Office Administrator

Honeybee Tech Solutions; Mumbai; On-site; INR 350,000 - 600,000; Full time

Job summary

Honeybee Tech Solutions is seeking an Office Administrator / Admin Executive for our client Mangal. The role combines 85% office administration and 15% HR support, with 2–5 years of relevant experience.

Note that recruiters and core HR profiles will not be considered; only hands-on office admin experience will be evaluated. The position requires managing travel, reception, facilities, vendor coordination, IT assets, and portal tasks, while also supporting interview scheduling, onboarding, and

Qualifications

• 2–5 years of relevant experience in Office Administration / Facilities.
• Strong experience in office premise/building management.
• Experience handling housekeeping, security, canteen, vendors, and facilities.
• Good knowledge of travel, courier, inventory, invoice, and PO processes.
• Experience coordinating IT assets such as laptops.
• Excellent and polite verbal and written communication skills.
• Ability to work independently and take ownership of assigned responsibilities.

Responsibilities

• Manage travel arrangements for employees and leadership teams, including international travel.
• Handle reception operations and greet visitors and guests professionally.
• Manage office premises, facilities, housekeeping, and security.
• Coordinate canteen operations, including vendor coordination, menu planning, quality checks, invoices, MIS reports, and record keeping.
• Manage vendors and negotiate pricing where required.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory such as stationery and other office supplies.
• Prepare and coordinate gate passes for material movement.
• Coordinate IT asset management, including laptops and other office equipment.
• Manage incoming and outgoing courier services and dispatch logistics.
• Organize and coordinate employee events, training sessions, induction programs, leadership programs, and award ceremonies.
• Support venue arrangements, welcome kits, and asset allocation for employee programs.
• Manage the Learning Link portal for training assignments, roster tracking, and report generation.

Skills

Office Administration

Facilities management

Administration

Vendor Management

Travel Coordination

Communication Skills

Event Coordination

IT Asset Coordination

Inventory & PO

Independent Work

Tools

Learning Link portal

Job description

Greetings from Honeybee Tech Solutions!

We are hiring an Office Administrator / Admin Executive with 25 years of experience for our client Mangal.

Important: Recruiters and Core HR profiles will not be considered. Only candidates with strong Office Administration / Facilities

Management experience will be considered.

Job Details

Position: Office Administrator
Experience: 2–5 Years
Work Profile: Office Administration – 85% | HR Support – 15%

Key Responsibilities

Office Administration – 85%

• Manage travel arrangements for employees and leadership teams, including international travel.
• Handle reception operations and greet visitors and guests professionally.
• Manage office premises, facilities, housekeeping, and security.
• Coordinate canteen operations, including vendor coordination, menu planning, quality checks, invoices, MIS reports, and record keeping.
• Manage vendors and negotiate pricing where required.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory such as stationery and other office supplies.
• Prepare and coordinate gate passes for material movement.
• Coordinate IT asset management, including laptops and other office equipment.
• Manage incoming and outgoing courier services and dispatch logistics.
• Organize and coordinate employee events, training sessions, induction programs, leadership programs, and award ceremonies.
• Support venue arrangements, welcome kits, and asset allocation for employee programs.
• Manage the Learning Link portal for training assignments, roster tracking, and report generation.

HR Support – 15%

• Coordinate interview scheduling with candidates and internal stakeholders.
• Communicate with candidates regarding interview schedules and requirements.
• Support candidate joining and onboarding formalities.
• Coordinate with HR for background verification and onboarding activities.
• Support employee engagement initiatives and fun activities.

Required Skills

• 2–5 years of relevant experience in Office Administration / Facilities / Administration.
• Strong experience in office premise/building management.
• Experience handling housekeeping, security, canteen, vendors, and facilities.
• Good knowledge of travel, courier, inventory, invoice, and PO processes.
• Experience in coordinating IT assets such as laptops.
• Good coordination and organizational skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Comfortable working on systems and learning new tools with training.
• Excellent and polite verbal and written communication skills.

Important Note

Recruiters and Core HR Resources will NOT be considered.

Only candidates with hands-on Office Administrative / Facilities Management experience will be considered.