Head - Procurement and Contracts

A Private Limited Company; Kolkata District; On-site; INR 3,500,000 - 5,500,000; Full time

Job summary

A Private Limited Company in Kolkata seeks Head Procurement & Contracts to lead the end-to-end procurement and contracting function, ensuring timely, cost-effective sourcing of goods, services, equipment and technology. The role drafts, negotiates and administers techno-commercial contracts across the full lifecycle.

You will drive strategy, vendor management, risk allocation, and cross-functional collaboration with Legal, Finance, Projects and Operations to secure commercially sound, legally

Qualifications

• 12–18 years of progressive experience in procurement, contracts, supply chain, and commercial management.
• Leadership experience in handling high‑value procurement and contracts.
• Strong understanding of contract law fundamentals including warranties, indemnity, liquidated damages, and dispute resolution.

Responsibilities

• Lead end-to-end procurement and contracting function.
• Draft, review, and negotiate high‑value contracts including PO, supply, EPC/sub-contracts, and NDAs.
• Ensure procurement decisions are based on total cost of ownership and risk management.
• Coordinate with Legal, Finance, Tax, Projects, Engineering, Quality, HSE, and Operations.
• Monitor vendor performance and manage contract governance and compliance.

Skills

Contract drafting

Negotiation

Stakeholder management

Excel

ERP systems

Contract lifecycle

Attention to detail

Cost benchmarking

Education

Bachelor’s in Engineering

MBA in Operations/SC/Finance

Tools

Oracle ERP

MS Office

Job description

Head Procurement & Contracts

Location: Kolkata

Role Purpose

Position will lead the companys end-to-end procurement and contracting function, ensuring timely, cost-effective procurement of goods, services, equipment and technology. The incumbent will be responsible for drafting, negotiating and administering techno-commercial contracts that safeguard the company’s interests across the entire contract lifecycle.

Key Responsibilities

• To develop and implement the company’s procurement strategy, policies, SOPs, and vendor-management framework.
• Draft, review, and negotiate high-value contracts, including purchase orders, supply agreements, works contracts, EPC/sub-contracts, service agreements, O&M agreements, NDAs, rate contracts, and framework agreements.
• Prepare and finalise techno-commercial terms, including:
  • Technical specifications, scope of supply/work, drawings, standards, and codes.
  • Performance guarantees, capacity/output guarantees, efficiency parameters, and test requirements.
  • Inspection, testing, factory acceptance tests, site acceptance tests, and acceptance criteria.
  • Delivery schedules, liquidated damages, delay penalties, and remedies for non-performance.
  • Warranty, defect liability, spare parts, technical support, training, and post-delivery obligations.
  • Payment terms, milestones, retention, bank guarantees, performance security, and advance-payment safeguards.
  • Price-variation, escalation, taxes, duties, freight, insurance, packing, forwarding, and Incoterms.
  • Indemnities, limitation of liability, intellectual-property rights, confidentiality, termination, force majeure, and dispute-resolution clauses.precoro+1
• Ensure that contractual risk is appropriately allocated to vendors, contractors, and service providers, particularly for delay, quality failure, non-conformity, safety incidents, IP infringement, and third‑party claims.
• Coordinate with Legal, Finance, Tax, Projects, Engineering, Quality, HSE, and Operations to ensure contracts are commercially sound, legally enforceable, and operationally executable.
• Ensure procurement decisions are based on total cost of ownership, quality, delivery reliability, lifecycle cost, compliance and commercial risk—not price alone.
• Establish that each procurement takes into account cost savings, cost avoidance, supplier performance, contract compliance, cycle time, and risk exposure..
• Lead commercial and contractual negotiations with OEMs, suppliers, contractors, consultants, and service providers.
• Negotiate not only price, but also payment terms, warranties, SLAs, penalties, delivery obligations, renewal terms, and exit rights..
• Maintain a central contract cell, repository, MIS, and compliance tracker for key dates, guarantees, insurance, warranties, renewals, and expiry obligations.
• Monitor vendor performance against delivery schedules, quality standards, SLAs, payment milestones, and contractual obligations.
• Identify contractual, commercial, technical, regulatory, and reputational risks early and recommend mitigation measures.
• Support claim prevention, variation control, extension-of-time evaluation, back-charges, recoveries, and dispute resolution in coordination with Legal and Projects teams.
• Ensure procurement and contracting activities comply with applicable Indian laws, company policies, tax requirements, import-export regulation and industry standards.
• Provide regular reports to management on procurement savings, contract status, supplier risks, major claims, and cost-overrun exposures.

Qualifications

• Bachelor’s degree in Engineering—preferably Mechanical, Electrical, Civil, Instrumentation, or a relevant discipline.
• MBA in Operations, Supply Chain, Finance, or equivalent qualification preferred.
• 12–18 years of progressive experience in procurement, contracts, supply chain, and commercial management.

Experience

• At least 5–7 years in a leadership role handling high‑value procurement and contracts.
• Demonstrated experience in drafting and negotiating techno-commercial contracts independently.
• Strong understanding of contract law fundamentals, including warranties, indemnity, liquidated damages, limitation of liability, termination, and dispute resolution.
• Experience with ERP‑based procurement systems such as Oracle, or equivalent.

Skills and Competencies

• Excellent contract‑drafting and redlining skills along with Strong technical comprehension of specifications, drawings, standards, testing, and acceptance requirements.
• Advanced commercial negotiation and stakeholder‑management ability.
• Analytical skills for cost benchmarking,
• Sound knowledge of procurement best practices, contract lifecycle management, and supplier relationship management.
• High integrity, attention to detail, and ability to challenge non‑compliant or commercially adverse terms..
• Proficiency in MS Excel, PowerPoint, ERP systems, and contract‑management tools.