warehouse, finance, and sales teams to align delivery timelines and operational requirements
• Supporting cost optimization initiatives by monitoring freight, duties, and logistics-related expenses
• Maintaining accurate records in ERP systems or logistics platforms to ensure audit-ready documentation
• Identifying opportunities to improve processes and enhance efficiency across import operations

Qualifications

The ideal candidate brings hands-on experience in import logistics operations, strong attention to detail, and the ability to manage multiple stakeholders in a fast-paced, deadline-driven environment.

Required Skills

This role contributes directly to operational efficiency, regulatory compliance, and reliable supply chain performance across international markets.

Preferred Skills

#Logistics #Import #SupplyChain #InternationalTrade #Customs #FreightForwarding #Operations #TradeCompliance #ERP #Shipping #CommercialOperations