US HR operations (I-9 process)

Captalent Hr; Chennai District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Captalent Hr in Chennai is seeking an HRSS (Level 2) professional to execute end-to-end HR administrative processes for our US-based workforce, ensuring accuracy and compliance with US labor standards.

You will manage onboarding, promotions, offboarding in HRIS, and own Coupa procurement, PO creation, and invoice reconciliation, while delivering regular reports on headcount and turnover for US stakeholders.

Qualifications

• Experience with HRIS data entry and payroll data integrity.
• Experience in BPO/shared services environments.
• Proficiency in Excel and data manipulation.
• Experience with Workday, Oracle, or PeopleSoft variants.
• Familiarity with US employment laws and docs.

Responsibilities

• Execute end-to-end HR transactions in HRIS (onboarding, changes, promotions, offboarding).
• Administer HR procurement in Coupa; create requisitions and POs.
• Match vendor invoices to POs; resolve documentation gaps.
• Route invoices; engage stakeholders to secure timely approvals.
• Liaise with US vendors on payment status and PO updates.
• Consolidate fragmented invoice tasks into a single process.
• Audit employee records for payroll and compliance reporting accuracy.
• Generate reports on headcount, turnover, and HR metrics for US stakeholders.

Skills

HR data accuracy

US HR knowledge

Excel proficiency

Communication skills

Attention to detail

Tools

Workday

Oracle

SAP SuccessFactors

Coupa

Ariba

MS Office

Job description

Role & responsibilities

Job Description: HRSS (Level 2) US Project

Role Overview:

This is a specialized transactional role within the HR Shared Services team. You will be responsible for the end-to-end execution of HR administrative processes for our US-based workforce, ensuring high accuracy and compliance with US labor standards.

Key Responsibilities

• Lifecycle Transactions: Execute complex data entries in the HRIS (e.g., Workday, SAP SuccessFactors) including new hire onboarding, job changes, promotions, and offboarding.
• Lifecycle Management: Act as the primary administrator for HR-related procurement within Coupa. This includes creating Requisitions and opening Purchase Orders (POs) based on vendor contracts.
• Invoice Matching: Receive incoming vendor invoices and accurately link them to existing POs or track down missing documentation to ensure alignment.
• Approval Routing: Proactively manage the workflow for invoice approvals; identify the correct internal stakeholders based on budget ownership and ensure timely sign-off to avoid late fees.
• Vendor Liaison: Serve as the point of contact for US vendors regarding payment status, invoice discrepancies, or PO updates.
• Process Consolidation: Take ownership of the fragmented invoice tasks currently handled by multiple team members to create a single, streamlined point of accountability.
• Data Auditing: Perform regular audits of employee records to ensure 100% data integrity for payroll and compliance reporting.
• Reporting: Generate scheduled and ad-hoc reports regarding headcount, turnover, and other HR metrics for US stakeholders.

Technical Requirements

• HRSS Expertise: 24 years of experience using enterprise HR systems (Workday, Oracle, or PeopleSoftware).
• US HR Knowledge: Familiarity with US employment laws, terminology, and standard documentation requirements.
• Transactional Accuracy: Proven ability to handle high-volume data entry with a low error rate.
• Tools: Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) for data reconciliation.
• System Knowledge: Hands-on experience with Coupa (or similar P2P platforms like Ariba or Oracle).
• Financial Literacy: Understanding the relationship between Requisitions, POs, and Invoices.

Detail Orientation: Ability to spot discrepancies between billed amounts and contracted rates.

Mandatory requirements

• Strong knowledge of HR domain/processes.
• Experience in BPO or shared services environments.
• Proficiency in Excel and data manipulation.
• Reporting and Dashboard
• Knowledge of Workday
• Excellent oral and written communication skills
• Advance knowledge in MS Office
• Excellent business communication and presentation skills

Regards,

HR Manager