Hr Operations Associate

Jindal Projects And Engineers Limited; Kolkata District; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

Jindal Projects And Engineers Limited is seeking an HR Operations Executive/Officer to manage day-to-day HR activities across employee lifecycle, onboarding, documentation and HRIS data accuracy. This role suits candidates with strong coordination, communication, and documentation skills in a project/engineering environment.

You will coordinate attendance, payroll inputs, statutory compliance (PF, ESIC, PT, Bonus, Gratuity, Labour Welfare Fund), and HR MIS reporting, while upholding

Qualifications

• Graduate in Human Resources, Business Administration, Commerce, or related discipline.
• MBA/PG Diploma in HR will be an added advantage.
• 25 years of experience in HR Operations; experience in engineering, construction, infrastructure, manufacturing, or project-based organizations preferred.
• Good knowledge of MS Office, particularly Excel and Word.
• Experience with HRMS/ERP systems will be an advantage.

Responsibilities

• Manage employee joining, onboarding, induction, transfers, confirmations, and exits.
• Maintain accurate and updated employee personnel files and HR records.
• Prepare appointment letters, offer letters, confirmation letters, experience letters, relieving letters, and other HR documentation.
• Ensure timely completion of employee documentation and joining formalities.
• Maintain employee master data in HRMS/ERP and ensure data accuracy.

Skills

HR operations

Employee lifecycle

Attendance management

Payroll coordination

Compliance awareness

Documentation

Communication

Coordination

Confidentiality

Data accuracy

Education

Graduate in HR, Business Administration, Commerce or related

MBA/PG Diploma in HR

Tools

MS Excel

MS Word

HRMS/ERP systems

Job description

About the Role

Jindal Projects & Engineers is looking for a proactive and detail-oriented HR Operations Executive / Officer to manage day-to-day HR activities and ensure smooth execution of employee lifecycle processes. The role will involve employee documentation, attendance and leave management, payroll coordination, statutory compliance, recruitment support, employee engagement, and HR MIS.

The ideal candidate should be comfortable working in a project/engineering/construction environment and should have strong coordination, communication, and documentation skills.

Key Responsibilities

1. HR Operations & Employee Lifecycle

• Manage employee joining, onboarding, induction, transfers, confirmations, and exits.
• Maintain accurate and updated employee personnel files and HR records.
• Prepare appointment letters, offer letters, confirmation letters, experience letters, relieving letters, and other HR documentation.
• Ensure timely completion of employee documentation and joining formalities.
• Maintain employee master data in HRMS/ERP and ensure data accuracy.

2. Attendance, Leave & Payroll Coordination

• Monitor employee attendance, leave, late coming, overtime, and shift records.
• Coordinate with departments/projects for monthly attendance inputs.
• Prepare and verify payroll inputs including attendance, overtime, incentives, deductions, new joiners, and exits.
• Coordinate with the payroll/accounts team for timely and accurate salary processing.
• Address employee queries related to attendance, leave, salary, and benefits.

3. Statutory Compliance

• Support compliance with applicable labour laws and statutory requirements.
• Coordinate documentation related to PF, ESIC, Professional Tax, Bonus, Gratuity, Labour Welfare Fund, and other applicable compliances.


• Maintain statutory registers, records, and employee documentation.
• Coordinate with consultants/agencies for statutory filings and compliance requirements.
• Support internal and external HR/statutory audits.

4. HR Policies & Process Management

• Implement company HR policies and procedures.
• Ensure employees understand and follow HR policies, attendance rules, code of conduct, and workplace procedures.
• Assist in developing and maintaining HR SOPs and processes.
• Identify operational HR issues and coordinate with management for resolution.

5. Employee Relations & Engagement

• Handle routine employee queries and grievances professionally.
• Coordinate employee engagement activities, meetings, and communication.
• Maintain good employee relations across office, project, and site teams.
• Assist management in resolving employee-related issues.

6. HR MIS & Reporting

• Prepare regular HR MIS reports related to:
  • Headcount
  • Attendance
  • Attrition
  • Recruitment
  • Leave
  • Overtime
  • Payroll inputs
  • Manpower deployment


• Maintain HR trackers and databases.


• Provide timely HR reports and information to management.

Required Qualifications

• Graduate in Human Resources, Business Administration, Commerce, or a related discipline.


• MBA/PG Diploma in HR will be an added advantage.


• 25 years of experience in HR Operations; experience in engineering, construction, infrastructure, manufacturing, or project-based organizations preferred.


• Good knowledge of MS Office, particularly Excel and Word.


• Experience with HRMS/ERP systems will be an advantage.

Required Skills

• Strong knowledge of HR operations and employee lifecycle management.


• Good understanding of attendance, leave, payroll, and HR documentation.


• Basic knowledge of applicable labour laws and statutory compliance.


• Strong communication and interpersonal skills.


• Good coordination and follow-up skills.


• Strong attention to detail and documentation.


• Ability to maintain confidentiality of employee information.


• Good problem-solving and organizational skills.


• Ability to work independently as well as coordinate with multiple departments/sites.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of HR records and MIS.


• Timely completion of joining and exit formalities.


• Payroll and attendance input accuracy.


• Timely statutory compliance documentation.


• Recruitment and manpower coordination efficiency.


• Employee query/grievance resolution time.


• HR documentation and audit readiness.


• Employee data accuracy and HRMS updation.

Preferred Candidate Profile

Candidates with experience in project-based organizations, engineering companies, EPC, construction, infrastructure, manufacturing, or site-based operations will be preferred.