HR Operations Executive

Indovance; Pune District; On-site; INR 360,000 - 480,000; Full time

Job summary

Indovance Private Limited in Pune, Maharashtra is seeking a Full-time HR Onboarding Specialist. The role focuses on managing end-to-end onboarding, HRMS maintenance, and compliance. You will partner with internal teams to ensure a seamless onboarding experience and accurate documentation.

Responsibilities include preparing HR letters, maintaining records, coordinating inductions, and handling high-volume onboarding while ensuring adherence to labour laws and company SOPs.

Qualifications

• Experience in end-to-end onboarding and HR administration.
• Proficient in Zoho People HRMS and data management.
• Strong English communication and interpersonal skills.
• Knowledge of labour laws and HR compliance is a plus.
• Office-based role, Pune location.

Responsibilities

• Manage end-to-end pre-onboarding and onboarding activities, including document collection, offer-related documentation, employee communication, and joining formalities.
• Coordinate induction and orientation programs for new employees.
• Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.
• Maintain employee records and statutory documentation; audit HR databases.
• Handle high-volume employee onboarding and joining formalities; data management in Zoho People.

Skills

Excel skills

PowerPoint

HR compliance knowledge

English communication

Interpersonal skills

Detail oriented

Face of HR

Education

MBA - Human Resource

Any Graduation

Tools

Zoho People HRMS

Job description

Full time | Indovance Private Limited | India

Posted On 14/08/2026

Job Information

Number of Positions 1

Department Name Human Resource

Experience Required 2-3

Qualification MBA - Human Resource, Any Graduation

City Pune City

State/Province Maharashtra

411002

Job Description

Key Responsibilities

Note: This job role requires employee to work from office and working remotely/ from home will not be permissible

Employee Onboarding & Orientation

• 1. Manage end-to-end pre-onboarding & onboarding activities, including document collection, offer-related documentation, employee communication, and joining formalities.
• 2. Ensure a seamless pre-onboarding & onboarding experience, & post onboarding support to new hires, ensuring smooth integration into the organization.
• 3. Preparing and distributing onboarding welcome kits.
• 4. Coordinate induction and orientation programs for new employees.
• 5. Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
• 6. Create and maintain employee personnel files and records in Zoho People HRMS.
• 7. Work closely with internal stakeholders including BU heads, team leads, HRBPs, Admin and IT, to ensure smooth onboarding experience.
• 8. Handle high-volume employee onboarding and joining formalities.
• 9. Strong experience in bulk data upload and employee data management on Zoho People .

Documentation & HR Administration

• 1. Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.
• 2. Manage employee records and statutory documentation.
• 3. Conduct regular audits of employee files and HR databases.
• 4. Ensure all HR documents are updated and filed appropriately.
• 5. Evaluate trends, best practices, and emerging technologies to improve documentation process.

Payroll Coordination

• 1. Coordinate with the payroll team/vendor for monthly payroll inputs.
• 2. Validate attendance, leave data, incentives, deductions, and employee changes for payroll processing.
• 3. Resolve employee payroll-related queries in coordination with relevant stakeholders.
• 4. Support statutory compliance documentation related to payroll processes.

HR Compliance & Process Management

• 1. Support compliance with labor laws and statutory requirements.
• 2. Maintain records related to employee compliance documentation.
• 3. Assist in HR audits and compliance reviews.
• 4. Ensure adherence to company policies, HR SOPs, and best practices.

Employee Exit Management

• 1. Manage end-to-end employee separation and exit formalities.
• 2. Coordinate completion of clearance processes and documentation.
• 3. Conduct exit interviews and maintain exit-related records.
• 4. Ensure timely issuance of relieving, experience, and full & final settlement documents.

Background Verification & Employment Screening

• 1. Coordinate end-to-end employee background verification processes.
• 2. Validate employment history, educational qualifications, identity proof, address proof, and other required documents.
• 3. Track verification progress and ensure timely closure before or after employee onboarding as per company policy.
• 4. Review verification reports and elevate discrepancies, exceptions, and adverse findings to relevant stakeholders.
• 5. Maintain accurate records of background verification reports and compliance.
• 6. Support decision by providing verification status updates.

Requirements

Kay Functional Area:

• 1. Pre-onboarding and onboarding
• 2. Employee orientation
• 3. HRMS Management

Personal Attributes:

• 1. Excellent verbal and written English communication
• 2. Strong interpersonal skills with the ability to connect with people at all levels.
• 3. Details & Process-oriented approach
• 4. Outgoing, expressive, and comfortable being the "face of HR" in front of employees.

Skillset:

• 2. Strong Excel skills: data analysis & interpretation through lookups, pivot tables & formulas.
• 3. PowerPoint proficiency for presenting engagement insights, decks, and reports.
• 4. Knowledge of labor laws and HR compliance requirements is a plus.