Assistant Manager HR Payroll & Operations

Smartworks; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Smartworks in Gurugram is seeking a detail-oriented HR Operations professional to own end-to-end payroll processing, ensure 100% statutory compliance, and support day-to-day HR operations in collaboration with Finance, vendors, and employees.

You will manage onboarding, HRMS data, confirmations, transfers, exits, and benefits, generate HR MIS reports, and support policy implementation while maintaining strict confidentiality of payroll data.

Qualifications

• 5–7 years of relevant experience in HR Operations with strong hands-on exposure to Indian payroll and statutory compliance.
• Proficiency in MS Office (Excel, Word, PowerPoint) and working knowledge of HRMS/payroll software.
• Knowledge of PF, ESIC, PT, LWF, TDS, and Bonus provisions; ability to handle end-to-end processes.

Responsibilities

• Manage end-to-end monthly payroll processing, including inputs collection and salary reconciliation.
• Ensure timely deposits and filings for PF, ESIC, PT, LWF, and TDS; maintain statutory compliance.
• Oversee HR operations: onboarding, data management, confirmations, transfers, exits, and benefits administration.
• Generate HR MIS reports and dashboards for management review; support policy implementation and audits.

Skills

Payroll processing

Statutory compliance

MS Excel advanced

HRMS systems

Data confidentiality

Education

MBA-HR or related

Graduate in HR/Commerce

Tools

Peoplestrong

Keka

greytHR

Zoho People

Darwinbox

SAP

Job description

Smartworks delivers customised managed workspace solutions designed to meet the specific needs of Enterprises seeking fully serviced, aesthetically pleasing and tech-enabled office environments along with daily life and aspirational amenities to their employees.

We focus on mid-to-large Enterprises and have built a growing Clientbase, which includes Indian corporates, MNCs operating in India and startups. We strive to make Enterprises and their employees in India more productive at work by providing value‑centric pricing and superior office experience vis‑a‑vis traditional workspaces, with access to enhanced services and amenities.

About the Role

We are looking for a detail-oriented HR Operations professional with strong expertise in Indian payroll processing and statutory compliances. The incumbent will own the end-to-end payroll cycle, ensure 100% statutory compliance, and support day-to-day HR operations, working closely with Finance, vendors, and employees.

Key Responsibilities

Payroll Management

• Manage end-to-end monthly payroll processing, including inputs collection (attendance, leaves, new joiners, exits, incentives, reimbursements, salary revisions).
• Validate payroll outputs, reconcile variances, and ensure accurate and timely salary disbursement.
• Handle Full & Final settlements, gratuity, bonus, and leave encashment calculations.
• Manage employee queries related to salary, tax deductions, payslips, and reimbursements within defined TATs.
• Coordinate investment proof collection and verification for income tax purposes; support Form 16 issuance.

Statutory Compliance

• Ensure timely deposits and return filings for PF, ESIC, Professional Tax (PT), LWF, and TDS (Form 24Q).
• Maintain compliance under key labour laws – Shops & Establishments Act, Payment of Wages Act, Minimum Wages Act, Payment of Bonus Act, Payment of Gratuity Act, Maternity Benefit Act, CLRA (as applicable).

HR Operations

• Manage employee lifecycle processes – onboarding documentation, HRMS data management, confirmations, transfers, and exit formalities.
• Maintain and audit employee master data, personnel files, and HR trackers with high accuracy.
• Administer employee benefits (Mediclaim / GPA / GTL insurance enrollments, additions, deletions, claims coordination).
• Generate HR MIS reports and dashboards (headcount, attrition, payroll cost, compliance status) for management review.
• Support HR policy implementation, letters administration (offer, appointment, increment, relieving), and process improvement initiatives.

Required Skills & Qualifications

• Graduate / Postgraduate in HR, Commerce, or a related field (MBA-HR preferred).
• 5–7 years of relevant experience in HR Operations with strong hands‑on exposure to Indian payroll and statutory compliance.
• Sound working knowledge of PF, ESIC, PT, LWF, TDS, gratuity, and bonus provisions.
• Proficiency in MS Office is a must – advanced Excel (VLOOKUP/XLOOKUP, Pivot Tables, conditional formulas, data validation), Word, and PowerPoint.
• Experience working on HRMS / payroll software (e.g., Peoplestrong, Keka, greytHR, Zoho People, Darwinbox, SAP, or similar).
• High attention to detail, strong numerical ability, and commitment to confidentiality of payroll data.
• Good communication and interpersonal skills to handle employee queries and coordinate with cross‑functional teams.

Good to Have

• Exposure to multi‑state compliance handling.
• Experience supporting statutory / internal audits independently.
• Knowledge of the new Labour Codes and their implications.