Deputy General Manager - Techno Commercial

Adani Airport Holdings Ltd; Ahmedabad District; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Adani Airport Holdings Ltd. seeks an experienced procurement leader to drive strategic sourcing for Capex, Opex, and bulk materials across airport projects. You will review PRs, coordinate vendor selection, and manage RFx processes.

You will also draft contracts, set up records in the ERP system, and lead negotiations while ensuring compliance with DoA and risk management practices. The role requires extensive experience in procurement for large infrastructure programs.

Qualifications

• 15+ years of experience in procurement and supply chain.
• Experience with capital projects and large infra procurements.
• Proficient in SAP/Ariba and e-procurement tools.
• Strong contracting, risk and DoA knowledge.

Responsibilities

• Lead strategic sourcing for Capex, Opex, bulk materials and services.
• Review PRs and assist vendor selection and information gathering.
• Prepare RFx documents; manage pre-bid meetings and bid evaluations.
• Set up and manage contracts in ERP; maintain contract records.

Skills

Strategic sourcing

Contract negotiation

Vendor management

Data analytics

Procurement excellence

Cross-functional collaboration

Education

Bachelor's degree in Engineering

Civil Engineering preferred

Tools

SAP

Ariba

ERP systems

MS Excel

Job description

Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for BU
• Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific) as per plan

Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI) document for bidder evaluation
• Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
• Preparation of the Request for Proposal (RFP) document
• Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations/e-auctions with shortlisted bidders
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA

Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
• Maintain the contract document for future reference as per defined document management policy
• Send the contract to vendor and all identified stakeholders
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

• Based on approved NFA, prepare, review and issue rate contracts
• Prepare PO / SO for procurement under valid rate contract
• Prepare master outline agreement (OA) in ERP system based on rate contract

Post Order Management

• Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
• Process for Change Order/ Amendments in the order including quantity/ Rate variation, Extra items etc.
• Execute contingency plans in case of immediate business requirements

Commercial Due Diligence for M&A or any new business opportunity

• Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets
• Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)
• Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities

Supplier/ Vendor Identification and Onboarding

• Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of documents
• Coordinate with Quality/Engg /User team for vendor assessment if required
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business

Data Analytics

• Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
• Contribute to action planning and implementation based on data analytics performed for assigned categories
• Identify and seek opportunities to improve efficiency and value by analysing data
• Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability
• Contribute to the preparation of risk mitigation plan and update of the category risk register

Education

Bachelor's degree in engineering in any discipline (preferred Civil Engg)

General Experience

More than 15 years of experience in procurement, supply chain management and related area.

Technical Experience

• Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering
• Experience in working with e- procurement systems and tools (SAP, Ariba, and other financial reporting tools, contract management tool, reverse auctions, etc.)
• Demonstrate methodical and precise approach towards commercial and contractual execution
• Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management