Front Desk Executive / Administrative Assistant

Rays TechServ; Ahmedabad; On-site; INR 240,000 - 360,000; Full time

Job summary

Rays TechServ Pvt. Ltd. is seeking a capable Front Desk Executive / Administrative Assistant to be the first point of contact for clients, visitors, and employees. The role ensures smooth office operations while maintaining a welcoming front office environment.

The ideal candidate has 1–3 years of front desk/admin experience, strong English & Hindi communication, and proficiency in MS Office. Prior IT/tech familiarity is a plus for a dynamic office setting.

Qualifications

• Bachelor's degree in any field (preferred).
• 1–3 years of front desk/reception/administrative experience.
• Excellent verbal and written communication in English & Hindi.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office and office management tools.
• Professional appearance with a customer-centric attitude and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Front Desk Management: greet and assist visitors, clients and employees.
• Call & Email handling: answer, screen, and redirect communications.
• Visitor coordination: manage check-ins, records, and badges.
• Office administration: maintain supplies, coordinate orders, keep workspace organized.
• Meeting scheduling: arrange meetings and book conference rooms.
• Mail & courier management: sort and distribute mail/packages.
• Data entry and record keeping: update office records and databases.
• HR & Admin support: assist recruitment coordination and onboarding.
• Vendor & facility coordination: liaise with service providers and maintenance.

Skills

English & Hindi communication

Organizational skills

Multitasking

Discretion handling

People/customer facing

Education

Bachelor's degree (any field)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office management tools

Job description

Front Desk Executive / Administrative Assistant

Overview

Rays TechServ is looking for a professional and dynamic Front Desk Executive / Receptionist / Administrative Assistant to be the first point of contact for clients, visitors, and employees. The ideal candidate will ensure smooth office operations while maintaining a welcoming and organized front office.

No. of Vacancies

1

Specific Skills

• Bachelor's degree in any field (preferred).
• 1-3 years of experience in a front desk, receptionist, or administrative role.
• Excellent verbal and written communication skills in English & Hindi.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management tools.
• Professional appearance, a customer-centric attitude, and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsible For

• Front Desk Management: Greet and assist visitors, clients, and employees with professionalism and warmth.
• Call & Email Handling: Answer, screen, and redirect phone calls and emails to appropriate departments.
• Visitor Coordination: Manage visitor check-ins, maintain records, and issue visitor badges.
• Office Administration: Maintain office supplies inventory, coordinate orders, and ensure a well-organized workspace.
• Meeting & Appointment Scheduling: Arrange meetings, conference room bookings, and coordinate with teams.
• Mail & Courier Management: Receive, sort, and distribute incoming and outgoing mail/packages.
• Data Entry & Record Keeping: Maintain and update office records, files, and databases as required.
• HR & Admin Support: Assist in recruitment coordination, employee onboarding, and office event planning.
• Vendor & Facility Coordination: Liaise with service providers, housekeeping staff, and maintenance teams to ensure smooth operations.

Job Nature

Full Time

Educational Requirements

• Prior experience in IT / Tech Industry (preferred but not mandatory).
• Familiarity with office equipment such as printers, scanners, and telephone systems.

Experience Requirements

1-3 Years

Job Level

Sr. Position

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