Head Human Resource

Vspm Academy Of Higher Education; Nagpur District; Sur place; INR 600 000 - 1 200 000; Plein temps

Résumé du poste

Vspm Academy Of Higher Education in Nagpur invites an experienced HR professional to lead recruitment, onboarding, payroll, and compliance across the institution. You will collaborate with department heads, manage HRMS data, and oversee policy implementation.

The role requires 5–7 years in HR, preferably in healthcare settings, with strong communication, leadership, and problem-solving skills. You will drive employee engagement and ensure statutory compliance while supporting organizational

Qualifications

• MBA/PGDM in HR or equivalent.
• 5–7 years HR experience, preferably in hospitals/healthcare.
• Strong knowledge of recruitment, employee relations, HR policies, payroll, and statutory compliance.
• Excellent leadership and communication skills.
• Proficient with MS Office and HRMS.

Responsabilités

• Coordinate with department heads to identify manpower requirements and prepare manpower requisitions.
• Source candidates through job portals, consultants, employee referrals, campus drives, and internal postings.
• Screen resumes, schedule and coordinate interviews, and conduct preliminary HR rounds.
• Conduct reference and background verification checks.
• Prepare and release offer letters/appointment letters; manage salary negotiation within approved bands.
• Maintain recruitment trackers (source-wise, position-wise, TAT-wise).
• Plan and conduct structured induction/orientation programs for new joiners.
• Coordinate documentation, ID card issuance, workstation/asset allocation, and system access.
• Introduce new employees to company policies, culture, org structure, and reporting managers.
• Collect induction feedback and ensure smooth onboarding within the probation period.
• Track completion of joining formalities and statutory documentation (PF, ESIC, etc.).
• Maintain and update employee master data for payroll processing.
• Coordinate monthly attendance, leave, and overtime data with payroll team/vendor.
• Ensure timely and accurate salary processing, including new joiner and F&F settlements.
• Administer statutory compliances - PF, ESIC, Bonus, Gratuity, PT, LWF as applicable.
• Handle salary revision, increment, and promotion letter processing.
• Address employee queries related to salary, deductions, and reimbursements.
• Conduct Training Need Identification (TNI) in coordination with department heads.
• Prepare and execute the annual training calendar (technical, behavioural, compliance).
• Coordinate with internal/external trainers and manage logistics for training sessions.
• Maintain training records, attendance, and effectiveness evaluation (feedback/post-training assessment).
• Track individual and department-wise training man-hours.
• Design and implement employee engagement and recognition programs (Employee of the Month, long-service awards, etc.).
• Support performance appraisal cycles and coordinate reward/incentive administration.
• Organize celebrations
• Gather employee feedback through surveys and suggest corrective action plans.
• Draft and circulate formal HR communications - circulars, policy updates, notices, memos.
• Facilitate informal communication channels - suggestion boxes, open house, skip-level meetings.
• Act as a communication bridge between management and employees.
• Ensure compliance with statutory welfare requirements (canteen, restrooms, first aid, safety norms) as per Factories/Shops & Establishment Act.
• Coordinate welfare initiatives - medical check-ups, insurance (GMC/GPA)
• Address employee grievances related to working conditions and elevate/resolve in coordination with management.
• Conduct periodic workplace inspections and liaise with safety/admin teams.
• Support succession planning and career development frameworks in coordination with HR Manager.
• Facilitate skill mapping, job rotation, and internal mobility processes.
• Assist in implementing organizational change initiatives, restructuring, and culture-building programs.
• Coordinate performance management system (PMS) administration - goal setting, mid-year review, annual appraisal.

Connaissances

Recruitment

Payroll knowledge

Employee relations

Leadership

Communication skills

Formation

MBA/PGDM in HR

Master's degree in HR

Outils

MS Office

HRMS

Description du poste

Role & responsibilities

A. Recruitment and Selection

• Coordinate with department heads to identify manpower requirements and prepare manpower requisitions.
• Source candidates through job portals, consultants, employee referrals, campus drives, and internal postings.
• Screen resumes, schedule and coordinate interviews, and conduct preliminary HR rounds.
• Conduct reference and background verification checks.
• Prepare and release offer letters/appointment letters; manage salary negotiation within approved bands.
• Maintain recruitment trackers (source-wise, position-wise, TAT-wise).

B. Induction

• Plan and conduct structured induction/orientation programs for new joiners.
• Coordinate documentation, ID card issuance, workstation/asset allocation, and system access.
• Introduce new employees to company policies, culture, org structure, and reporting managers.
• Collect induction feedback and ensure smooth onboarding within the probation period.
• Track completion of joining formalities and statutory documentation (PF, ESIC, etc.).

C. Wage and Salary Administration

• Maintain and update employee master data for payroll processing.
• Coordinate monthly attendance, leave, and overtime data with payroll team/vendor.
• Ensure timely and accurate salary processing, including new joiner and F&F settlements.
• Administer statutory compliances - PF, ESIC, Bonus, Gratuity, PT, LWF as applicable.
• Handle salary revision, increment, and promotion letter processing.
• Address employee queries related to salary, deductions, and reimbursements.

D. Training and Development

• Conduct Training Need Identification (TNI) in coordination with department heads.
• Prepare and execute the annual training calendar (technical, behavioural, compliance).
• Coordinate with internal/external trainers and manage logistics for training sessions.
• Maintain training records, attendance, and effectiveness evaluation (feedback/post-training assessment).
• Track individual and department-wise training man-hours.

E. Employee Engagement

• Design and implement employee engagement and recognition programs (Employee of the Month, long-service awards, etc.).
• Support performance appraisal cycles and coordinate reward/incentive administration.
• Organize celebrations
• Gather employee feedback through surveys and suggest corrective action plans.
• Draft and circulate formal HR communications - circulars, policy updates, notices, memos.
• Facilitate informal communication channels - suggestion boxes, open house, skip-level meetings.
• Act as a communication bridge between management and employees.

F. Working Conditions and Employee Welfare

• Ensure compliance with statutory welfare requirements (canteen, restrooms, first aid, safety norms) as per Factories/Shops & Establishment Act.
• Coordinate welfare initiatives - medical check-ups, insurance (GMC/GPA)
• Address employee grievances related to working conditions and elevate/resolve in coordination with management.
• Conduct periodic workplace inspections and liaise with safety/admin teams.

G. Employee Development in Relation to Organizational Development

• Support succession planning and career development frameworks in coordination with HR Manager.
• Facilitate skill mapping, job rotation, and internal mobility processes.
• Assist in implementing organizational change initiatives, restructuring, and culture-building programs.
• Coordinate performance management system (PMS) administration - goal setting, mid-year review, annual appraisal.

H. Implementation of Policies and Processes

• Administer retirement/superannuation process as per company policy and statutory norms.
• Designing and implementing all relevant policies and processes as approved by Management.
• Maintain records of employees nearing retirement and initiate timely communication.
• Coordinate full and final settlement, gratuity, PF withdrawal, and relieving formalities for retiring employees.
• Organize farewell/recognition for retiring employees.

I. Statutory and other Compliance

• Preparing calendar of all applicable compliance under various statutes as well as Accreditation bodies such as NABH.
• Ensuring their compliance through policies and processes.
• Closure of NCs received in audits / inspections.

J. Management Information Systems (HR-MIS)

• Maintain and update HR databases (HRIS/HRMS) - employee master, attendance, leave, headcount.
• Prepare periodic MIS reports - attrition, headcount, recruitment status, training MIS, absenteeism, cost per hire.
• Generate dashboards/reports for management review (weekly/monthly/quarterly).
• Ensure data accuracy, confidentiality, and timely submission of statutory/internal reports.
• Support audits (internal/external) with accurate HR data and documentation.

Preferred candidate profile

• MBA/PGDM in HR / Master's degree in Human Resources or equivalent.
• 5-7 years of HR experience, preferably in hospitals/healthcare organizations.
• Strong knowledge of recruitment, employee relations, HR policies, payroll, and statutory compliance.
• Excellent leadership, communication, interpersonal, and problem-solving skills.
• Strong knowledge of HRMS and MS Office.