HR Coordinator - US Staffing

Workspend Inc.; Dadri; On-site; INR 4,319,000 - 5,758,000; Full time

Job summary

Workspend Inc. is seeking a US HR Coordinator to oversee end-to-end onboarding for US hires, ensuring compliance with I-9 and E-Verify and coordinating with recruiting, payroll, and IT teams. The role emphasizes accurate records in HRMS/ATS and seamless new-hire orientations.

Responsibilities include managing documentation, background checks, and adherence to US labor laws while supporting audits and policy compliance across multiple stakeholders.

Qualifications

• Strong understanding of US HR onboarding processes and documentation.
• Hands-on experience with I-9 and E-Verify compliance.
• Experience with US leave and absence management, including FMLA, PTO, etc.
• Familiarity with US payroll inputs and tax forms (W-4, state forms).
• Experience working in US shifts and with US stakeholders.

Responsibilities

• Manage end-to-end onboarding for US hires (W-2, C2C, 1099 as applicable).
• Prepare and process offer letters, onboarding packets, and employment documentation.
• Coordinate background checks, drug tests, and employment verification for US hires.
• Ensure completion of I-9, E-Verify, W-4, state tax forms, and other docs.
• Conduct virtual onboarding sessions and new hire orientations.
• Coordinate with recruiters, hiring managers, payroll, and IT teams.
• Maintain accurate employee records in HRMS/ATS systems.
• Track onboarding progress and resolve issues proactively.
• Ensure adherence to US labor laws and company policies.
• Support audits and compliance checks related to onboarding documentation.

Skills

US onboarding

I-9/E-Verify

FMLA/leave policies

US payroll/tax forms

US stakeholder coordination

Job description

Workspend is a leading global provider of contingent workforce management solutions for Fortune 500/Global 2000 clients. Workspend is one of the fastest growing companies in the industry and currently supports over 40 clients to manage their temporary workforce and total talent solutions. Workspend is an innovative company, and we are using the latest innovative technologies to disrupt the workforce industry.

Job Summary

We are looking for a US HR Coordinator to manage end-to-end onboarding for employees hired in the US. The role requires strong knowledge of US employment documentation, compliance, and coordination with multiple stakeholders to ensure a seamless onboarding experience.

Key Responsibilities

• Manage end-to-end onboarding for US hires (W2, C2C, 1099 as applicable).
• Prepare and process offer letters, onboarding packets, and employment documentation.
• Coordinate background checks, drug tests, and employment verification as per US standards.
• Ensure completion of I-9, E-Verify, W-4, state tax forms, and other compliance documents.
• Conduct virtual onboarding sessions and new hire orientations.
• Coordinate with recruiters, hiring managers, payroll, and IT teams for smooth onboarding.
• Maintain accurate employee records in HRMS/ATS systems.
• Track onboarding progress and resolve issues proactively.
• Ensure adherence to US labor laws and company policies.
• Support audits and compliance checks related to onboarding documentation.

Required Skills & Qualifications

• Strong understanding of US HR onboarding processes and documentation.
• Hands-on experience with I-9 and E-Verify compliance.
• Experience with US leave and absence management, including FMLA, US state leave laws, PTO, and other applicable employee leave policies.
• Familiarity with US payroll inputs and tax forms (W-4, state forms).
• Experience working in US shifts and with US stakeholders.