Front Office Executive / Receptionist

Sandoz; Thane; Sur place; INR 300 000 - 500 000; Plein temps

Résumé du poste

Sandoz is seeking a Front Office Executive / Receptionist at Kalwe, Digha. The role sits in Administration and requires 2-4 years of experience with a graduate qualification. You will manage the reception, coordinate inquiries, process IDs for new joiners, and handle courier logistics.

You will also support attendance systems and administrative records in a busy office. The position emphasizes professional communication, visitor handling, and efficient office operations, with responsibilities

Qualifications

• Graduate in any discipline.
• 2-4 years of experience in front desk/reception or admin support preferred.
• Good communication and professional appearance essential.

Responsabilités

• Manage the reception desk and greet visitors and employees professionally.
• Answer, screen, and route calls; provide information via phone, email and in person.
• Prepare and issue ID cards for new joiners and maintain front office records.
• Receive, sort, track, and file inbound/outbound couriers; maintain related records.
• Coordinate conference room readiness and arrange refreshments as needed.
• Maintain inventory of stationery and administrative supplies.
• Prepare non-hazardous waste disposal notes and related documentation.
• Coordinate approvals and obtain signatures on documents.
• Process courier invoices and assist Accounts with payments.
• Manage Biometric and Time Track attendance systems; support general admin tasks.

Connaissances

Reception & Front Desk

Communication skills

Documentation

Formation

Graduate in any discipline

Outils

Biometric Attendance System

Description du poste

Job Title

Front Office Executive / Receptionist

Department

Administration

Location

Kalwe, Digha

Experience

2 - 4 Years

Qualification

Graduate in any discipline

Job Purpose

The Front Office Executive is responsible for managing the reception area, providing a professional first point of contact for visitors and employees, handling administrative support activities, maintaining records, coordinating courier and documentation processes, and ensuring smooth day-to-day front office operations.

Key Responsibilities

1. Manage the reception desk, welcome visitors, and ensure a professional first impression for all guests and employees.
2. Answer, screen, and direct incoming calls and provide accurate information via phone, email, and in person.
3. Prepare and issue ID cards for new joiners and maintain front office records and documentation.
4. Receive, sort, distribute, and track inward and outward courier shipments while maintaining related records.
5. Coordinate conference room readiness by reviewing meeting schedules and arranging refreshments as required.
6. Maintain inventory and stock levels of stationery, envelopes, housekeeping consumables, and other administrative supplies.
7. Prepare non-hazardous waste disposal notes, laundry gate passes, and support compliance-related documentation.
8. Coordinate approvals and obtain signatures from authorized personnel on administrative and business documents.
9. Process courier invoices, maintain invoice tracking records, prepare MIS reports, and coordinate with the Accounts team for timely payments.
10. Manage the Biometric Attendance System and Contractor Attendance (Time Track) System while providing general administrative and clerical support to ensure smooth office operations.