HR Operations Executive

Indovance Pvt. Ltd; Pune District; On-site; INR 450,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Learning and development programs

Work-life balance

Transparent work culture

Growth-oriented organization

Job summary

Indovance Pvt. Ltd is seeking a dedicated HR professional to manage end-to-end onboarding, doc handling, and employee data maintenance. The role includes preparing letters, coordinating inductions, and ensuring smooth integration into the organization.

You will audit employee files, coordinate payroll inputs, and support HR compliance activities, working closely with internal stakeholders. The role requires office-based presence in Pune, with no work-from-home option.

Qualifications

• Experience coordinating end-to-end onboarding and joining formalities.
• Ability to prepare and maintain HR documents and letters.
• Experience auditing employee files and HR databases.
• Coordinate payroll inputs and validate attendance/leave data.
• Ensure compliance with labour laws and HR SOPs.

Responsibilities

• Manage end-to-end pre-onboarding and onboarding activities, including document collection and joining formalities.
• Prepare and distribute onboarding welcome kits; coordinate induction programs.
• Audit data and maintain employee profiles in Zoho People HRMS.
• Collaborate with BU heads, HRBPs, Admin and IT to ensure smooth onboarding.
• Handle high-volume onboarding and data management in Zoho People.

Skills

Pre-onboarding

Onboarding

HRMS Management

Data Management

Excel & Data Analysis

Communication

Interpersonal Skills

Tools

Zoho People

MS Suite

Excel

PowerPoint

Job description

Key Responsibilities:

(Note: This job role requires employee to work from office and working remotely/ from home will not be permissible)

Employee Onboarding Orientation

• 1. Manage end-to-end pre-onboarding onboarding activities, including document collection, offer-related documentation, employee communication, and joining formalities.
• 2. Ensure a seamless pre-onboarding onboarding experience, post onboarding support to new hires, ensuring smooth integration into the organization.
• 3. Preparing and distributing onboarding welcome kits.
• 4. Coordinate induction and orientation programs for new employees.
• 5. Auditing data and setting up employee profiles in internal HR systems; assisting with the coordination, preparation, and distribution of employee documentation.
• 6. Create and maintain employee personnel files and records in Zoho People HRMS.
• 7. Work closely with internal stakeholders including BU heads, team leads, HRBPs, Admin and IT, to ensure smooth onboarding experience.
• 8. Handle high-volume employee onboarding and joining formalities.
• 9. Strong experience in bulk data upload and employee data management on Zoho People.

Documentation HR Administration

• 1. Prepare and maintain employment letters, confirmation letters, experience letters, and other HR documents.
• 2. Manage employee records and statutory documentation.
• 3. Conduct regular audits of employee files and HR databases.
• 4. Ensure all HR documents are updated and filed appropriately.
• 5. Evaluate trends, best practices, and emerging technologies to improve documentation process.

Payroll Coordination

• 1. Coordinate with the payroll team/vendor for monthly payroll inputs.
• 2. Validate attendance, leave data, incentives, deductions, and employee changes for payroll processing.
• 3. Resolve employee payroll-related queries in coordination with relevant stakeholders.
• 4. Support statutory compliance documentation related to payroll processes.

HR Compliance Process Management

• 1. Support compliance with labor laws and statutory requirements.
• 2. Maintain records related to employee compliance documentation.
• 3. Assist in HR audits and compliance reviews.
• 4. Ensure adherence to company policies, HR SOPs, and best practices.

Employee Exit Management

• 1. Manage end-to-end employee separation and exit formalities.
• 2. Coordinate completion of clearance processes and documentation.
• 3. Conduct exit interviews and maintain exit-related records.
• 4. Ensure timely issuance of relieving, experience, and full final settlement documents.

Background Verification Employment Screening

• 1. Coordinate end-to-end employee background verification processes.
• 2. Validate employment history, educational qualifications, identity proof, address proof, and other required documents.
• 3. Track verification progress and ensure timely closure before or after employee onboarding as per company policy.
• 4. Review verification reports and escalated discrepancies, exceptions, or adverse findings to relevant stakeholders.
• 5. Maintain accurate records of background verification reports and ensure compliance with data privacy and confidentiality requirements.
• 6. Support decision-making by providing verification status updates and compliance reports to management.

Requirements

Kay Functional Area:

• 1. Pre-onboarding and onboarding
• 2. Employee orientation
• 3. HRMS Management

Personal Attributes:

• 1. Excellent verbal and written English communication
• 2. Strong interpersonal skills with the ability to connect with people at all levels.
• 3. Details Process-oriented approach
• 4. Outgoing, expressive, and comfortable being the face of HR in front of employees.

Skillset:

• 1. Tools : HRMS- Zoho People, MS - Suite
• 2. Strong Excel skills: data analysis interpretation through lookups, pivot tables formulas.
• 3. PowerPoint proficiency for presenting engagement insights, decks, and reports.
• 4. Knowledge of labor laws and HR compliance requirements is a plus.

Benefits

• Learning development programs
• Growth-oriented organization
• Process-driven work
• Transparent work culture
• Young vibrant environment
• Work-life balance
• Health insurance
• Annual health check-up