Onboarding Specialist

US Tech Solutions; Dadri; On-site; INR 6,214,000 - 8,604,000; Full time

Job summary

US Tech Solutions is seeking a detail-oriented US-HR/Onboarding Specialist to support HR operations across the United States. The ideal candidate will manage onboarding for W2 employees, C2C contractors, and 1099 contractors with expert records handling and stakeholder coordination.

The role emphasizes building strong employee relationships, ensuring compliance, and delivering a seamless onboarding experience across multiple teams and time zones.

Qualifications

• Experience managing onboarding for US-based employees and contractors.
• Strong knowledge of US employment documentation and onboarding processes.
• Excellent employee relationship management and interpersonal skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage end-to-end onboarding for W2 employees, C2C consultants, and 1099 contractors.
• Collect, verify, and maintain onboarding documentation and records.
• Coordinate background checks, I-9, tax forms, and other onboarding activities.
• Ensure compliance with US employment onboarding requirements.
• Serve as the primary HR contact for onboarding and related issues.
• Collaborate with recruiting, payroll, IT, and management across time zones.

Skills

US HR operations

Onboarding

Stakeholder management

Communication

HRIS/ATS

Education

Bachelor's degree in HR or related field

Tools

HRIS

ATS

Payroll systems

Job description

We are looking for a detail-oriented and people-focused US-HR/Onboarding Specialist to support our HR operations across the United States. The ideal candidate will have strong hands-on experience managing the onboarding lifecycle for W2 employees, C2C contractors, and 1099 contractors, along with excellent employee relationship management skills.

The candidate will be responsible for ensuring a smooth onboarding experience, maintaining accurate employee and contractor records, coordinating with internal teams and external stakeholders, and addressing employee/contractor concerns in a timely and professional manner.

Key Responsibilities

• Manage the end-to-end onboarding process for W2 employees, C2C consultants, and 1099 contractors.
• Collect, verify, and maintain required onboarding documentation and employment records.
• Coordinate background checks, employment verification, I-9 documentation, tax forms, and other required onboarding activities.
• Ensure compliance with applicable US employment and onboarding requirements.
• Serve as the primary HR point of contact for employees and contractors during the onboarding process.
• Build and maintain strong relationships with employees, contractors, hiring managers, and internal stakeholders.
• Handle employee and contractor inquiries related to onboarding, HR policies, benefits, payroll coordination, documentation, and general HR matters.
• Proactively follow up with new hires and contractors to ensure a positive onboarding experience.
• Maintain accurate and up-to-date employee/contractor information in HRIS and other HR systems.
• Coordinate with recruiting, payroll, finance, IT, and management teams to ensure seamless onboarding and offboarding.
• Support employee engagement, retention, and relationship management initiatives.
• Assist with employee lifecycle activities, including transfers, status changes, extensions, and offboarding.
• Maintain confidentiality of employee and company information.
• Prepare HR reports, trackers, and documentation as required.
• Identify process gaps and recommend improvements to enhance the overall HR experience.

Required Skills & Qualifications

• Strong hands-on experience with US HR operations and onboarding.
• Proven experience onboarding W2, C2C, and 1099 contractors/consultants.
• Strong understanding of US employment documentation and onboarding processes.
• Excellent employee relationship management and interpersonal skills.
• Strong communication skills, both written and verbal.
• Ability to handle employee and contractor concerns with professionalism, empathy, and confidentiality.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple onboarding processes and priorities simultaneously.
• Experience working with HRIS, ATS, payroll, or other HR systems.
• Strong follow-up and stakeholder management skills.
• Ability to work effectively with teams and stakeholders across US time zones.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience supporting US-based staffing, consulting, IT services, or professional services organizations.
• Knowledge of US HR compliance and employment practices is a plus.