Human Resource Generalist

Suspa Pneumatics; Chennai District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Suspa Pneumatics in Chennai invites an Executive / Senior Executive Payroll, Statutory Compliance & HR Operations to manage end-to-end payroll, statutory compliance, benefits administration, time office activities and HR operations.

The role requires strong knowledge of labour laws, payroll systems and statutory compliance, ensuring accurate salary processing, timely payroll runs, and compliance with PF, ESI, PT, LWF, TDS, bonus and F&F; you will handle attendance, MIS reporting and HR

Qualifications

• Experience in payroll processing and statutory compliance.
• Knowledge of PF, ESI, PT, LWF, TDS and Labour Laws.
• Experience with HRMS/ERP systems and MIS reporting.
• Strong communication and coordination skills.

Responsibilities

• Manage end-to-end payroll processing monthly and on time.
• Ensure statutory compliance (PF, ESI, PT, LWF, TDS, Gratuity).
• Handle attendance, time office, leave, shifts and overtime management.
• Administer employee benefits and HR documentation.
• Coordinate travel bookings, visa documentation and HR audits.
• Prepare payroll MIS, attendance MIS, and HR dashboards.

Education

MBA (HR)

MSW / MHRM / PGDM (HR)

B.Com / BBA

Tools

HRMS Software

Job description

Job Title: Executive / Senior Executive Payroll, Statutory Compliance & HR Operations

Job Summary

We are looking for a detail-oriented HR professional to manage end-to-end payroll processing, statutory compliance, employee benefits administration, time office activities, and HR operations. The ideal candidate should have strong knowledge of labor laws, payroll systems, and statutory compliance while ensuring accurate salary processing and excellent employee support.

Key Responsibilities

Payroll Management

• Process monthly payroll accurately and within timelines.
• Verify attendance, leave, overtime, shift allowance, incentives, and reimbursements.
• Process salary revisions, arrears, bonus, ex-gratia, and incentives.
• Handle Full & Final Settlement (F&F) and final dues.
• Generate payslips and payroll-related reports.
• Reconcile payroll with Finance and Accounts.

Statutory Compliance

• Manage EPF, ESI, Professional Tax (PT), Labour Welfare Fund (LWF), Income Tax (TDS), Bonus, and Gratuity compliance.
• Prepare and submit statutory returns and challans.
• Handle PF transfers, withdrawals, UAN-related activities, and ESI registrations.
• Ensure compliance with applicable Labour Laws and Government regulations.
• Coordinate statutory inspections and compliance audits.
• Maintain all statutory records and registers.

Time Office & Attendance Management

• Manage employee attendance through biometric/HRMS systems.
• Monitor shifts, overtime, late coming, absenteeism, and leave records.
• Maintain attendance corrections and regularization.
• Coordinate with department heads for attendance validation.
• Publish monthly attendance and manpower reports.

Employee Benefits Administration

• Administer Group Mediclaim (GMC), Group Personal Accident (GPA), and Group Term Life Insurance (GTL).
• Coordinate employee enrollment, additions, deletions, and renewals.
• Support employees with cashless hospitalization and reimbursement claims.
• Liaise with insurance companies and TPAs.
• Maintain insurance records and benefit reports.

Travel & Ticket Booking

• Arrange domestic and international travel.
• Book flight, train, hotel, cab, and visa-related travel requirements.
• Coordinate travel approvals and maintain travel records.
• Manage travel reimbursements and expense documentation.

HR Operations

• Maintain employee master data in HRMS.
• Issue appointment letters, confirmation letters, salary revision letters, and other HR documents.
• Support employee onboarding and exit formalities.
• Maintain employee personnel files and HR documentation.
• Coordinate HR audits and document compliance.

HR Analytics & MIS

• Prepare Payroll MIS reports.
• Prepare Attendance MIS.
• Prepare Statutory Compliance reports.
• Prepare Headcount and Attrition reports.
• Generate HR dashboards and monthly management reports.
• Analyze payroll and attendance data for accuracy.

Employee Support

• Resolve employee queries related to salary, PF, ESI, insurance, tax, leave, and attendance.
• Coordinate with Finance, Accounts, and external agencies.
• Ensure timely communication regarding payroll and statutory matters.

Visa Processing & Travel Coordination

• Handle end-to-end visa processing for employees, expatriates, business visitors, and management.
• Coordinate visa applications, documentation, appointment scheduling, and submissions with embassies, consulates, visa agencies, and travel partners.
• Prepare and verify invitation letters, employment letters, travel insurance, hotel bookings, flight itineraries, and other supporting documents.
• Track visa application status, renewals, validity, and ensure compliance with immigration and travel regulations.
• Coordinate domestic and international travel arrangements, including flight, train, hotel, cab, and travel insurance bookings.
• Maintain visa and travel records, MIS reports, and ensure timely approvals and cost optimization.
• Provide guidance to employees on visa requirements, travel policies, and documentation while coordinating with internal stakeholders for smooth travel planning.

Required Skills

• End-to-End Payroll Processing
• Payroll Reconciliation
• Statutory Compliance (PF, ESI, PT, LWF, TDS, Bonus, Gratuity)
• Labour Law Knowledge
• Time Office Management
• Attendance & Leave Management
• Shift & Overtime Management
• Group Mediclaim (GMC)
• Group Personal Accident (GPA)
• Group Term Life Insurance (GTL)
• Insurance Claims Administration
• HR Operations
• HR Documentation
• Employee Benefits Administration
• Travel & Ticket Booking
• HRMS / ERP Systems
• Advanced MS Excel (VLOOKUP, XLOOKUP, Pivot Tables, Formulas)
• MIS Reporting
• Strong Communication & Coordination Skills
• Problem Solving & Analytical Skills

Preferred Qualifications

• MBA (HR) / MSW / MHRM / PGDM (HR) / B.Com / BBA
• 58 years of experience in Payroll, Statutory Compliance, and HR Operations.
• Experience in Manufacturing / Automotive / Industrial organizations preferred.
• Hands-on experience with HRMS SOFTWARE.