HR Executive - Payroll & Statutory

Naveen Merico Engineering; Kolkata District; On-site; INR 350,000 - 550,000; Full time

Job summary

Naveen Merico Engineering Co. is seeking an HR Executive to manage payroll, statutory compliance, employee records and client HR documentation for projects across India.

Key duties include preparing monthly salary sheets, PF/ESIC calculations, processing salary disbursements, and obtaining timely client HR clearance to keep bills from delays.

Qualifications

• Hands-on salary preparation with PF/ESIC calculation and client HR clearance.
• Graduate with HR background preferred; proficient in MS Excel.
• Experience handling payroll for multiple sites across India.

Responsibilities

• Prepare monthly salary sheets by verifying attendance, leave, overtime, and deductions.
• Calculate PF, ESIC and other payroll contributions; prepare returns and challans.
• Coordinate salary disbursement with accounts and issue payslips.
• Submit site-wise compliance documents including muster rolls and PF/ESIC challans.
• Upload documents to client portals and resolve observations for HR clearance.
• Maintain statutory registers and declarations per client checklist.
• Support recruitment and deployment of operators and staff; assist queries.
• Coordinate with operations and compliance consultants for audits.

Skills

Payroll management

Payroll compliance

Multisite payroll

Documentation

Education

HR qualification preferred

Tools

MS Excel

Payroll software

HR software

Job description

Job Description

We are a heavy equipment rental company operating at multiple project sites across India. We require an HR Executive to manage payroll, statutory compliance, employee records and client HR documentation.

A key responsibility is obtaining timely client HR/compliance clearance to ensure equipment rental bills are processed without delays due to pending HR formalities.

Roles & Responsibilities

• Prepare monthly salary sheets by verifying site attendance, leave, overtime, double duty, arrears, allowances, advances and authorised deductions.
• Calculate PF, ESIC and other applicable payroll deductions/contributions; prepare returns, challans and coordinate timely filing and payment.
• Coordinate salary disbursement with accounts, issue payslips, maintain payment confirmations and resolve salary discrepancies.
• Prepare and submit site-wise compliance documents, including muster rolls, wage registers, salary sheets, bank payment proof, PF ECRs, PF/ESIC challans and payment receipts.
• Maintain applicable statutory registers, returns, Forms A/B/C/D and declarations according to each clients checklist and applicable requirements.
• Upload documents to client compliance/IPS portals, resolve observations and follow up until HR clearance is received for equipment bill processing.
• Maintain a client-wise tracker of compliance deadlines, submissions, deficiencies and approvals; escalat pending issues affecting billing.
• Handle employee joining/exit documentation, appointment letters, UAN/ESIC registration and updates, leave records and full-and-final settlements.
• Support recruitment and deployment of operators, helpers and staff; coordinate employee queries with site teams.
• Coordinate with operations, accounts and compliance consultants, maintain accurate records and support client/statutory audits.

Candidate Profile

• Preferably 410 years' relevant experience in equipment rental, construction, infrastructure or contracting companies.
• Hands-on experience in salary preparation, PF/ESIC calculation and obtaining client HR clearance for monthly bills is essential.
• Working knowledge of payroll, applicable labour compliance, statutory registers and client compliance portals.
• Graduate; HR qualification preferred.
• Proficient in MS Excel and payroll/HR software, with strong documentation, coordination and follow-up skills.
• Ability to independently manage payroll and compliance for multiple sites across India.