HR and Admin Manager

Affival, Inc.; Raipur; On-site; INR 600,000 - 900,000; Full time

Job summary

Affival, Inc. is seeking a seasoned HR, Administration & IT Manager to oversee HR operations, admin functions and IT coordination across the organization in Raipur.

The role covers end-to-end HR processes, payroll, compliance, facility management and IT support, ensuring seamless cross-functional coordination with management and external vendors. The ideal candidate will drive policy development, statutory compliance, vendor management and process standardisation while supporting greenfield

Responsibilities

• HR Budget Preparation and Cost Monitoring
• Manpower Planning, Forecasting and Budgeting
• End-to-End Recruitment, Candidate Screening and Salary Negotiation
• Compensation Structuring
• Payroll Management
• Preparation of Offer, Appointment, Confirmation and Promotion Letters
• Preparation and Issuance of HR Letters and Documents, including Warning Letters, Addendums to Employment Contracts, Disciplinary Letters, Employment Amendments and Other Employee-Related Correspondence
• Reviewing, coordinating and preparing responses to notices received from government departments and statutory authorities, in consultation with management and relevant stakeholders
• Employee Onboarding, Induction, Offboarding and Full & Final Settlement
• Daily Attendance, Leave and Biometric Management
• Payroll Processing, Salary Reconciliation and Employee TDS Compliance
• Statutory Compliance: PF, ESIC, PT and LWF, etc
• Factory Act, Labour Law and Applicable Statutory Compliance
• Industrial Relations/ (IR), Employee Relations and Grievance Handling
• Employee Counselling
• Performance Management, Appraisal and Increment Coordination
• Training & Development, Employee Engagement and Welfare Activities
• Employee Benefits Administration, including GMC, GPA and Insurance Claim Follow-up & settlements
• HRMS Implementation and Administration, Employee Database and HR MIS
• Group HR Reporting and Coordination with Corporate/Global Stakeholders
• HR Policy Development, Implementation and SOP Design
• Job Description Preparation, HR Format Development and Organisation Chart Updates
• POSH Act Compliance and Internal Complaints Committee (ICC) Coordination
• Employee Background Verification and Personnel Record Management
• Government Portal Registrations and Liaison with Labour Department and Government Officials
• HR Audit Preparation, Statutory Records and Documentation Management
• HR Process Optimisation, Documentation Standardisation and Digitalisation
• Planning and coordinating annual medical check-ups for employees with healthcare providers
• Organising and coordinating eye examinations for employees, including vision testing for designated operational personnel.

Job description

Roles & Responsibilities HR, Administration & IT Manager

A. Human Resources (HR)

• HR Budget Preparation and Cost Monitoring
• Manpower Planning, Forecasting and Budgeting
• End-to-End Recruitment, Candidate Screening and Salary Negotiation
• Compensation Structuring
• Payroll Management
• Preparation of Offer, Appointment, Confirmation and Promotion Letters
• Preparation and Issuance of HR Letters and Documents, including Warning Letters, Addendums to Employment Contracts, Disciplinary Letters, Employment Amendments and Other Employee-Related Correspondence
• Reviewing, coordinating and preparing responses to notices received from government departments and statutory authorities, in consultation with management and relevant stakeholders
• Employee Onboarding, Induction, Offboarding and Full & Final Settlement
• Daily Attendance, Leave and Biometric Management
• Payroll Processing, Salary Reconciliation and Employee TDS Compliance
• Statutory Compliance: PF, ESIC, PT and LWF, etc
• Factory Act, Labour Law and Applicable Statutory Compliance
• Industrial Relations/ (IR), Employee Relations and Grievance Handling
• Employee Counselling
• Performance Management, Appraisal and Increment Coordination
• Training & Development, Employee Engagement and Welfare Activities
• Employee Benefits Administration, including GMC, GPA and Insurance Claim Follow-up & settlements
• HRMS Implementation and Administration, Employee Database and HR MIS
• Group HR Reporting and Coordination with Corporate/Global Stakeholders
• HR Policy Development, Implementation and SOP Design
• Job Description Preparation, HR Format Development and Organisation Chart Updates
• POSH Act Compliance and Internal Complaints Committee (ICC) Coordination
• Employee Background Verification and Personnel Record Management
• Government Portal Registrations and Liaison with Labour Department and Government Officials
• HR Audit Preparation, Statutory Records and Documentation Management
• HR Process Optimisation, Documentation Standardisation and Digitalisation
• Planning and coordinating annual medical check-ups for employees with healthcare providers
• Organising and coordinating eye examinations for employees, including vision testing for designated operational personnel.

B. Administration & Facility Management

• Office and Factory Administration
• Facility, Housekeeping and Security Management
• Vendor Identification, Development, Management and SLA Compliance
• Annual Maintenance Contract (AMC) and Service Provider Coordination
• Local Travel Management and Travel Expense Management (MMT)
• Hotel Accommodation and Stay Arrangements for Visitors, Vendors and Global Stakeholders
• Invitation Letter preparation for VISA Application
• Corporate Asset Administration, Inventory Tracking and Employee Acknowledgements
• Corporate SIM Card and Mobile Device Allocation and Management
• Visitor Management, Gate Passes and Access-Control Coordination
• Employee Welfare Activities, Event Planning and Organisation
• Display Design, Printing and Vendor Coordination for Company Signage, Posters, Banners and Communication Materials
• Administrative Documentation, Vendor Bills and Service Coordination
• Handling petty cash expenses, expense tracking, bill verification and settlement of routine plant expenditures
• Managing housekeeping requirements and the procurement and availability of daily office and plant essentials
• Coordinating daily breakfast and food arrangements for employees, visitors and business guests, including vendor coordination and service availability
• Monitoring agreement validity, coordinating renewals, and managing documentation and approvals for vendor, service provider.

C. IT Coordination & Digital Infrastructure

• Coordination with Corporate and Global IT Teams for Local IT Operations
• Microsoft 365, Microsoft Teams and Outlook Coordination
• User Email Account Creation, Deactivation and Access Management
• IT Onboarding and Offboarding, Including User Setup and Access Handover
• Laptop, Desktop, Mobile Device and IT Accessory Allocation and Setup
• Microsoft 365 Tenant Migration Coordination
• Microsoft Intune, Device Migration and User Authentication Coordination
• IT Asset Inventory, Tracking, Recovery and Lifecycle Management
• Corporate SIM Allocation, Documentation and SIM KYC
• Leased-Line Internet, ISP and Network Connectivity Coordination
• Intercom, Printer, CCTV and Biometric Attendance System Coordination
• Door Access-Control System Administration
• IT Vendor Coordination, Troubleshooting and Level-1 IT Support
• IT Documentation, Asset Records and Audit Support

D. Management & Cross-Functional Coordination

• Acting as the Primary Local Point of Contact for HR, Administration and IT
• Coordination with India Management, Global Teams, Department Heads and External Vendors
• Development and Standardization of Policies, SOPs, Formats and Operating Procedures
• Support for Greenfield Plant Operations through HR, Administrative and IT Process Establishment
• Coordination of Internal Audits, Statutory Inspections and Compliance Documentation
• Monitoring of HR, Administrative and IT Deliverables, Service Providers and Operational Requirements
• Coordinating with EHS stakeholders for the planning, implementation and execution of EHS-related activities and initiatives