Onboarding Specialist

Extuent; Gurugram District; On-site; INR 5,736,000 - 8,604,000; Full time

Job summary

Extuent is seeking an experienced HR Onboarding Specialist to join our team remotely, supporting US-based companies on an EST schedule. The role focuses on end-to-end onboarding, I-9 compliance, and accurate HRIS records, with Paylocity experience highly valued.

You will coordinate with hiring managers and HR teams to gather documentation, conduct orientations, and manage new hire training, ensuring a seamless experience for employees across time zones.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Experience as an HR Onboarding Specialist or similar role, preferably supporting US-based companies.
• Strong understanding of US HR onboarding processes, policies, and employment requirements.
• Experience with Paylocity is highly preferred.
• Hands-on experience processing Form I-9 and employment eligibility verification is highly preferred.
• Knowledge of new hire documentation, employment eligibility verification, and US HR compliance requirements.
• Experience working with HRIS and payroll systems and maintaining accurate employee data.
• Familiarity with E-Verify and US employment eligibility requirements is preferred.
• Strong proficiency in MS Office, especially Excel, Word, and Outlook.
• Excellent written and verbal communication, with ability to interact with employees, managers, and stakeholders.
• Strong organizational and multitasking skills with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work remotely in EST hours.

Responsibilities

• Manage end-to-end onboarding for new hires, ensuring compliance with US laws and company policies.
• Coordinate with hiring managers, HR, and new hires to collect and verify onboarding documentation.
• Process new hire employment documentation, including Form I-9 and eligibility verification.
• Ensure timely and accurate onboarding tasks and maintenance of employee records.
• Conduct orientation sessions to introduce new hires to culture, policies, benefits, and duties.
• Facilitate new hire training and access to systems, tools, and documentation.
• Serve as primary contact for new hires and resolve onboarding questions.
• Enter and maintain accurate employee information in HRIS and payroll systems.
• Collaborate with HR, Payroll, IT, Benefits for a smooth onboarding experience.
• Use HRIS platforms, preferably Paylocity, to complete onboarding activities.
• Ensure compliance with Form I-9 requirements, including verification and recordkeeping.
• Identify improvements to onboarding workflows and the candidate experience.
• Maintain confidential onboarding records and stay updated on US HR practices.

Skills

HR Onboarding

US Employment

Paylocity

Form I-9

HRIS

E-Verify

MS Office

Remote work

EST hours

Education

Bachelor's degree in HR

Tools

Paylocity

HRIS

Job description

Job Summary

We are seeking an experienced HR Onboarding Specialist to join our team in a remote capacity, working the Eastern Standard Time (EST) shift. The ideal candidate will have strong experience managing onboarding processes for US-based companies, with a solid understanding of US employment requirements and new hire documentation.

The successful candidate will be responsible for managing the end-to-end onboarding experience, ensuring all required documentation is completed accurately and on time, and providing a seamless experience for new employees.

Experience with Paylocity and hands-on experience processing Form I-9 and employment eligibility verification are highly preferred.

A reliable high-speed internet connection and power backup are essential for this remote role.

Responsibilities

• Manage the end-to-end onboarding process for new hires, ensuring compliance with company policies and applicable US employment laws and regulations.
• Coordinate with hiring managers, HR teams, and new hires to collect and verify all required onboarding documentation.
• Manage and process new hire employment documentation, including Form I-9 and employment eligibility verification requirements.
• Ensure timely and accurate completion of onboarding tasks, documentation, and employee records.
• Conduct orientation sessions to familiarize new hires with company culture, policies, benefits, procedures, and job responsibilities.
• Facilitate new hire training sessions and ensure employees have access to required systems, tools, resources, and documentation.
• Serve as a primary point of contact for new hires during the onboarding process, responding to questions and resolving issues in a timely manner.
• Enter, update, and maintain accurate employee information in HRIS and payroll systems.
• Work closely with HR, Payroll, IT, Benefits, and other cross-functional teams to ensure a smooth onboarding experience.
• Utilize HRIS platforms, preferably Paylocity, to complete onboarding activities and maintain accurate employee records.
• Ensure compliance with Form I-9 requirements, including appropriate completion, verification, and recordkeeping processes.
• Identify opportunities to streamline onboarding workflows and improve the overall new hire experience.
• Maintain accurate and confidential records related to onboarding activities and employee information.
• Stay current with US HR practices, onboarding requirements, employment eligibility verification requirements, and relevant employment regulations.
• Assist with offboarding processes as needed, ensuring smooth and compliant employee transitions.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Proven experience as an HR Onboarding Specialist, HR Coordinator, HR Operations Specialist, or similar role, preferably supporting US-based companies.
• Strong understanding of US HR onboarding processes, policies, and employment requirements.
• Experience with Paylocity is highly preferred.
• Hands-on experience processing Form I-9 and employment eligibility verification is highly preferred.
• Knowledge of new hire documentation, employment eligibility verification, and US HR compliance requirements.
• Experience working with HRIS and payroll systems and maintaining accurate employee data.
• Familiarity with E-Verify and US employment eligibility requirements is preferred.
• Strong proficiency in MS Office Suite, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills, with the ability to interact effectively with employees, hiring managers, HR teams, and other stakeholders.
• Strong organizational and multitasking skills, with exceptional attention to detail.
• Ability to handle confidential employee information with discretion and professionalism.
• Ability to work independently and effectively in a remote environment while adhering to EST working hours.
• Strong problem-solving skills and a customer-service-oriented approach.
• Reliable high-speed internet connection and power backup to ensure uninterrupted work.

Preferred Qualifications

• Experience supporting onboarding for US-based organizations.
• Hands-on experience using Paylocity for onboarding and employee data management.
• Strong hands-on experience with Form I-9 processing and employment eligibility verification.
• Familiarity with E-Verify.
• Experience supporting high-volume onboarding environments.
• Experience with HRIS integrations involving payroll, benefits, background screening, and other HR systems.
• Ability to work independently in a remote, EST night shift environment.
• Must have high-speed internet and reliable power backup.