HR Executive - Dadri

Meenakshi Polymers Pvt. Ltd.; Dadri; On-site; INR 350,000 - 550,000; Full time

Job summary

Meenakshi Polymers Pvt. Ltd. in Uttar Pradesh seeks an HR Operations Executive to manage daily HR activities across recruitment, attendance, onboarding, payroll coordination, and compliance for the manufacturing plant.

The role emphasizes accurate HR documentation, employee relations, training, and shop-floor coordination with production, quality, and maintenance teams to ensure smooth plant operations.

Qualifications

• Graduate with HR-related degree; MBA/PGDM preferred.
• 1–3 years of experience in HR operations, preferably in manufacturing.
• Knowledge of attendance management, payroll coordination, recruitment, PF/ESI, labour compliance, and HR documentation.
• Proficient in MS Excel, MS Word, email, and HRMS/attendance software.

Responsibilities

• Coordinate with department heads for manpower requirements and conduct screening/interviews.
• Monitor attendance, leave, payroll inputs, and OT approvals.
• Maintain employee records, joining/separation and HR reports.
• Coordinate PF/ESI and other statutory compliance activities; support audits.

Skills

Communication

Interpersonal

HR policies

Labour laws

Documentation

Attention to detail

Education

Bachelor's degree in any discipline

MBA/PGDM in HR

Tools

MS Excel

MS Word

HRMS

Job description

1. Job Purpose

To manage day-to-day HR operations, employee attendance, recruitment, onboarding, statutory compliance, employee relations, discipline, and HR documentation to ensure smooth functioning of the plant.

2. Key Responsibilities

A. Recruitment & Manpower Planning

• Coordinate with department heads for manpower requirements.
• Conduct initial screening, schedule interviews, and coordinate candidate selection.
• Manage joining formalities, document verification, and employee induction.
• Maintain manpower reports and recruitment records.

B. Attendance, Leave & Payroll

• Monitor daily attendance, absenteeism, late coming, and shift records.
• Maintain leave records and employee attendance data.
• Coordinate with the payroll team for salary processing, overtime, incentives, and deductions.
• Verify overtime (OT) sheets and ensure approval from authorized department heads.

C. Employee Records & HR Documentation

• Maintain employee personal files, appointment letters, ID cards, and other HR documents.
• Update employee master data and manpower records.
• Prepare daily, weekly, and monthly HR reports.
• Maintain records of employee joining, separation, transfers, and promotions.

D. Statutory Compliance

• Coordinate PF, ESI, and other applicable statutory compliance activities.
• Maintain relevant registers, records, and employee documentation.
• Coordinate with consultants and government authorities, as required.
• Support statutory inspections, audits, and compliance reporting.

E. Employee Relations & Discipline

• Address employee grievances and coordinate their resolution.
• Monitor compliance with company rules, policies, and code of conduct.
• Issue or coordinate disciplinary notices after approval from the authorized HR Manager.
• Maintain records of warnings, misconduct, absenteeism, and disciplinary actions.
• Ensure all hiring, termination, and other employee-related actions follow the approved HR process.

F. Training & Development

• Coordinate employee induction and joining orientation.
• Maintain training calendars, attendance sheets, and training records.
• Coordinate awareness sessions on company policies, safety, quality, 5S, PPE, ISO 9001, IATF 16949, and ISO 14001, as applicable.
• Collect training feedback and maintain training effectiveness records.

G. Factory HR Operations

• Conduct regular shop-floor visits to monitor employee discipline and attendance.
• Coordinate with Production, Quality, Maintenance, Stores, Logistics, and Security departments.
• Support manpower allocation, shift management, and employee deployment.
• Ensure that recruitment, employee exit, and security clearance procedures are followed as per company policy.

H. Exit Formalities

• Coordinate resignation acceptance and employee exit formalities.
• Arrange exit interviews and clearance from concerned departments.
• Coordinate full and final settlement with the payroll/accounts team.
• Maintain separation records and support issuance of experience or relieving letters as authorized.

3. Qualifications & Experience

• Education: Graduate in any discipline; MBA/PGDM in HR is preferred.
• Experience: 1 To 3 years of experience in HR operations, preferably in a manufacturing company.
• Knowledge: Attendance management, payroll coordination, recruitment, PF/ESI, labour compliance, and HR documentation.
• Computer Skills: MS Excel, MS Word, email, and HRMS/attendance software.

4. Required Skills

• Good communication and interpersonal skills.
• Strong coordination and problem-solving abilities.
• Knowledge of HR policies and applicable labour laws.
• Attention to detail and accuracy in documentation.
• Ability to handle confidential employee information.
• Discipline, integrity, and time-management skills.

5. Key Performance Indicators (KPIs)

• Accuracy and timely submission of attendance and payroll inputs.
• Timely completion of recruitment and joining formalities.
• Accuracy of employee records and HR reports.
• Timely completion of applicable PF/ESI and other compliance activities.
• Timely closure of employee grievances.
• Completion and documentation of employee training.
• Compliance with company HR policies and procedures.Role & responsibilities