Front Desk Representative

EXCEL MARITIME & LOGISTICS PVT LTD; Chennai District; On-site; INR 250,000 - 350,000; Full time

Job summary

EXCEL MARITIME & LOGISTICS PVT LTD in Chennai (T Nagar) seeks a Front Office Administrator to manage front desk operations and provide essential administrative support. You will be the first point of contact for visitors and staff, handling calls, emails, visitor logs, and scheduling.

This role supports HR/admin tasks and coordinates with facilities for smooth daily operations. Freshers with good communication are welcome; 1–3 years’ experience is preferred.

Qualifications

• Bachelor’s degree in any discipline (preferred).
• 1–3 years of experience in front office or administrative role.
• Freshers with good communication skills may also apply.

Responsibilities

• Front Desk Management: Greet and assist visitors, maintain visitor log, issue passes, manage calls.
• Communication Handling: Answer/direct phone calls, respond to emails, handle courier/post and coordinate internal communication.
• Administrative Support: Maintain records/files, assist HR/admin documentation, schedule meetings and manage room bookings.
• Office Maintenance & Coordination: Monitor supplies, coordinate with housekeeping/maintenance, keep areas clean.
• Vendor & Facility Coordination: Coordinate with vendors, track assets, support facility activities.

Skills

Front desk management

Communication

Administrative support

Education

Bachelor’s degree

Job description

Job Title: Front Office Administrator

Department: Administration

Location: Chennai, T Nagar

Job Summary:

The Front Office Administrator is responsible for managing the reception area, handling front desk operations, providing administrative support, and ensuring smooth day-to-day office functioning. This role acts as the first point of contact for visitors and employees.

Key Responsibilities:

1. Front Desk Management

• Greet and assist visitors in a professional manner
• Maintain visitor log/register
• Issue visitor passes as per company policy
• Manage incoming and outgoing calls

2. Communication Handling

• Answer and direct phone calls
• Respond to general email inquiries
• Handle courier and postal services
• Coordinate internal communication when required

3. Administrative Support

• Maintain office records and files
• Support HR/admin in documentation
• Assist in scheduling meetings and appointments
• Maintain meeting room bookings

4. Office Maintenance & Coordination

• Monitor office supplies and raise purchase requests
• Coordinate with housekeeping and maintenance staff
• Ensure reception and common areas are clean and organized

5. Vendor & Facility Coordination

• Coordinate with vendors for office services
• Track and maintain office asset records
• Support facility-related activities

Qualifications:

• Bachelor’s degree in any discipline (preferred)
• 1–3 years of experience in front office or administrative role
• Freshers with good communication skills may also apply

Contact Details:

• Number: [phone]
• Email: [e-mail]