Human Resources Executive

ASTER MEDICINES PRIVATE LIMITED; Vaishali; On-site; INR 350,000 - 520,000; Full time

Job summary

ASTER MEDICINES PRIVATE LIMITED in Hajipur (Bihar) seeks an HR Executive to drive shop-floor HR operations and multi-shift manpower recruitment for a 75+ workforce at the Hajipur plant and corporate office.

The role requires hands-on HR management, induction & GMP training coordination, and strong statutory compliance capabilities to maintain labor law adherence and employee relations across plants.

Qualifications

• MBA / PGDM in HR or MSW / PGDPM/DLL.
• 2–5 years of HR experience in a manufacturing plant, preferably pharma.
• Familiarity with industrial labor dynamics, shop-floor handling, and shift rosters.

Responsibilities

• Lead end-to-end recruitment for machine operators, QA/QC staff, and administrative personnel.
• Coordinate plant inductions and WHO-GMP training with QA/Safety teams.
• Ensure statutory compliance, portal filings (EPFO/ESIC/PT) and maintain registers.
• Manage biometric attendance, shift rosters, leaves, overtime, and payroll inputs.
• Foster industrial relations, welfare programs, grievance redressal, and engagement activities.

Skills

English communication

Hindi communication

Industrial relations

Education

MBA/PGDM in HR

MSW

PGDPM/DLL

Tools

MS Excel

Biometric HRMS

EPFO/ESIC knowledge

Job description

1. COMPANY OVERVIEW

Established in 1982, Aster Medicines Pvt Ltd is one of East India's leading pharmaceutical manufacturing enterprises, operating an advanced GMP and ISO 9001:2015 certified production facility situated in the Hajipur Industrial Area, Bihar. The company specializes in large-scale third-party contract manufacturing and PCD franchise distribution of critical care injectable formulations—including Ceftriaxone, Meropenem, Piperacillin Tazobactam, and dry powder formulations—alongside oral suspensions and specialized baby care products (Aster Baby Oil). Featuring Class 100 sterile cleanrooms, double-pass RO + EDI Water-for-Injection (WFI) generation plants, and automated filling lines with a capacity of over 1 Million vials per month, Aster Medicines is powered by a dedicated team of over 75 skilled professionals committed to global pharmacopoeial quality standards (IP/BP/USP).

2. POSITION SUMMARY & OBJECTIVE

The HR Executive will serve as the operational cornerstone for human resources management at the Hajipur manufacturing plant and corporate office. The role demands an agile, hands-on HR generalist capable of driving shop-floor and technical talent recruitment, administering multi-shift attendance and payroll inputs, maintaining flawless statutory labor compliance, organizing audit-ready WHO-GMP personnel training logs, and fostering constructive industrial relations across a 75+ strong workforce.

3. KEY ROLES & RESPONSIBILITIES

A. Talent Acquisition & Manpower Allocation

• Plant Manpower Planning: Partner with Plant Managers and Department Heads to assess shift-wise manpower requisitions (MRFs) and fill staffing voids promptly.
• End-to-End Recruitment: Lead hiring cycles for machine operators, visual inspection workers, QA/QC chemists, microbiologists, storekeepers, and administrative personnel.
• Sourcing & Screening: Utilize online recruitment portals, local employment exchanges, technical polytechnics/ITI networks, and internal referrals for talent sourcing.
• Selection & Onboarding: Coordinate technical interviews, negotiate offers, verify background documentation, and facilitate day-one joining formalities.

B. Induction & WHO-GMP Training Coordination

• Structured Plant Induction: Conduct comprehensive orientation for new employees on plant safety, company policies, code of conduct, and hygiene regulations.
• GMP & SOP Training Management: Collaborate closely with Quality Assurance (QA) and Safety Officers to schedule and document mandatory WHO-GMP, GLP, and fire-safety training.
• Audit Documentation: Maintain meticulous, up-to-date employee training cards, qualification certificates, and competence matrix records for regulatory and customer audits.

C. Statutory Compliances & Labor Regulations

• Labor Statute Adherence: Ensure 100% adherence to the Factories Act, 1948, Minimum Wages Act, Payment of Wages Act, Payment of Gratuity Act, and Bihar State Factory Rules.
• Portal Filings & Returns: Manage monthly calculation, challan generation, and timely online portal submissions for Provident Fund (EPFO), ESIC, and Professional Tax (PT).
• Statutory Registers Maintenance: Maintain audit-ready statutory registers (Muster Roll, Overtime Register, Adult Worker Register, Accident Register, Fines & Advances Register).
• Audit Facilitation: Represent the HR department during labor department inspections, factory inspectorate visits, and third-party vendor audits.

D. Shift Rostering, Attendance & Payroll Input Management

• Biometric Attendance Monitoring: Administer daily biometric attendance and shift allocations (Morning, Evening, Night, and General shifts) for 150+ plant personnel.
• Leave & Overtime Tracking: Accurately record daily leaves, late marks, on-duty (OD) gate passes, and production overtime (OT) in alignment with operational requirements.
• Payroll Input Compilation: Reconcile and generate finalized monthly payroll inputs (attendance days, OT hours, deductions, advances) for the Accounts department.
• Query Resolution: Disburse monthly pay slips and promptly resolve worker discrepancies regarding wages, attendance, and benefits.

E. Industrial Relations, Plant Welfare & Employee Engagement

• Grievance Redressal: Serve as the first point of contact for employee grievances; maintain positive shop-floor relations and resolve conflicts proactively.
• Plant Welfare Amenities: Oversee worker amenities including canteen hygiene, pure drinking water supplies, restroom sanitation, uniform supply, and safety PPE kit allocation.
• Separation Formalities: Conduct professional exit interviews, coordinate clearance handovers, and oversee prompt Full & Final (F&F) settlement processing.
• Engagement Initiatives: Organize annual health screenings, National Safety Week events, festival celebrations, and employee recognition programs.

4. CANDIDATE SPECIFICATIONS & QUALIFICATIONS

Education & Experience Profile

• Qualification: Regular MBA / PGDM in Human Resources, Master of Social Work (MSW), or Post Graduate Diploma in Personnel Management (PGDPM/DLL).
• Relevant Experience: 2 to 5 years of proven HR experience in a manufacturing plant setting, preferably in Pharmaceuticals, Chemicals, Medical Devices, or FMCG.
• Plant Understanding: Sound familiarity with industrial labor dynamics, shop-floor worker handling, and shift rosters.

Technical Skills & Competencies

• Statutory Expertise: Hands-on familiarity with EPFO, ESIC online portals, Factories Act documentation, and labor returns.
• Software Proficiency: Advanced knowledge of MS Excel (Formulas, VLOOKUP, Pivots, Attendance templates) and Biometric HRMS tools.
• Communication Skills: Fluent verbal and written command in English and Hindi (spoken Hindi fluency is mandatory for plant operations).

5. COMPENSATION & WORKPLACE BENEFITS

• Competitive Salary Package: Remuneration aligned with candidate qualifications, experience, and pharmaceutical industry benchmarks.
• Statutory Security: Mandatory statutory coverage including Employee Provident Fund (PF), ESIC, and Gratuity benefits.
• Growth Environment: Direct exposure to WHO-GMP certified processes and long-term career progression in an established pharma enterprise.