HR Operations & Coordinator

Arminus Software; Kolkata District; Hybrid; INR 300,000 - 540,000; Full time

Job summary

Arminus Software seeks a detail-oriented HR & Operations Coordinator to manage employee and consultant records, attendance, and daily activity tracking. You will prepare trackers and share regular reports with management to ensure accurate HR data and smooth operations.

The role requires 1–3 years of HR coordination or administration experience, proficiency in MS Excel/Google Sheets, and strong organizational and communication skills.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• 1–3 years of experience in HR coordination, operations, or administration.
• Proficient in MS Excel, Google Sheets, and HR management systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and confidentiality.
• Good communication and interpersonal abilities.

Responsibilities

• Maintain and update personnel files and databases for all employees and consultants.
• Track contract renewals, expiries, and compliance requirements.
• Monitor daily attendance using HRMS or manual systems.
• Develop trackers for attendance, leave, contract status, and HR metrics.
• Generate periodic reports for management highlighting trends.
• Assist in scheduling interviews, meetings, and training sessions.

Skills

Organizational skills

Time management

Attention to detail

Communication

Education

Bachelor's degree in HR or related field

Tools

MS Excel

Google Sheets

HRMS

Job description

Job Summary:

We are seeking a detail-oriented and proactive HR & Operations Coordinator to maintain accurate records for employees and consultants, monitor attendance and leave, and oversee daily activity tracking. The ideal candidate will be proficient in preparing trackers and sharing regular reports with management, ensuring smooth HR operations and data accuracy.

Key Responsibilities:

• Employee & Consultant Record Management:
  • Maintain and update personnel files and databases for all employees and consultants, ensuring data accuracy and confidentiality.
  • Collect, verify, and organize onboarding documents and contracts.
  • Track contract renewals, expiries, and other compliance requirements.
• Attendance & Leave Management:
  • Monitor daily attendance using HRMS or manual systems.
  • Process leave applications, update leave balances, and ensure approvals are in place.
  • Identify and report irregularities or absenteeism to management.
• Day-to-Day Activity Tracking:
  • Coordinate with team leads/managers to track employees daily activities and productivity as required.
  • Maintain logs of working hours, project assignments, and task completion where applicable.
• Tracker & Report Preparation:
  • Develop and regularly update trackers for attendance, leave, contract status, and other relevant HR metrics.
  • Generate and share periodic reports with management, highlighting key trends and areas of concern.
• Administrative Support:
  • Assist in scheduling interviews, meetings, and training sessions as needed.
  • Support other HR and administrative tasks as assigned.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1-3 years of experience in HR coordination, operations, or administration.
• Proficient in MS Excel, Google Sheets, and HR management systems.
• Excellent organizational and time-management skills.
• Strong attention to detail and confidentiality.
• Good communication and interpersonal abilities.