Import Export Executive

Pansen Engineering (India) Pvt. Ltd; Gurugram District; On-site; INR 420,000 - 660,000; Full time

Job summary

Pansen Engineering (India) Pvt. Ltd invites a skilled Import Executive to manage end-to-end import operations, including documentation, customs clearance, and regulatory compliance.

Based in Gurugram, you will coordinate with overseas suppliers, freight forwarders, banks, and internal teams to ensure timely, cost-effective movement of materials. The ideal candidate has a commerce or related degree, at least 3 years in import/logistics, and strong knowledge of DGFT, Incoterms, LC processes, and

Qualifications

• Graduate in Commerce, Business Administration, Supply Chain Management, or a relevant discipline.
• Minimum 3 years of experience in import operations, international logistics, or EXIM documentation.
• Good knowledge of import procedures, customs clearance, and international shipping documentation.
• Familiarity with Incoterms (FOB, CIF, EXW, CFR, etc.).
• Working knowledge of DGFT, ICEGATE, and customs-related procedures.
• Knowledge of import payment processes, LC, and foreign remittances.
• Proficiency in MS Excel, MS Office, and ERP systems.
• Strong coordination, negotiation, communication, and documentation skills.
• Ability to manage multiple shipments and meet delivery deadlines.

Responsibilities

• Manage end-to-end import operations, from purchase order processing to final delivery of materials.
• Coordinate with international suppliers, overseas vendors, freight forwarders, shipping lines, and customs clearing agents.
• Handle import documentation, including Commercial Invoice, Packing List, Bill of Lading, Airway Bill, Certificate of Origin, etc.
• Coordinate customs clearance and ensure timely submission of required documents.
• Maintain knowledge of applicable EXIM policies, DGFT regulations, customs procedures, and import-related compliance requirements.
• Coordinate with banks for LC, Bank Remittance, and other import payment formalities.
• Track international shipments and provide regular updates on shipment status and delivery schedules.
• Verify import duties, freight charges, insurance, and other associated costs.
• Coordinate with finance for import payments and documentation.
• Maintain accurate records of import transactions, shipment details, and vendor documentation.
• Ensure compliance with applicable customs regulations and company import policies.
• Resolve shipment delays, documentation discrepancies, and other import-related issues efficiently.

Skills

Import procedures

Customs clearance

Incoterms knowledge

DGFT procedures

Communication skills

Coordination

Documentation

Negotiation

Education

Bachelor in Commerce or related

Tools

MS Excel

ERP systems

ICEGATE

Job description

We are looking for a skilled and detail-oriented Import Executive to manage and coordinate the company's import operations, including international shipments, import documentation, customs clearance, logistics coordination, and compliance with applicable import regulations. The ideal candidate should have practical experience in handling import procedures, coordinating with overseas suppliers, freight forwarders, customs brokers, and internal departments to ensure the timely and cost-effective movement of imported goods.

Key Responsibilities

• Manage end-to-end import operations, from purchase order processing to final delivery of materials.
• Coordinate with international suppliers, overseas vendors, freight forwarders, shipping lines, and customs clearing agents.
• Handle import documentation, including Commercial Invoice, Packing List, Bill of Lading (BL), Airway Bill (AWB), Certificate of Origin, and other relevant documents.
• Coordinate customs clearance and ensure timely submission of required documents.
• Maintain knowledge of applicable EXIM policies, DGFT regulations, customs procedures, and import-related compliance requirements.
• Coordinate with banks for Letter of Credit (LC), Bank Remittance, and other import payment formalities.
• Track international shipments and provide regular updates on shipment status and expected delivery schedules.
• Verify import duties, freight charges, insurance, and other associated costs.
• Coordinate with the finance and accounts teams for import payments, foreign exchange transactions, and documentation.
• Maintain accurate records of import transactions, shipment details, and vendor documentation.
• Ensure compliance with applicable customs regulations and company import policies.
• Resolve shipment delays, documentation discrepancies, and other import-related issues efficiently.

Required Skills & Qualifications

• Graduate in Commerce, Business Administration, Supply Chain Management, or a relevant discipline.
• Minimum 3 years of experience in import operations, international logistics, or EXIM documentation.
• Good knowledge of import procedures, customs clearance, and international shipping documentation.
• Familiarity with Incoterms (FOB, CIF, EXW, CFR, etc.).
• Working knowledge of DGFT, ICEGATE, and customs-related procedures.
• Knowledge of import payment processes, LC, and foreign remittances.
• Proficiency in MS Excel, MS Office, and ERP systems.
• Strong coordination, negotiation, communication, and documentation skills.
• Ability to manage multiple shipments and meet delivery deadlines.

Preferred Candidate Profile

• Candidates with experience in engineering, manufacturing, EPC, or project-based industries will be preferred.
• Practical experience in handling machinery, engineering equipment, spare parts, and industrial materials imports will be an added advantage.
• Candidates should be proactive, organized, detail-oriented, and capable of independently managing import activities.