IR & Administration Head

Authentic Staffing Agency; Dadri, Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Authentic Staffing Agency in Dadri, UP, seeks a Facilities Administration & HSE professional to oversee general admin, vendor coordination, and safety programs at the site. You will manage housekeeping, security, transport, and guest house operations while ensuring procurement via SAP and SAP-enabled processes.

You will lead safety committees, ensure compliance with factories and labor laws, coordinate with authorities, and drive IR, contract labour, and infra development initiatives at the

Qualifications

• Graduate or postgraduate in any discipline with relevant admin certs.
• Exposure to site administration, labor law compliance, contractor coordination, and welfare activities.
• Proficiency in SAP and MS Office required.
• Knowledge of local regulations and stakeholder management; Marathi language essential.

Responsibilities

• Supervise facility services: housekeeping, security, garden, pantry, canteen, transport, guest house.
• Oversee contract labour operations, vendor coordination, and manpower deployment.
• Process contractor/vendor bills and ensure timely payments.
• Maintain insurance policies and AMC agreements for assets and services.
• Manage office infra needs: carpentry, electrical, printing, telecoms.
• Raise PR/PO in SAP for admin procurements and services.
• Coordinate guest visits, events, and employee engagement programs.
• Supervise office assistants and monitor daily attendance.
• Plan company functions and emergency arrangements.
• Manage local purchases and vendor payments timely.

Skills

Site administration

Labor law compliance

Employee welfare

Stakeholder management

Education

Graduate/Postgraduate in any discipline

Certification in Admin/Industrial Safety/Facility Management

Tools

SAP

MS Office

Job description

Qualifications & Experience:

• Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred.
• Exposure to site administration, labor law compliance, contractor coordination, and employee welfare activities in construction or manufacturing environments.
• Proficiency in SAP and MS Office.
• Knowledge of local regulations, Marathi language, and stakeholder management is essential.

Key Responsibilities:

1. General Administration & Facility Management

• Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations.
• Oversee contract labour operations, including vendor coordination and manpower deployment.
• Handle all contractor/vendor bill processing and ensure timely payments.
• Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc.
• Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs.
• Raise PR/PO in SAP for all admin-related procurements and services.
• Coordinate guest visits, factory events, employee engagement programs, and welfare activities.
• Ensure accurate supervision of office assistants and monitor daily attendance.
• Plan and organize company functions, celebrations, and emergency arrangements.
• Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments.

2. Health, Safety & Environment (HSE)

• Lead the formation and implementation of safety committees and drive safety awareness across the facility.
• Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols.
• Carry out accident investigations and implement corrective/preventive actions.
• Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act.
• Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices.
• Celebrate Safety Week, Environment Day, and other safety-related events.

3. Legal & Statutory Compliance

• Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and registration certificates.
• File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.).
• Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.
• Monitor contractor/​vendor compliance with all applicable labour and statutory norms.

4. Industrial Relations

• Support senior leadership in maintaining healthy and harmonious industrial relations with the union.
• Effectively handle contract labour issues and employee grievances.
• Promote employee cooperation during policy rollouts and key management decisions.

5. Contract Labour Management

• Plan and monitor contractual manpower deployment as per operational requirements.
• Ensure timely availability of contract manpower and track daily workforce reports.
• Implement engagement and retention strategies to reduce attrition and improve productivity.

6. Infrastructure Development

• Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline.
• Manage all repair & maintenance activities of factory assets and utilities.
• Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work.