Front Office Receptionist

Pragathi Projects; Bengaluru; On-site; INR 300,000 - 600,000; Full time

Benefits offered by this job

Growth opportunities

Professional environment

Design & Build firm

Competitive salary and benefits

Job summary

Pragathi Projects in Bengaluru, Karnataka is seeking a Front Office Executive to manage reception and administrative functions. The ideal candidate will be well-presented, customer-oriented, with excellent communication and strong organizational skills.

Responsibilities include welcoming visitors, handling calls, coordinating meetings, visitor management, courier handling, maintaining records, preparing basic documents, and supporting HR/Accounts with administrative tasks; Kannada/Hindi

Qualifications

• Graduate in any discipline.
• Excellent verbal and written communication skills in English.
• Knowledge of Kannada and Hindi will be an added advantage.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Pleasant personality with professional grooming and etiquette.
• Strong organizational and multitasking skills.
• Positive attitude with a customer-service mindset.

Responsibilities

• Welcome and assist clients, consultants, vendors, and visitors in a courteous and professional manner.
• Handle incoming and outgoing telephone calls professionally.
• Manage reception activities and maintain a positive first impression of the organization.
• Schedule meetings, appointments, and conference room bookings.
• Coordinate with internal departments to ensure smooth visitor management.
• Receive, record, and distribute courier packages, documents, and mail.
• Maintain visitor registers and office records.
• Assist in preparing correspondence, reports, presentations, and other office documentation.
• Support management with administrative and coordination tasks.
• Maintain office supplies and coordinate procurement when required.
• Ensure the reception and common areas remain neat, organized, and presentable at all times.
• Coordinate travel bookings, accommodation, and meeting arrangements when required.
• Assist the HR and Accounts departments with basic administrative support.

Skills

Communication skills (English)

Kannada and Hindi knowledge

Organizational & multitasking

Customer-service mindset

Professional grooming & etiquette

Confidentiality & professionalism

Education

Graduate in any discipline

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Role & responsibilitiePosion Overview

We are seeking a smart, well-presented, confident, and customer-oriented Front Office Executive to manage our reception and administrative functions. The ideal candidate should possess excellent communication skills, a pleasant personality, and strong organizational abilities.

Key Responsibilities

• Welcome and assist clients, consultants, vendors, and visitors in a courteous and professional manner.
• Handle incoming and outgoing telephone calls professionally.
• Manage recepon acvies and maintain a posive first impression of the organizaon.
• Schedule meengs, appointments, and conference room bookings.
• Coordinate with internal departments to ensure smooth visitor management.
• Receive, record, and distribute courier packages, documents, and mail.
• Maintain visitor registers and office records.
• Assist in preparing correspondence, reports, presentaons, and other office documentaon.
• Support management with administrave and coordinaon tasks.
• Maintain office supplies and coordinate procurement when required.
• Ensure the recepon and common areas remain neat, organized, and presentable at all mes.
• Coordinate travel bookings, accommodaon, and meeng arrangements when required.
• Assist the HR and Accounts departments with basic administrave support.

Requirements

• Graduate in any discipline.
• 25 years of experience in Front Office, Recepon, or Administrave roles.
• Excellent verbal and wrien communicaon skills in English.
• Knowledge of Kannada and Hindi will be an added advantage.
• Good working knowledge of Microso Office (Word, Excel, Outlook, and PowerPoint).
• Pleasant personality with professional grooming and equee.
• Strong organizaonal and multasking skills.
• Posive atude with a customer-service mindset.
• Ability to maintain confidenality and professionalism.
• Immediate joiners preferred.
• Experience in the construction, architecture, interior design, or real estate industry will be an added advantage.

Preferred Qualities

• Smart, confident, and proacve.
• Strong interpersonal and communicaon skills.
• Ability to work independently with minimal supervision.
• Excellent me management and coordinaon abilies.
• Quick learner with aenon to detail.

What We Offer

• Professional and growth-oriented work environment.
• Opportunity to work with a reputed Design & Build organizaon.
• Career growth based on performance.
• Compeve salary and benefits.

Preferred candidate profile