[Support]: HRBP

Vinove; Dadri; On-site; INR 500,000 - 900,000; Full time

Job summary

Vinove is seeking an HR Operations Executive to manage day-to-day HR operations, employee lifecycle processes, HRMS administration, attendance, payroll inputs, and documentation. You will ensure policy implementation, compliance, and timely reporting across the organization.

The role emphasizes process discipline, confidentiality, and strong coordination with managers and employees to deliver seamless HR services.

Qualifications

• Onboarding, confirmations, transfers, promotions, separations and joining formalities.
• Maintain HR records, HRMS data accuracy and confidentiality.
• Monitor attendance, leaves, and regularization with audits.
• Prepare and validate payroll inputs monthly.
• Prepare employment letters and maintain personnel files.
• Support HR audits and compliance with policies.
• Respond to employee queries via HR helpdesk and communications.

Responsibilities

• Manage end-to-end employee lifecycle activities and onboarding documentation.
• Coordinate induction programs and exits/relieving documents.
• Maintain employee records and HRMS data accuracy.
• Generate daily/weekly/monthly HR reports and dashboards.
• Monitor attendance/leave; manage productivity tracking.
• Support payroll inputs and timely submissions.
• Prepare appointment, promotion, experience and relieving letters.
• Ensure adherence to HR policies and audits; maintain SOPs.

Skills

HR Operations

Attendance & Leave Management

Employee Documentation

Payroll Inputs Coordination

HR Compliance

Employee Lifecycle Management

HR Reporting & Analytics

Attention to Detail

Communication & Interpersonal Skills

Education

MBA / PGDM in Human Resources

Graduation in any discipline

Tools

Keka HRMS

Excel / Google Sheets

Google Workspace

Job description

We are looking for a detail-oriented and process-driven HR Operations Executive to manage day-to-day HR operations, employee lifecycle processes, HR compliance, documentation, HRMS administration, attendance management, employee records, and policy implementation. The role requires strong coordination skills, process discipline, and the ability to ensure seamless HR service delivery across the organization.

Key Responsibilities

Employee Lifecycle Management

• Manage end-to-end employee lifecycle activities including onboarding, confirmations, transfers, promotions, and separations.
• Conduct joining formalities and ensure completion of onboarding documentation.
• Coordinate induction and orientation programs for new employees.
• Manage employee exits, clearance processes, and issuance of relieving documents.

HRMS & Employee Records Management

• Maintain employee records and HR documentation with accuracy and confidentiality.
• Manage employee data within HRMS (Keka or equivalent).
• Ensure timely updates of employee information, reporting structures, and organizational changes.
• Generate and maintain HR reports and dashboards.

Attendance & Leave Management

• Monitor attendance, leave records, and regularization requests.
• Perform daily attendance audits and coordinate with employees/managers for discrepancies.
• Manage leave balances and policy adherence.
• Maintain attendance and productivity tracking reports.

Payroll Support

• Prepare and validate monthly payroll inputs.
• Ensure timely submission and verification of payroll-related data.

Employee Documentation

• Prepare and issue employment-related letters including:
  • Appointment Letters
  • Confirmation Letters
  • Promotion Letters
  • Salary Revision Letters
  • Experience & Relieving Letters
  • Warning Notices and Disciplinary Communications
• Maintain employee personnel files and statutory records.

HR Compliance & Process Management

• Ensure adherence to company policies and HR processes.
• Support statutory compliance requirements and audits.
• Maintain HR trackers, SOPs, and process documentation.
• Assist in internal and external HR audits.

Employee Support & HR Helpdesk

• Address employee queries related to attendance, leave, HR policies, benefits, and HRMS.
• Provide timely support and resolution to employee concerns.
• Facilitate employee communication and awareness initiatives.

Reporting & Analytics

• Generate daily, weekly, and monthly HR reports.
• Track HR operational KPIs and process compliance.
• Support HR data analysis and management reporting requirements.

Functional Skills

• HR Operations
• Attendance & Leave Management
• Employee Documentation
• Payroll Inputs Coordination
• HR Compliance
• Employee Lifecycle Management
• HR Reporting & Analytics

Technical Skills

• Advanced MS Excel / Google Sheets
• Google Workspace / Microsoft Office
• Attention to Detail
• Strong Organizational Skills
• Confidentiality & Professional Ethics
• Process Orientation
• Problem Solving
• Communication & Interpersonal Skills
• Time Management
• Accountability & Ownership

Educational Qualification

• MBA / PGDM in Human Resources, Personnel Management, or related discipline.
• Graduation in any discipline with relevant HR Operations experience.
• Attendance & Payroll Input Accuracy
• HR Documentation Accuracy & TAT
• Employee Query Resolution TAT
• HRMS Data Accuracy
• Onboarding & Exit Process Compliance
• Audit Compliance Score
• HR Process Adherence
• Reporting Accuracy & Timeliness

Preferred Experience

• Experience working in IT Services, Software Development, or Technology organizations.
• Hands-on experience with Keka HRMS.
• Exposure to payroll coordination, employee lifecycle management, and HR audits.
• Experience handling 200+ employee workforce operations.