Immigration and VISA Process Specialist

Abusiness -> SAP BTP, Integration Suite Developers; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

ABusiness in Gurgaon, India, seeks an Immigration and Visa Process Specialist to manage end-to-end visa applications across multiple countries. You’ll review documents, coordinate with embassies, and guide applicants from intake to decision, ensuring compliance and a smooth journey.

The role requires strong attention to detail, excellent communication, and the ability to work with cross-functional teams to improve visa workflows and documentation standards.

Qualifications

• 2–5 years of immigration consulting, visa processing, or travel operations.
• Strong knowledge of global visa application procedures and documentation requirements.
• Experience handling multiple visa applications simultaneously.
• Excellent written and verbal communication skills.
• Strong organizational and documentation skills.
• Ability to work under deadlines with high accuracy.
• Customer service orientation and interpersonal skills.

Responsibilities

• Handle end-to-end visa application processing for multiple countries.
• Guide applicants through visa eligibility, documentation, and requirements.
• Review, validate, and verify visa documents before submission.
• Ensure applications comply with embassy and immigration guidelines.
• Prepare and organize complete visa application packages.
• Coordinate with applicants for pending documents and updates.
• Track application status and provide regular updates.
• Manage appointments for biometrics, interviews, and submissions.
• Coordinate with embassies, consulates, and visa centers.
• Maintain accurate applicant records and document repositories.
• Stay updated on changes in immigration policies and requirements.

Skills

Immigration and visa processing

Visa documentation review

Global visa regulations

Document verification

Applicant consultation

Embassy and consulate coordination

VFS and visa center operations

Case management

Visa application tracking

Microsoft Excel

Education

Bachelor's degree (preferred)

Tools

CRM software

OCR tools

Microsoft Word

Microsoft Office

Job description

Company Description

• ABusiness is a growing technology and business solutions company focused on SaaS products, enterprise software services, SAP solutions, cloud integration, AI-enabled business solutions, digital transformation, consulting, and custom software development.
• We help businesses build scalable, secure, and modern technology solutions through full-stack development, cloud-native applications, API integrations, automation, enterprise platforms, and digital product engineering.

Role Description

• We are hiring an Immigration and Visa Process Specialist with strong knowledge of global visa processes, immigration documentation, application workflows, and compliance requirements.
• The ideal candidate should have hands-on experience handling tourist, business, student, work, and dependent visa applications across multiple countries. They should be capable of guiding applicants throughout the visa journey, reviewing documents, coordinating with embassies, visa centers, and internal teams, while ensuring a smooth and compliant application process.
• This role is suitable for someone who is detail-oriented, customer-focused, process-driven, and comfortable working with applicants, immigration consultants, government portals, and cross-functional teams.

Key Responsibilities

• Handle end-to-end visa application processing for multiple countries.
• Guide applicants through visa eligibility, documentation, and application requirements.
• Review, validate, and verify visa application documents before submission.
• Ensure applications comply with embassy and immigration guidelines.
• Prepare and organize complete visa application packages.
• Coordinate with applicants for pending documents and additional information.
• Track application status and provide regular updates to applicants.
• Manage appointments for biometrics, interviews, and document submission.
• Coordinate with embassies, consulates, VFS, BLS, TLScontact, and other visa processing centers.
• Maintain accurate applicant records and document repositories.
• Stay updated on changes in immigration policies, visa regulations, and documentation requirements.
• Assist in creating and maintaining visa process documentation and SOPs.
• Support automation initiatives by helping define visa workflows and document requirements.
• Work closely with product, operations, customer support, and technology teams to improve the efficiency of visa processing.
• Handle customer queries professionally through email, phone, and virtual meetings.
• Ensure confidentiality and security of applicant information at all times.
• Contribute to the continuous improvement of visa processes and customer experience.

Required Skills

• Immigration and visa processing
• Visa documentation review
• Global visa regulations
• Document verification
• Applicant consultation
• Embassy and consulate coordination
• VFS and visa center operations
• Case management
• Visa application tracking
• Customer relationship management
• Documentation management
• Attention to detail
• Communication skills
• Problem-solving
• Time management
• Process compliance
• Stakeholder coordination
• Report preparation
• Microsoft Excel
• Microsoft Word
• Microsoft Office
• Email communication
• Organizational skills
• Multitasking
• Ownership mindset
• Technical Knowledge Required
• Knowledge of global visa application processes
• Understanding of immigration documentation requirements
• Experience with embassy and visa application portals
• Knowledge of biometric appointment processes
• Understanding of passport and travel documentation
• Familiarity with document verification processes
• Experience using CRM or case management systems
• Knowledge of online visa application portals
• Microsoft Office Suite (Excel, Word, Outlook)
• Basic understanding of OCR and document validation processes is an advantage

Good to Have Skills

• Experience processing visas for Canada, USA, UK, Australia, Schengen, UAE, Singapore, Turkey, Sri Lanka, or other international destinations.
• Knowledge of student, tourist, business, work, and dependent visa categories.
• Experience working with travel agencies or immigration consultancies.
• Familiarity with IRCC, USCIS, UKVI, ImmiAccount, Schengen, and other immigration portals.
• Experience with DigiLocker or digital document verification.
• Knowledge of visa automation platforms or workflow tools.
• Customer support experience.
• Experience working with international clients.

Qualifications

• 2–5 years of experience in immigration consulting, visa processing, travel operations, or international documentation.
• Strong knowledge of global visa application procedures and documentation requirements.
• Experience handling multiple visa applications simultaneously.
• Excellent written and verbal communication skills.
• Strong organizational and documentation skills.
• Ability to work under deadlines while maintaining high accuracy.
• Strong customer service and interpersonal skills.
• A bachelor's degree in any discipline is preferred.

What We Are Looking For

• We are looking for someone who can take complete ownership of the visa application lifecycle—from document collection and validation to application submission and status tracking.
• The ideal candidate should be highly organized, detail-oriented, customer-focused, and able to manage multiple applications simultaneously. They should proactively identify missing information, ensure compliance with immigration requirements, communicate effectively with applicants, and deliver a smooth, hassle-free visa-processing experience.
• We need someone who can think like an immigration consultant, work like a process owner, communicate like a customer success professional, and deliver with accuracy and accountability.

Why Join ABusiness

• Opportunity to work with a fast-growing company building next-generation Visa and Immigration technology solutions.
• Exposure to global immigration processes and international visa programs.
• Work alongside technology, AI, automation, and product teams to transform visa processing through digital innovation.
• Opportunity to contribute to a modern Visa Management Platform serving applicants, travel agencies, and immigration consultants.
• Career growth in immigration consulting, global mobility, customer success, and operations.
• Be part of a company focused on innovation, process excellence, customer trust, technology, and long-term growth.