GeM Tender Manager

SW Cybernetics; Dadri; On-site; INR 500,000 - 1,000,000; Full time

Job summary

SW Cybernetics is seeking a GEM Government Tender Specialist to manage the company's activities on the Government e-Marketplace (GeM) portal. The role includes responsibilities such as managing tender submissions, ensuring compliance, tracking status, and managing contracts.

The ideal candidate will possess strong analytic abilities and in-depth knowledge of government procurement regulations. The position offers an opportunity to work with various internal and external stakeholders in a dynamic environment.

Qualifications

• In-depth knowledge of the GeM portal and government tender procedures.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in relevant software and applications.
• Understanding of procurement processes and regulations.

Responsibilities

• Manage registration and compliance on the GeM portal.
• Identify and analyze relevant tenders, ensuring eligibility.
• Prepare bid documents and ensure timely submissions.
• Manage financial bids, including calculations and documentation.
• Track tender statuses and manage correspondence.
• Oversee contract management for compliance with terms.
• Coordinate with internal departments and external partners.
• Maintain vendor relationships and evaluate performance.
• Document activities and prepare compliance reports.

Skills

Knowledge of GeM portal

Organizational skills

Communication skills

Analytical skills

Teamwork

Software proficiency

Understanding of procurement

Job description

A GEM Government Tender Specialist description typically involves managing the company's participation in the Government e‑Marketplace (GeM) portal, including registering, submitting bids, and managing the process from tender notification to contract execution. The role requires in-depth knowledge of the GeM portal, tender procedures, and government procurement regulations.

Key Responsibilities

• GeM Portal Management: Registering the company on the GeM portal, updating profiles, and ensuring compliance with GeM regulations
• Tender Identification and Analysis: Identifying relevant tenders, understanding eligibility criteria, and preparing summaries for internal review
• Bid Preparation and Submission: Preparing bid documents (technical, financial, and general), scanning and uploading documents, and submitting bids on time
• Financial Bid Management: Calculating BOQ (Bill of Quantities), managing EMD (Earnest Money Deposit) and PBG (Performance Bank Guarantee), and arranging necessary documentation
• Tender Tracking and Follow‑up: Tracking the status of submitted tenders, following up with clients and partners, and managing communication
• Contract Management: Managing the post‑bid/pre‑award process, verifying LOA/LOI/detailed orders, and ensuring compliance with contractual terms
• Communication and Coordination: Coordinating with internal departments (accounts, technical), external partners, and relevant government officials
• Vendor Management: Maintaining relationships with key vendors, evaluating performance, and resolving issues
• Documentation and Reporting: Maintaining records of all tender activities, preparing reports, and ensuring compliance with legal and regulatory requirements

Required Skills

• In-depth knowledge of the GeM portal and government tender procedures
• Strong organizational and analytical skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in relevant software and applications
• Understanding of procurement processes and regulations