Building Operations, Facilities Services

Jones Lang LaSalle Incorporated; India; On-site; INR 300,000 - 520,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a proactive Front Desk and Reception professional at our Bengaluru site. You will greet visitors, manage registrations, coordinate calls and emails, and organize meetings and space usage.

You will collaborate with IT, housekeeping, and facilities to maintain a smooth office environment and support HR events and pre-registrations for guests. The role emphasizes professional conduct, confidentiality of information, and adherence to security protocols in a busy

Qualifications

• Front desk and reception experience is a plus.
• Strong communication and organization skills required.
• Ability to manage multiple tasks and coordinate with internal teams.

Responsibilities

• Greet and assist visitors, clients, and employees.
• Handle visitor registrations, ID badges, and security protocols.
• Manage incoming calls, emails, and correspondence.
• Schedule meetings and coordinate conference rooms.
• Coordinate with housekeeping, IT, and maintenance for office upkeep.
• Support HR and facilities in training sessions and events.
• Ensure security policies and access control are followed.

Skills

Visitor management

Communication

Office coordination

Customer service

Job description

Front Desk and Reception Management

• Greeting and assisting visitors, clients, and employees.


• Handling visitor registrations, ID badges, and security protocols.


• Managing incoming calls, emails, and correspondence.


• Scheduling and coordinating appointments, meetings, and conference rooms.


• Issuing of lockers (Cubby) upon employee request.


• Issuing Meal Tags for employees and for new hires.

Administrative & Office Support

• Assisting with office supplies management and procurement.


• Maintaining records, reports, and office documentation in the form of trackers and registers.


• Coordinating with housekeeping, IT, and maintenance teams for office up keeps.


• Handling courier services, mail distribution, and logistics coordination.

Employee & Guest Experience

• Ensuring a welcoming and professional environment in the office.


• Assisting employees and guests with office space services and conference rooms in case of meetings.


• Organising corporate events, team-building activities, and internal engagements.


• Working on tickets raised for services by stakeholders required in the office and guest pre-registrations on request.

Security & Compliance

• Ensuring adherence to office security policies and access control.


• Managing visitor logs and maintaining confidentiality of company information.


• Assisting in emergency response procedures (fire drills, evacuations, etc.).

Support for HR & Facilities Team

• Supporting stakeholders in organising training sessions, town halls, and team-building activities.


• Coordinating with IT for employee tech support requests.


• Liaising with facilities for office maintenance, space management, and sustainability initiatives.

Compliance and Safety

• Ensure compliance with health, safety, and environmental regulations

Location: On-site –Bengaluru, KA

Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.