HR Operations Executive

Spectra Technovision (India) Pvt. Ltd.; Ahmedabad District; On-site; INR 350,000 - 450,000; Full time

Job summary

Spectra Technovision (India) Pvt. Ltd. in India is seeking an HR Operations professional to manage end-to-end HR processes, from pre-boarding to exit, ensuring accurate records and timely HR activities.

The role requires working knowledge of HRMS and basic Excel. The successful candidate will support onboarding, employee data maintenance, payroll inputs, and HR communications while safeguarding confidentiality and compliance with policies.

Qualifications

• Graduate in HR or related field; MBA/PGDM in HR is a plus.
• Basic proficiency in MS Excel and HRMS for records and reporting.
• Ability to maintain confidential HR data with accuracy.

Responsibilities

• Coordinate pre-joining formalities and documentation.
• Maintain employee records in HRMS; update transfers, promotions, attendance, and leave.
• Support attendance regularisation and monthly closure.
• Prepare HR letters, documents, and communications.
• Provide payroll inputs and verify data for payroll.
• Assist in employee engagement activities and HR events.
• Manage employee lifecycle from joining to exit, including documentation.
• Coordinate resignation, exit interviews, and handover processes.

Skills

HR Operations

HRMS

Documentation

Communication

Attention to Detail

Confidentiality

Time Management

Employee Queries

HR Policies

Education

Graduate in HR/BA or related field

MBA/PGDM in HR (added advantage)

Tools

HRMS

MS Excel

Job description

Job Purpose

To manage end-to-end HR operations from pre-boarding to employee exit, ensuring accurate employee records, timely HR processes, effective coordination, and compliance with company policies. The role requires working knowledge of HRMS and basic Excel.

Key Responsibilities

1. Pre-boarding & Joining

• Coordinate pre-joining formalities and documentation.
• Collect and verify employee documents and personal information.
• Create and maintain employee records in the HRMS.
• Coordinate joining formalities, induction, and onboarding activities.
• Ensure timely completion of joining documentation and checklists.

2. Employee Records & HRMS

• Maintain accurate and updated employee records in the HRMS.
• Update employee information related to transfers, promotions, leave, attendance, and other employee movements.
• Generate basic HR reports from the HRMS.
• Maintain confidentiality and accuracy of employee data.

3. Attendance & Leave Management

• Monitor attendance and leave records.
• Coordinate with employees and reporting managers for attendance regularisation.
• Maintain leave records and support monthly attendance closure.
• Assist in resolving routine attendance and leave‑related queries.

4. HR Documentation & Employee Support

• Prepare HR letters, documents, and employee communications as required.
• Maintain employee files and HR documentation.
• Respond to routine employee queries related to HR policies, processes, leave, attendance, and documentation.
• Coordinate with relevant departments for employee‑related requirements.

5. Payroll Support

• Provide accurate attendance, leave, and employee data to the payroll team.
• Support monthly payroll inputs and verification.
• Coordinate on discrepancies related to attendance, leave, and employee master data.

6. Employee Engagement & HR Activities

• Support employee engagement initiatives and HR events.
• Assist in employee communication and HR awareness activities.
• Coordinate training, induction, and other employee development activities as required.

7. Employee Lifecycle Management

• Maintain records of employee movements such as confirmation, transfers, promotions, and role changes.
• Ensure required documentation is completed at each stage of the employee lifecycle.
• Coordinate with managers and employees to ensure timely completion of HR processes.

8. Exit & Full-and-Final Coordination

• Coordinate resignation and exit formalities.
• Maintain resignation and notice‑period records.
• Conduct/coordinate exit interviews and exit documentation.
• Coordinate clearance and handover processes with relevant departments.
• Support full‑and‑final settlement by providing required employee and attendance information.
• Ensure timely issuance of relieving/experience documentation as applicable.

Basic Excel & HRMS Skills

• Working knowledge of MS Excel for maintaining HR data and preparing basic reports.
• Familiarity with basic Excel functions such as sorting, filtering, formatting, SUM, COUNT, and basic lookups.
• Working knowledge of HRMS for employee records, attendance, leave, onboarding, and HR reporting.
• Ability to maintain accurate and confidential HR data.

Key Skills

• HR Operations & Employee Lifecycle Management
• HRMS & Basic Excel
• Documentation & Record Management
• Communication & Coordination
• Attention to Detail
• Confidentiality & Data Handling
• Time Management
• Employee Query Handling
• Basic Knowledge of HR Policies & Labour Compliance

Qualification

Graduate in HR, Business Administration, or a related field.
An HR qualification such as MBA/PGDM in HR will be an added advantage.

Key Performance Indicators (KPIs)

• Timely completion of joining and exit formalities.
• Accuracy and completeness of employee records.
• Timely HRMS and attendance updates.
• Accuracy of payroll inputs.
• Timely resolution of employee queries.
• Compliance with HR processes and documentation requirements.

Requirements

Basic Excel & HRMS Skills

• Working knowledge of MS Excel for maintaining HR data and preparing basic reports.
• Familiarity with basic Excel functions such as sorting, filtering, formatting, SUM, COUNT, and basic lookups.
• Working knowledge of HRMS for employee records, attendance, leave, onboarding, and HR reporting.
• Ability to maintain accurate and confidential HR data.

Key Skills

• HR Operations & Employee Lifecycle Management
• HRMS & Basic Excel
• Documentation & Record Management
• Communication & Coordination
• Attention to Detail
• Confidentiality & Data Handling
• Time Management
• Employee Query Handling
• Basic Knowledge of HR Policies & Labour Compliance