HR and Admin Executive

Jones Lang LaSalle Incorporated; India; On-site; INR 350,000 - 520,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bengaluru, KA, is seeking an HR Executive to manage daily attendance for JLL and vendors, maintain records, and support payroll and HR operations. The role also involves coordinating leaves, insurance, and audits while ensuring data accuracy across the HR system.

The position requires hands-on HR administration experience, attention to detail, and the ability to liaise with clients and management.

Qualifications

• HR administration and attendance management experience.
• Experience in payroll and vendor coordination.
• Familiarity with HR policies and auditing processes.

Responsibilities

• Maintain daily attendance for JLL and vendors; update MOM and progress in registers.
• Prepare JLL monthly attendance for cost sheet documentation; handle billing attendance for JLL and sub-vendors.
• Maintain employees database and ensure salary credits are on time for all staff.
• Check and confirm shift schedules; manage employee leave approvals with management and client.
• Coordinate health insurance with insurers and provide regular updates; schedule client and tenant meetings with MOM records.
• Submit audit documents to auditors and collect ESI & PF details from vendors for records.

Skills

Attendance management

Data base management

Leave management

Vendor coordination

Office administration

Auditing documents

Interview scheduling

Tools

Workday

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

HR Executive

• Daily Attendance Maintaining both JLL and Vendor attendance.
• Coordinate and maintain MOM of daily meetings and update progress Record in the Register.
• Preparation of JLL Monthly Attendance for supporting document of JLL Cost Sheet.
• Billing/client attendance of both JLL and Sub vendor
• Maintaining Employees Data base.
• Check all employee’s salary is credited on time including support staff.
• Ensure Shift Schedule is prepared and adhered to by all concerned.
• Employees leave management, getting approval from management and client.
• Leave availed by employees to be rechecked with JLL Overview and Workday reports. The Tracker to be presented to GM on monthly basis.
• Coordinate with Insurance agencies for Health Insurance of JLL employees as and when there is a requirement and also regular updates.
• Schedule Client and Tenant Meetings once in a month as briefed and maintain MOM.
• Employee uniform, shoes and ID cards coordination with JLLRO.
• Submitting audit documents of JLL to Auditor.
• Collecting ESI & PF details from Vendors for documentation.
• Interview scheduling with the help BO HR & GENIUS
• Induction for the new joiners of RGA Tech Park & JLL HR Policy.

Additional Responsibilities

• Internal event and sports competitions coordination.
• Guide and supervise the office maintenance and operations by the Office Boy.
• General upkeep and Maintenance office IT Equipment.
• Coordinate and assist in conducting religious events/Pooja/celebrations.
• To support Store operations in the absence of Stores Executive.

Location: On-site –Bengaluru, KA

Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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