HR & Admin Executive (Corporate Office)

Greytip Software Private Limited; India; On-site; INR 300,000 - 400,000; Full time

Benefits offered by this job

Health Insurance

Job summary

Greytip Software Private Limited is seeking an HR & Admin Executive to lead end-to-end recruitment and onboarding for corporate office and sales teams. You will coordinate payroll with the Factory team, manage the MD's calendar, and ensure 100% attendance tracking and HRMS data accuracy across multiple locations.

Requires MBA in HR with 4–6 years of HR/Admin experience, FMCG familiarity preferred, and strong Excel/Google Sheets skills.

Qualifications

• MBA in HR is required.
• 4–6 years of HR and Administration experience.
• FMCG sector experience is preferred.
• End-to-end knowledge of HRMS/HRIS software and payroll processes.
• Advanced proficiency in Excel and Google Sheets.

Responsibilities

• Lead recruitment for Sales, Marketing, Finance, and R&D across corporate offices.
• Coordinate onboarding for corporate staff at multiple locations and liaise with Factory payroll team.

Skills

Recruitment coordination

Onboarding

Payroll coordination

Admin management

HRMS/HRIS

Excel

Education

MBA in HR

Tools

HRMS/HRIS

Excel

Google Sheets

Job description

Recruitment & Talent Acquisition: Lead the recruitment of the sales force and corporate office teams across several departments, including Sales, Marketing, Finance, and R&D. Act as the primary recruiter by coordinating with the Factory HR recruitment team to fill vacancies efficiently.

Onboarding & Payroll Coordination: Manage the end-to-end onboarding process for Corporate Office and Sales staff in different locations. Act as the bridge for payroll by ensuring payroll follow-up with the Factory payroll team.

Admin Support: Maintain the MD's calendar and take ownership of planning the Managing Director's daily schedule.

Track attendance for all Corporate Office staff and manage general administrative duties.

Field & Finance Coordination: Follow up with the field sales team regarding their HR requirements. Coordinate with the Finance team to clear pending bills after obtaining necessary management approvals.

Performance & Compliance Management: Record and follow up on performance tracking based on management and manager inputs. Ensure 100% compliance for all Sales, Marketing, and Corporate employees by coordinating with the Factory HR team and maintaining records in the HR software/HRMS.

Education: MBA in HR

Experience: 4 to 6 years of proven experience in HR and Administration

Technical Skills: End-to-end knowledge of HRMS/HRIS software (from onboarding to relieving). Advanced proficiency in Excel and Google Sheets is required.

Industry Experience: Experience in the FMCG sector is preferred; manufacturing industry experience is considered a significant advantage.

Traits: Strong execution mindset and the ability to manage cross-functional requirements between the factory, office, and field sales teams.

Working Conditions

Number of Working Days: 6 days per week.

Office Timings: 9:00 AM - 7:00 PM.

Holiday: Sundays.

Travel: No travel required (Position is based permanently at the Corporate Office).

Results and Growth Path

Success Metrics (Year 1):

Hiring Efficiency: Fill all requested positions within 30 days of the requirement being raised

Employee Satisfaction: Maintain an employee satisfaction rate of over 90% regarding HR and Admin-related support.

Data Accuracy: Maintain 100% accuracy in performance records, attendance tracking, and HRMS data management

Compensation

CTC: ₹3.0 - 4.0 Lacs per annum.
Probation Period: 6 months (confirmed as a permanent employee upon successful completion).
Benefits: Eligibility for Health Insurance after 1-2 years of continuous service.

KRA & KPI: HR & Admin Executive

S - Specific: Manage the full employee lifecycle (Recruitment to Relieving) and provide direct administrative support to the Managing Director and Corporate Office

M - Measurable:

1. 30-day Turnaround Time (TAT) for all recruitment mandates.

2. 90% satisfaction score from employees on HR/Admin support services.

3. Zero errors in MD calendar management and attendance tracking.

.

A - Achievable: Resources provided: Access to HRMS/HRIS tools, direct reporting to the MD, and coordination authority with Factory HR and Finance

R - Relevant: This role is critical for building the corporate team and ensuring the operational stability of the office and sales force

T - Time-bound:

1. Daily: MD calendar planning and attendance tracking.

2.Monthly: Payroll coordination and 30-day recruitment cycle completion.

3.Analogy for the Role: Think of the HR & Admin Executive as the Corporate Architect. While the MD provides the vision, you design and maintain the internal structure-hiring the right talent, ensuring the foundation (compliance and payroll) is solid, and managing the day-to-day environment so that the entire organisation can grow and function without friction.