HR Data Coordinator

Stantec Consulting International Ltd.; Pune District; On-site; INR 320,000 - 520,000; Full time

Job summary

Stantec Consulting International Ltd. in Pune, India, is seeking an HR Administrative Assistant to support employee records, data entry, and transactional HR tasks with accuracy and discretion.

You will coordinate with HR, Payroll, and vendors, handle standard documentation, and contribute to data quality projects while delivering responsive service to internal teams in English.

Qualifications

• Experience performing administrative tasks including data entry and documentation.
• Fluent English with strong written and verbal communication skills.
• Ability to follow standard processes and manage transactional work.
• Strong interpersonal, organizational and time management abilities.
• Proficiency with Microsoft Office (Excel, Word) and HRIS systems.

Responsibilities

• Update and maintain employee records across HR systems and documentation.
• Process employee transactions and HR services per established procedures and timelines.
• Ensure documentation is complete with required approvals prior to processing.
• Coordinate with HR, Payroll and vendors to resolve service requests promptly.
• Support data quality initiatives and related projects.
• Assist with additional administrative duties and Talent Acquisition tasks as needed.

Skills

Data entry

Customer service

Organizational skills

Communication

Problem solving

Attention to detail

Time management

Tools

Excel

Oracle/HRIS

Word

Mail systems

Internet apps

Job description

Job Description:

Short Description

Build your HR career with Stantec in a role where your organizational strengths, customer service mindset, and attention to detail will contribute to effective HR service delivery.

Description

• Update and maintain employee records to ensure accurate data is entered, verified and filed in various HR Management applications for employee life-cycle changes following established processes and internal documentation.
• Process employee transactions, deliver HR services or other time sensitive administrative activities in accordance with established processes, procedures, internal compliance guidelines and operational metrics that support effective service and best practices.
• Ensure appropriate documentation associated with the transaction is complete with appropriate approvals prior to processing the transaction.
• Coordinate with HR teams, Payroll, and third-party vendors to resolve service requests promptly. Troubleshoot when necessary and ensure timely corrections are performed.
• Support data quality related projects, as assigned
• May perform other administrative tasks as assigned, such as file management, professional qualification verifications, letter/notification coordination, and Talent Acquisition tasks.

Your Capabilities and Credentials

• Experience completing administrative tasks, including data entry, preparing letters, correspondence, and related documentation.
• Strong professional customer service skills, with the flexibility to attend meetings during North American time zone hours.
• Ability to follow standard methods and procedures to complete primarily transactional work assignments.
• Strong interpersonal, organizational, time management, critical thinking and problem-solving skills.
• Excellent verbal and written communication skills, paired with a professional attitude; Fluency in English is required for this role.
• Ability to stay focused, manage heavy workloads with concurrent deadlines, and maintain close attention to detail. You demonstrate flexibility and dependability.
• Comfort working with diverse individuals at all levels across a geographically dispersed organization.
• Strong professional customer service orientation
• Experience working in a team-oriented, collaborative environment.
• Ability to exercise confidentiality, discretion, and sound judgment
• Understanding of Data management best practices and principles
• Accurate typing and data entry skills
• Ability to learn new processes quickly and adapt to changing priorities.
• Knowledge of software applications necessary to process documents, employee data information and analytics tools (Word, Excel, Oracle / HRIS system (Oracle is preferred), Mail Systems, and Internet). Strong Microsoft Office Suite skills with advanced Excel experience is an asset for this role.
• Ability to work independently and consistently meet role objectives.

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.