Front Office Executive

JLL; Bengaluru; On-site; INR 223,000 - 290,000; Full time

Job summary

Brookfield is seeking a Front Office Assistant to manage the building lobby, assist occupant company employees, visitors and VIPs, and ensure a neat, presentable reception area throughout the day.

You will coordinate with Technical, Housekeeping, and EHS teams to address complaints, keep displays up-to-date, and support security with visitor management while maintaining a positive rapport with occupants and visitors.

Qualifications

• Face of Brookfield lobby management and visitor handling.
• Coordinate with Technical, Housekeeping, EHS for issue rectification.
• Ensure lobby cleanliness, stock and display boards.
• Greet clients and visitors and provide directions.

Responsibilities

• Attend to queries from employees, visitors, and VIPs.
• Support occupant companies during VIP movements, client visits, audits.
• Follow up with internal teams for service issues and update status.
• Maintain SOPs for lobby function and ensure adherence.
• Coordinate events and ad-hoc management tasks.
• Maintain ISO/BEE/IGBC certifications and 5S standards.
• Ensure security by checking employee IDs/visitor passes.

Job description

Job Summary

The Front Office Assistant is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable form throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIP’s. They need to coordinate with respective vertical heads like Technical , housekeeping , EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query

Role and Responsibilities

Attend to all queries raised by employee, visitor, vendor and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them a confidence on the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBR’s and furnishing all adhoc technical data required by cluster head/ property manager time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitor to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collating reports, completion of training plans, events, prepare for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas. can assist in 5S admin department leads to conduct zone wise audits and maintain appropriate records for audit. Co-ordinate and ensure annual event Calendar are followed at the site and assist PM team with organizing monthly activities. Checking the fire alarm in the lobby and following protocols as advised Ensure no person without employee ID/visitor pass moves to tenant floor. Escalate to security manager in case the individual does not have employee ID/visitor pass Please be aware of all snags/faults in the respective tower allocated. Follow-up till closure. Communicate all issues to the concerned departments. Escalate to building manager, in case of delay. Please ensure the following area is checked on daily basis.

• Lobby, entrance portico is neat and clean
• AC working
• All lights working
• Air fragrance unit working, and lobby is felt with it
• Rest rooms near and clean
• Tissues/handwash/etc available
• No water stagnation
• Vanity counter neat and clean
• Lobby plants positioned correctly, and it is clean.
• All lift car interior is neat and clean.
• All floor lift landing.

Any revision in the roles and responsibility will be reviewed and update in every quarter