Import Manager

Belfrost International LLP; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Belfrost International LLP is hiring an experienced Import Manager to oversee end-to-end import operations, international logistics, and customs compliance. The ideal candidate will have strong knowledge of import regulations, Incoterms, documentation, and ERP systems, with the ability to lead teams and optimize logistics costs.

This role requires overseeing documentation, shipment coordination, and active risk management to ensure timely shipment execution and cost efficiency.

Qualifications

• Strong knowledge of import procedures and regulations.
• Familiarity with Incoterms and international payment methods.
• Excellent leadership and team management abilities.
• Strong communication and negotiation skills.
• Proficiency in MS Excel and ERP systems.

Responsibilities

• Oversee end-to-end import operations from order to delivery.
• Ensure compliance with import regulations and customs laws.
• Interpret Incoterms to optimise cost and risk.
• Coordinate with customs brokers and authorities for clearance.

Skills

Import procedures

Incoterms

Team leadership

Communication

MS Excel

Education

Bachelor's degree in Commerce or related field

Master’s degree preferred

Tools

ERP systems

Job description

Job Title: Import Manager

Department: Import / Supply Chain Reporting To: Manager

Job Summary

We are seeking an experienced and proactive Import Manager to overseeend-to-end import operations, international logistics, and customs compliance.The ideal candidate should possess strong knowledge of import regulations, Incoterms, documentation, and ERP systems,along with the ability to lead teams, optimize logistics costs, and ensure timely shipment execution.

Key Responsibilities

1. Import Operations Management

• Oversee end-to-end import operations from order placement to final delivery
• Ensure compliance with import regulations, customs laws, and company policies
• Interpret and apply Incoterms (FOB, CIF, CFR, EXW, etc.) to optimize cost and risk
• Manage international payment terms including LC, TT, DP, and DA

2. Documentation & Compliance

• Supervise preparation and verification of Commercial Invoice, Packing List, Bill of Lading (BL), and Certificate of Origin
• Ensure all import documentation complies with legal and regulatory requirements
• Coordinate with customs brokers and authorities for smooth customs clearance

3. Shipment & Logistics Coordination

• Plan and monitor shipment schedules to ensure timely delivery
• Manage relationships with freight forwarders, shipping lines, and courier companies
• Track shipments and resolve delays or disruptions proactively
• Optimize freight costs and logistics efficiency

4. Team Leadership & Coordination

• Lead, mentor, and guide the import operations team
• Assign responsibilities and monitor team performance
• Coordinate with procurement, finance, and warehouse teams for seamless operations

5. System & Record Management

• Ensure accurate maintenance of import records and documentation
• Oversee ERP system updates and reporting
• Prepare MIS reports on shipment status, costs, and performance metrics

6. Problem Resolution & Risk Management

• Handle documentation discrepancies and shipment-related issues
• Manage claims for damaged or short shipments
• Identify operational risks and implement corrective and preventive actions

Key Performance Indicators (KPIs)

• Timely execution of import shipments
• 100% documentation accuracy and compliance
• Customs clearance completed within expected timelines
• Optimized freight and logistics costs
• Accurate ERP updates and MIS reporting

Required Qualifications & Skills

• Strong knowledge of import procedures, customs regulations, and international trade
• In-depth understanding of Incoterms and international payment methods (LC, TT, DP, DA)
• Excellent leadership and team management skills
• Strong communication and negotiation abilities
• Proficiency in MS Excel and ERP systems
• Strong analytical and problem-solving skills

Preferred Qualifications

• Qualification: Bachelor’s Degree in Commerce, Supply Chain, Logistics, or related field (Master’s preferred)
• Experience: 5–10 years in import/export operations, including 2–3 years in a managerial role