Human Resources Operations Specialist

GIVA; Bengaluru; On-site; INR 400,000 - 600,000; Full time

Job summary

GIVA in Bengaluru seeks a Senior HR Associate – HR Operations to oversee onboarding, master data, payroll support and exit processes. The role requires close coordination with HRBPs, stores and payroll, ensuring compliant documentation and accurate HRMS data across multiple locations.

Applicants should have 2–3 years in HR operations, strong attention to detail, and solid knowledge of HR policy basics and statutory compliance.

Qualifications

• 2–3 years of experience in HR Operations/HR Generalist activities.
• Hands-on experience with HRMS/HRIS platforms.
• Good working knowledge of MS Office and employee data management.
• Basic understanding of PF, ESI, gratuity, leave policies, labour laws, and statutory compliance.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage end-to-end onboarding, joining formalities, document verification and HRMS updates.
• Maintain accurate employee master data and map to stores, locations and reporting managers.
• Verify appointment letters and employee documents for accuracy of designation, compensation, location, joining date and reporting details.
• Coordinate with employees, HRBPs, Store Managers, Business Teams and Payroll to resolve queries related to salary, attendance, leave, HRMS, documentation and exits.
• Validate attendance, leaves, deductions and salary inputs; coordinate with Payroll for resolution.
• Manage exit formalities, track notice periods and clearances, and coordinate relieving and experience letters.
• Maintain onboarding trackers, HR MIS reports and support HR audits.

Skills

Attention to detail

Stakeholder management

Communication skills

Analytical thinking

Tools

HRIS/HRMS

MS Office

Job description

Job Description – Senior HR Associate (HR Operations)

Department: Human Resources

Experience: 2–3 Years

About the Role

We are looking for a detail-oriented Senior HR Associate – HR Operations to manage employee onboarding, HR documentation, employee master data, payroll support, employee queries, and exit formalities. The role requires strong coordination skills, accuracy, and the ability to manage HR operations across a multi-location workforce.

Key Responsibilities

• Employee Onboarding: Manage end-to-end onboarding, joining formalities, document verification, and HRMS updates.
• Employee Mapping & Master Data: Maintain accurate employee records and ensure correct mapping to stores, departments, locations, and reporting managers.
• HR Documentation: Verify appointment letters and employee documents, ensuring accuracy of designation, compensation, location, joining date, and reporting details.
• Stakeholder & Employee Query Management: Coordinate with employees, HRBPs, Store Managers, Business Teams, and Payroll; resolve queries related to salary, attendance, leave, HRMS, documentation, and exits.
• Payroll Support: Validate attendance, LOP, leave, deductions, and salary inputs; identify discrepancies and coordinate with Payroll for resolution.
• Exit Management & F&F: Manage exit formalities, track notice periods and clearances, validate Full & Final settlement inputs, and coordinate relieving and experience letters.
• HR Operations & MIS: Maintain onboarding trackers, employee master data, store mapping, and HR MIS reports. Support HR audits and other operational requirements.

Required Skills & Qualifications

• 2–3 years of experience in HR Operations / HR Generalist activities, preferably in retail or a multi-location environment.
• Hands‑on experience with HRMS/HRIS platforms.
• Good working knowledge of MS Office and employee data management.
• Basic understanding of PF, ESI, gratuity, leave policies, labour laws, and applicable statutory compliance.
• Strong attention to detail, analytical thinking, and problem‑solving skills.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple tasks and meet strict timelines.