Front Office Executive

Jones Lang LaSalle (JLL); Mumbai, Navi Mumbai; On-site; INR 420,000 - 540,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a proactive front desk professional for its Navi Mumbai location. The role involves welcoming visitors, guiding them and employees, and maintaining a professional appearance and attitude at all times.

You will manage incoming and outgoing calls, distribute calls as needed, and ensure accurate visitor log records. The position emphasizes safety briefings, badge issuance, and coordinating with hosts for smooth arrivals.

Qualifications

• Graduate in any discipline with 1–5 years of front desk management/reception experience.
• Experience with continuous improvement initiatives and client reporting is valuable.
• Strong computer literacy and professional presentation are required.

Responsibilities

• Greet visitors and provide courteous front office service reflecting the client’s image.
• Notify site personnel of arrivals and coordinate with hosts for follow-up.
• Issue and manage visitor badges and access cards; track returns with stakeholders.

Skills

Front desk management

Customer service

Computer literacy

Safety compliance

Education

Graduate in any discipline

Tools

MS Office

Job description

Job Summary

In this role, you ll be in charge of one of the busiest places in the office-the front desk. Constantly on the go, you ll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression.

Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour.

You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception.

Responsibilities

• Greet visitors/clients providing a friendly, courteous front office service reflecting the corporate image of the client.
• Site personnel are notified of guest s arrival immediately and follow up calls made where guests are not picked up coordinating with the host/sponsor.
• Issue visitor badges/temporary card/service badge/new joiners ID access card. Follow up for the return of respective ID/access cards with respective stake holders.
• Ensure safety briefing to the client/visitor/interview candidates and provide necessary emergency/safety brochures.
• Ensure Accenture specific processes/manuals is followed
• Visitor admission is properly authorized
• Maintained visitor log book and book taxis if required
• Assisting with special needs for visitors with disabilities.
• Ensuring basic cleanliness of lobby, lifts and public area.
• Ensure the laptop details are scanned and check for Govt. ID s.
• Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix.
• Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival
• Client safety and security protocols are followed
• Daily reconciliation shredding of daily badges.
• Participate in Emergency Evacuation procedures including crisis management and business continuity.

Sound like you

A highly skilled professional

You should be a graduate in any discipline and have one to five years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If you re familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job.

A client service champ

A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staff-regardless of their level-and their demands An outstanding multitasking talent also provides a perfect complement to your skill set.

Location

On-site - Navi Mumbai, MH

Scheduled Weekly Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.