HR Coordinator - USA

Conglomerateit Services; Hyderabad; In loco; INR 350.000 - 550.000; Tempo pieno

Descrizione del lavoro

ConglomerateIT is hiring an HR Coordinator to support US operations from our Hyderabad office. The role focuses on onboarding, employee records, payroll inputs, benefits coordination, and HR documentation with a strong emphasis on data accuracy and confidentiality.

You will work closely with the US HR team to ensure timely onboarding, maintain compliant records, generate HR reports, and explore AI-enabled improvements to streamline processes.

Competenze

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–5 years of hands-on HR coordination or US HR operations experience.
• Experience with onboarding, HR documentation, payroll coordination, and employee records.
• Knowledge of US employment documentation; familiarity with I-9 is expected.
• Strong MS Excel / Google Sheets skills; able to maintain HR trackers and reports.
• Excellent English communication; able to interact with US employees and stakeholders.
• High attention to detail and ability to handle confidential payroll information.
• Ability to manage multiple recurring deadlines with ownership and professionalism.
• Interest in AI, automation, and emerging HR technology.

Mansioni

• Coordinate US employee onboarding from offer to joining, documentation and system updates.
• Maintain accurate employee records, HR files, trackers, and required documentation.
• Coordinate payroll inputs and benefits data with payroll, Finance, and managers.
• Validate timesheets, attendance, leave, and compensation before payroll processing.
• Support HR compliance by collecting and tracking onboarding and employment documents (I‑9 where applicable).
• Prepare HR reports on headcount, joiners, exits, and changes; manage HR systems with real-time updates.
• Assist with HR process improvements and use AI tools to streamline routines.

Conoscenze

MS Excel

Google Sheets

English communication

Attention to detail

Deadline discipline

Independent work

Formazione

Bachelor’s Degree in Human Resources / Business Administration

Strumenti

HR onboarding tools

Payroll coordination tools

Descrizione del lavoro

Job description

Job Title - HR Coordinator - USA

Role Overview

Function

Human Resources & People Operations - US Operations

Location

Madhapur, Hyderabad, Telangana 500081

Employment Type

Full Time - Onsite

Work Schedule

Mon Fri / US Shift

Experience

2 – 5 Years in HR Coordination / US HR Operations

About the Role

ConglomerateIT (CGIT) is a global IT services and talent solutions provider headquartered in Texas, USA, with delivery operations in Madhapur, Hyderabad. We specialize in technology services and global workforce solutions across Data, Infra, AI and Business Transformation, partnering with clients to drive efficiency, digital growth, and operational excellence. As ConglomerateIT continues to expand its US operations, we are looking for an HR Coordinator to support the day-to-day HR administration and employee lifecycle activities for our US-based workforce. The role will coordinate onboarding, employee records, HR documentation, payroll and benefits inputs, employee communications, compliance-related administration, and HR reporting. The ideal candidate will understand the operational demands of supporting a US workforce, maintain strict confidentiality, and work with strong attention to detail and deadline discipline.

Key Responsibilities

• Employee Lifecycle & HR Administration
  • Coordinate US employee onboarding from offer acceptance through joining, documentation, induction, and HR system updates.
  • Maintain accurate and current employee records, personnel files, HR trackers, and required employment documentation.
  • Coordinate employee changes including transfers, promotions, compensation changes, leave status, and exits.
  • Ensure HR documentation is complete, organized, and available for internal review or audit requirements.
• Payroll, Benefits & Employee Support
  • Coordinate monthly payroll inputs and employee changes with payroll, Finance, managers, and other stakeholders.
  • Validate timesheet, attendance, leave, compensation, deduction, new-hire, and termination inputs before payroll processing.
  • Coordinate routine employee questions related to payroll, benefits, HR documentation, and company processes.
  • Track and follow up on open employee-service issues through resolution.
• US HR Compliance & Documentation
  • Support maintenance of employment documentation and HR records required for US employees.
  • Coordinate collection and tracking of required onboarding and employment documents, including I‑9-related documentation where applicable.
  • Maintain organized records for employee status, benefits, payroll, and other HR administration requirements.
  • Escalate potential compliance gaps or documentation exceptions to the appropriate HR or management stakeholder.
  • Maintain strict confidentiality of employee personal information, compensation data, payroll records, and other sensitive information.
• Recruitment & Onboarding Coordination
  • Coordinate with the recruitment team on selected candidates, pre‑employment documentation, background-check status, and joining readiness.
  • Ensure new‑hire information is accurately handed over to payroll, benefits, IT, management, and other relevant stakeholders.
  • Track offer‑to‑joining progress and proactively flag documentation or start‑date risks.
• HR Reporting & Workforce Administration
  • Maintain accurate HR trackers and prepare periodic reports covering headcount, joiners, exits, employee changes, leave, and pending HR actions.
  • Support management with timely employee data and workforce administration reports.
  • Maintain HR systems and trackers with real‑time updates and strong data integrity.
  • Coordinate recurring HR administrative deadlines and follow through on outstanding actions.
• Process Improvement & Employee Experience
  • Build and improve HR administrative workflows to make employee lifecycle processes faster, clearer, and more consistent.
  • Maintain a responsive and professional employee experience across HR interactions.
  • Identify recurring administrative issues and recommend practical process improvements.
  • Support HR leadership with ad hoc people‑operations initiatives as required.
• AI & HR Automation
  • Use AI tools responsibly to improve routine HR activities such as drafting communications, organizing information, summarizing HR inputs, preparing reports, and improving employee support workflows.
  • Actively explore and evaluate AI‑enabled HR tools, automation opportunities, and productivity solutions that can reduce manual administrative effort.
  • Identify repetitive HR processes that can be simplified or automated and work with relevant stakeholders to implement practical improvements.
  • Maintain appropriate human review, confidentiality, data accuracy, and professional judgment when using AI in HR activities.
  • Stay current with practical AI capabilities relevant to HR operations and share useful tools, workflows, and ideas with the HR team.

What We're Looking For Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or a related discipline.
• 2–5 years of hands‑on HR coordination, HR operations, or corporate HR experience supporting US employees.
• Practical experience with employee onboarding, HR documentation, payroll coordination, employee records, and HR administration.
• Working knowledge of US employment documentation and HR processes; familiarity with I‑9 requirements is expected.
• Strong MS Excel / Google Sheets skills and experience maintaining HR trackers and reports.
• Strong written and verbal English communication with the ability to interact professionally with US employees and stakeholders.
• Exceptional attention to detail and ability to handle confidential employee and payroll information.
• Strong follow‑up discipline and ability to manage multiple recurring deadlines.
• High ownership, professionalism, and ability to work independently.
• Genuine interest in AI, automation, and emerging HR technology, with a willingness to experiment and learn.
• Hands‑on experimentation with Role & responsibilities