Front Office Executive

Naxnova Technologies; Mhalunge; On-site; INR 246,000 - 379,000; Full time

Job summary

Naxnova Technologies in Pune (Hinjawadi) is seeking an organized Front Office Executive to greet visitors, guide them and keep the reception area welcoming.

The role includes handling mail, calls, courier tracking, maintaining the extension list, coordinating with drivers and office staff, and supporting administration with a professional demeanor.

Five-day work week; only female candidates may apply.

Qualifications

• Graduate with 2–3 years of front desk experience.
• Excellent English written and spoken communication.
• Friendly, punctual and strong interpersonal skills.
• Proficient with MS Office and basic computer tasks.

Responsibilities

• Greet arriving visitors/clients and assist them while they wait.
• Keep waiting room/front office area clean and tidy.
• Receive, sort, and dispatch daily mail.
• Answer, screen, and forward incoming phone calls.
• Maintain complete extension list.
• Direct visitors to the appropriate person and office.
• Monitor daily inbound/outbound courier; track couriers.
• Monitor vehicle details (KM, fuel, servicing).
• Allocate shifts for support staff (driver, office boy).
• Maintain admin invoices data and processing for payment.

Skills

Front desk experience

English communication

Interpersonal skills

Punctuality

Multitasking

Education

Any Graduate

Tools

MS Office

Job description

Role & responsibilities :

• Greeting arriving Visitors/Clients, helping them navigate through an office, and supplying them with refreshments as they wait.
• Keeping waiting room & front office area clean and tidy all the time to create a welcoming environment.
• Receiving, sorting, distributing and dispatching daily mail.
• Answer, screen and forward incoming phone calls.
• Maintain complete extension list
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Monitoring daily Inward & Outward courier. Keeping track of inwards couriers and distributing to the respective person.
• Monitoring coming & outgoing vehicle details like KM used, petrol filling, servicing etc.
• Allotting shifts / duty to support staff (driver, office boy)
• Maintaining data of admin invoices & processing for payment.
• Verifying & Updating support staff expenses in the portal & processing for payment
• Handling House Keeping & Pantry Department.
• Maintaining Stationery & first-aid kit.
• Handling queries and complaints via phone, e-mail and general correspondence.
• Taking & ensuring messages are passed to the appropriate staff member in time.
• Handling the incoming & outgoing couriers and updated in register.

Preferred candidate profile

• Any Graduate with 2 to 3 years of experience in Front Desk activities
• Good communication skills in English (spoken & written)
• Positive attitude, punctuality and strong interpersonal skills.
• Proficient in MS Office, email correspondence, and basic computer operations

Only Female candidates can apply.

Job Location - Pune (Hinjawadi)

Working Days - 5 days a week