HR Administration Consultant

Honeybee Tech Solutions; Mumbai; On-site; INR 300,000 - 540,000; Full time

Job summary

Honeybee Tech Solutions in Mumbai Goregaon is seeking an Office Administrator to support day-to-day operations. The role covers travel arrangements, facilities management, reception duties, vendor coordination, invoicing, and SAP-based PO processing.

You will liaise with HR and management to coordinate onboarding, arrange guest visits, manage inventory and IT assets, and ensure smooth administrative workflows. Immediate to 15 days notice; on-site role with laptop provided for interview.

Qualifications

• Excellent communication and polite demeanor.
• Strong administrative and organizational skills.
• Experience coordinating vendors and stakeholders.
• Experience handling invoices, POs, inventory, travel, and facility management.
• SAP experience for PO and invoice processing is preferred.

Responsibilities

• Manage travel arrangements for employees and leadership teams.
• Handle reception operations and attend to visitors and guests professionally.
• Manage office facilities, including housekeeping and security.
• Organize and manage corporate events and employee engagement activities.
• Manage vendors, including price negotiations and canteen vendor coordination.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory, stationery, and gate-pass preparation.
• Coordinate IT asset management, including laptops and other office assets.
• Manage incoming and outgoing courier services.
• Coordinate canteen operations, including vendor coordination, quality checks, invoice processing, MIS reporting, and record keeping.
• Handle guest-house bookings and related invoices.
• Manage office supplies and stationery inventory.
• Create POs and process invoices in SAP.
• Initiate and track purchase requests and approvals in SAP.
• Coordinate employee transportation arrangements.
• Allocate desks and support a smooth onboarding experience for new joiners.
• Manage ID card issuance and IT asset inventory.
• Coordinate travel and hotel arrangements for guest visits.
• Support property-related activities and other administrative requirements.

Skills

Communication

Administrative skills

Vendor coordination

PO & Invoice processing

Inventory management

Travel coordination

Facility management

Building management

SAP

Tools

SAP

Job description

Dear Candidate,

Greetings from Honeybee Tech Solutions!

We have an urgent requirement for an Office Administrator for our end client.

Job Details

• Position: Office Administrator
• Work Location: Mumbai Goregaon
• Work Type: Work From Office (WFO)
• Interview Rounds: 23 Rounds
• Interview Mode: Round 1 – Technical/Virtual | Round 2 – Virtual or F2F | Round 3 – HR
• Notice Period: Immediate to 15 Days
• Asset: Laptop mandatory for interview

Important Notes

• Recruiters or Core HR professionals will not be considered.
• Only candidates with relevant Office Administration experience will be considered.
• Office Administration: 85%
• HR Support Activities: 15%

Office Administration – 85%

Must Have:

• Manage travel arrangements for employees and leadership teams.
• Handle reception operations and attend to visitors and guests professionally.
• Manage office facilities, including housekeeping and security.
• Organize and manage corporate events and employee engagement activities.
• Manage vendors, including price negotiations and canteen vendor coordination.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory, stationery, and gate-pass preparation.
• Coordinate IT asset management, including laptops and other office assets.
• Manage incoming and outgoing courier services.
• Coordinate canteen operations, including vendor coordination, quality checks, invoice processing, MIS reporting, and record keeping.
• Handle guest-house bookings and related invoices.
• Manage office supplies and stationery inventory.
• Create POs and process invoices in SAP.
• Initiate and track purchase requests and approvals in SAP.
• Coordinate employee transportation arrangements.
• Allocate desks and support a smooth onboarding experience for new joiners.
• Manage ID card issuance and IT asset inventory.
• Coordinate travel and hotel arrangements for guest visits.
• Support property-related activities and other administrative requirements.

HR Support Activities – 15%

• Coordinate interview scheduling.
• Coordinate candidates throughout the interview process.
• Support joining and onboarding formalities.
• Coordinate with HR for background verification and onboarding.
• Support employee engagement activities and events.
• Prepare reports such as COC, POSH, and training hours.
• Coordinate with managers across different business units.

Required Skills

• Excellent and polite communication skills.
• Good administrative and organizational skills.
• Strong vendor and stakeholder coordination skills.
• Experience in handling invoices, POs, inventory, travel, and facility management.
• Experience in office premises/building management will be an advantage.
• Ability to work with administrative systems and learn new tools with appropriate training.
• SAP experience for PO and invoice processing is preferred.