Front Office Executive - Walkin Interview ( Female Candidate Only )

Gebbs Healthcare Solutions; Mumbai; On-site; INR 167,000 - 279,000; Full time

Job summary

GeBBS Healthcare Solutions in Mumbai invites applications for a Front Office Executive at its Sakinaka office. The role requires a presentable, client‑facing individual with excellent communication, multitasking and organizational skills, able to be the friendly first point of contact.

Duties include handling monthly invoices, courier records, inventory tracking for housekeeping and stationery, printing ID cards, and assisting in PR and admin tasks for senior management.

Qualifications

• Graduate with a minimum of 2 years’ proven experience in a similar role.
• Good understanding of office administration and customer service.
• Excellent organizational and multi-tasking abilities.
• Strong written and verbal communication skills.
• Proficient in MS Office; Excel and PowerPoint skills are essential.

Responsibilities

• Process monthly invoices and coordinate with Finance for payment.
• Maintain records/invoices for couriers from handling to checking invoices.
• Track housekeeping and stationery inventory and order monthly as required.
• Print ID cards in-house from HR database.
• Assist in purchasing by creating GRNs and updating registers.
• Monitor daily housekeeping activities and attendance for guards.
• Ensure housekeeping checklist and caf timelines are met.
• Manage online meeting room bookings and answer calls professionally.
• Draft official correspondences and assist senior management as needed.
• Update internal extension lists and important contact numbers.

Skills

Office administration

Customer service

MS Office

Written and verbal communication

People management

Multi-tasking

Education

Graduate

Job description

GeBBS Healthcare Solutions is Hiring!

Designation: Front Office Executive
Location: Sakinaka, Andheri, Mumbai
Office Timings: 10:00 AM – 7:00 PM / 11:00 AM – 8:00 PM

Walk-in Interviews

Dates: 12th November to 20th November 2026
Days to come for Interview : Monday to Friday (Saturday & Sunday are weekly offs hence please do not come)
Time: 11:30 AM to 5:30 PM

Interview Venue:

GeBBS Healthcare Solutions,
Level 5, Tower 1, Phase II,
Raiaskaran Techpark, Andheri Kurla Road,
Sakinaka, Mumbai – 400072.

Contact Number : Landline No - 022- 45116449 / 022- 45116400

Job Purpose

The front desk executive’s central goal is to provide our clients with outstanding customer service and support. As the ‘face’ of GeBBS, the successful candidate will be presentable and friendly, with outstanding people skills.
The candidate should have a talent for multi-tasking, with excellent communication and organizational skills.

Goals & Objective

The front desk executive while being the first point of contact for guests, will also be responsible for a broad range of administrative and database support for the Head of Admin and other project teams.

Reporting Relationship

Manager/Sr. Manager – Admin

Duties & Responsibilities

Financial Management

• Processing monthly invoices and forwarding the same to Finance for payment.
• Maintaining record/invoices of incoming and outgoing couriers from its handling to the checking of invoices.
• Tracking the consumption/inventory of Housekeeping and Stationary material and ordering monthly as and when required.
• Printing the ID cards in-house basis the database received from HR
• Assisting in purchase process by making GRN's and updating all registers.

Process Management

• Monitoring daily housekeeping activities.
• Maintaining attendance record of housekeeping & security guards per their shift.
• Ensuring the housekeeping checklist is updated.
• Ensuring that the caf adheres to timelines & food tasting.
• Ensuring strict adherence to online meeting room bookings.
• Attending phone calls in a professional and courteous manner. Transferring calls as needed.
• Drafting official correspondences as and when required.
• Performing secretarial duties for Senior Management as and when required.
• Updating list of internal extension and important contact numbers from time to time

People Management

• Attending to visitors in a professional and courteous manner. Notifying the employee concerned on client waiting, if appropriate and directing the visitor to him/her.
• Coordinating for client and other VIP visits.

Key Technical Skills & Knowledge

• Graduate
• A minimum of 2 years’ proven experience in a similar role.
• Good understanding of office administration, team player and customer service skills.
• Effective people management skills
• Good written and verbal communication skills.
• Excellent organizational and multi-tasking abilities.
• Strong knowledge of MS Office programs while excel/ppt making is essential.