HR and Admin Executive

Nuventura India Pvt Ltd.; Chennai District; On-site; INR 400,000 - 600,000; Full time

Job summary

Nuventura India Pvt Ltd. seeks an experienced HR & Admin Officer to manage end-to-end HR operations, payroll coordination and compliance for a Tamil Nadu factory setting.

The role requires 2–5 years hands-on experience, knowledge of local labour laws, and the ability to handle recruitment, performance management and employee relations with confidentiality and professionalism.

Qualifications

• Bachelor's degree required, MBA in HR or MSW preferred.
• 2–5 years hands-on experience in independent HR & Admin.
• Knowledge of Tamil Nadu factory compliance and labour laws.
• Experience in payroll, recruitment, performance management and ER.
• Experience with ISO/IMS documentation and audits.
• Ability to manage factory admin, vendors, security and facilities.
• Strong communication, confidentiality and accountability.

Responsibilities

• HR Operations: attendance, records, onboarding, transfers, promotions and separations.
• Attendance, leave and payroll data processing and coordination.
• Recruitment: manpower planning, postings, resumes, interviews and trackers.
• Learning & Development: arrange trainings and maintain records.
• Employee Engagement: plan activities and collect feedback.
• Statutory compliance: support for Factory Acts, PF/ESI, bonus, gratuity, etc.
• Administration: facility operations, vendor mgmt, invoices and petty cash.
• Security & access management: oversee security and visitor processes.
• Transport and employee facilities coordination.
• Safety and emergency support coordination.

Skills

Bachelor's degree

HR administration

Payroll knowledge

Recruitment experience

Performance management

Employee relations

Communication

Education

Bachelor's degree

MBA in HR or MSW (preferred)

Tools

ISO/IMS documentation

Job description

• A relevant bachelor's degree; an MBA in HR or MSW is preferred.
• At least 2–5 years of hands‑on experience for an independent HR & Admin Officer.
• Strong working knowledge of Tamil Nadu factory compliance and applicable labour laws.
• Experience in payroll, recruitment, performance management and employee relations.
• Practical experience in ISO/IMS documentation, audits and corrective actions.
• Ability to manage factory administration, vendors, security and facilities independently.
• Strong communication, confidentiality, professional judgement and accountability.

Qualifications

• A relevant bachelor's degree; an MBA in HR or MSW is preferred.
• At least 2–5 years of hands‑on experience for an independent HR & Admin Officer.
• Strong working knowledge of Tamil Nadu factory compliance and applicable labour laws.
• Experience in payroll, recruitment, performance management and employee relations.
• Practical experience in ISO/IMS documentation, audits and corrective actions.
• Ability to manage factory administration, vendors, security and facility independently.
• Strong communication, confidentiality, professional judgement and accountability.

1. Human Resource Responsibilities

A. HR Operations & Employee Lifecycle

• Maintain accurate and up-to-date attendance records, employee records, personnel files, legal forms and registers.
• Support the complete employee lifecycle including joining, onboarding, transfers, promotions, confirmations, changes in designation and separation.
• Coordinate employee ID cards, access cards, uniforms, PPE and other employee-related requirements.
• Maintain confidentiality of employee information and HR records.
• Maintain employee/contract workforce records as applicable.
• Maintain a high level of professionalism and responsiveness when dealing with employees, managers, vendors and external agencies.

B. Attendance, Leave & Payroll Coordination

• Monitor daily attendance, shift schedules, late coming, early leaving, absenteeism and overtime.
• Ensure accurate and timely processing of attendance and leave data for payroll.
• Coordinate with department heads for attendance regularisation and approval of overtime.
• Coordinate payroll inputs including new joiners, exits, salary changes, LOP, incentives, overtime, deductions and reimbursements.

C. Recruitment & Manpower Support

• Support workforce planning and manpower deployment in coordination with department heads.
• Coordinate recruitment activities from manpower requisition to joining.
• Prepare and post job openings through approved recruitment channels.
• Screen resumes against approved job requirements.
• Coordinate interview schedules and candidate communication.
• Maintain recruitment trackers and ensure timely follow-up with candidates and hiring managers.
• Coordinate pre‑employment documentation, reference checks and joining formalities.

D. Learning & Development

• Arrange internal and external training programs, including venue, trainer, materials and attendance.
• Maintain training records, participant feedback and training effectiveness documentation.
• Support induction and orientation programs for new employees.
• Support competency, skill matrix and employee development initiatives.

E. Employee Engagement & HR Initiatives

• Conduct and coordinate for employee engagement activities, celebrations, welfare initiatives and HR events.
• Collecting employee feedback and identifying areas requiring improvement.
• Support HR communication initiatives and ensure timely circulation of policies, notices and announcements.

F. Statutory Compliance Support

• Support HR in compliance activities relating to Factories Act / applicable labour laws, PF, ESI, Professional Tax, Bonus, Gratuity, Contract Labour, Minimum Wages, Shops & Establishments and other applicable statutory requirements.
• Maintain statutory registers, records and supporting documents as assigned.
• Assist during statutory inspections, audits and internal compliance reviews.
• Track compliance calendars, renewals, submissions and required documentation.
• Ensure HR documentation is maintained in an audit‑ready manner.

2. Administration Responsibilities

A. Facility & Office Administration

• Coordinate day-to-day administrative activities of the office and manufacturing facility.
• Receiving mails/couriers, distributing and sending mails/couriers.
• Monitor housekeeping, security, transport, pantry, stationery and other administrative services.
• Coordinate with facility service providers and vendors.
• Monitor vendor performance and elevate service issues.
• Maintain administrative records, contracts and service documentation.
• Support maintenance of employee facilities and workplace amenities.
• Managing petty cash and handling small office‑related expenditures, ensuring all receipts and records are kept.
• Processing invoices from external providers and external providers and ensuring payments are made on time.

B. Security & Access Management

• Coordinate security personnel deployment and attendance.
• Monitor visitor management and access‑control procedures.
• Maintain visitor records and support emergency/security preparedness.

C. Transport & Employee Facilities

• Coordinate employee transportation / company vehicle requirements where applicable.
• Maintain vehicle‑related records, schedules and vendor coordination.
• Monitor employee welfare facilities and ensure timely resolution of facility‑related issues.

D. Safety & Emergency Support

• Coordinate security personnel deployment and visitor management.
• Support HR/Admin activities relating to workplace safety and emergency preparedness.
• Coordinate employee participation in mock drills, awareness programs and safety initiatives.
• Ensure required notices, emergency contacts and employee communication are appropriately displayed.
• Coordinate with EHS/Safety teams on employee‑related safety requirements.