Founders Office - Senior Executive

Distacart; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Distacart in Mumbai is seeking a highly organized Senior Executive for the Founder's Office to manage calendars, coordinate cross-functional initiatives, and serve as a gatekeeper across time zones. You will build and nurture relationships with investors and investment banks, support ESOP and secondary sale activities, and craft investor-ready updates and decks.

The role requires discretion, strong written communication, and proficiency with MS PowerPoint/Excel, CRM tools, and fundraising

Qualifications

• Experience working in a founder’s office or high-stakes executive support.
• Familiarity with investor communications and fundraising workflows.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Own the founder's calendar end-to-end and manage priorities across time zones.
• Coordinate and track founder-led projects across functions and stakeholders.
• Qualify and build a pipeline of investors and investment banks aligned with fundraising stage.
• Manage relationships with investors and banks, including scheduling and data room access.
• Engage with founder communities and networks to support deal flow.
• Oversee ESOP and secondary sale processes, with documentation and vesting tracking.
• Prepare investor updates, board decks, and external presentations in a polished format.
• Serve as gatekeeper and first point of contact for external requests.

Skills

PowerPoint & Excel

Business writing

Cap tables & fundraising basics

CRM / Notion / Airtable

Discretion with confidential info

Tools

Carta

Qapita

Perplexity

ChatGPT

Claude

Otter.ai

Fireflies

Fathom

Gamma

Beautiful.ai

Job description

Position: Founder's Office - Senior Executive

Location: Mumbai (Andheri)

Key Responsibilities:

• Own the founder's calendar end-to-end, including prioritizing schedules, protecting focus time, and resolving conflicts across time zones.
• Coordinate and track founder-led projects across functions, following up with stakeholders and proactively flagging delays.
• Scout, qualify, and build a pipeline of relevant investors and investment banks aligned with Distacart's fundraising stage and sector.
• Manage and nurture relationships with existing and prospective investors and investment banks, including scheduling, follow-ups, data room access, and relationship tracking.
• Build and maintain relationships within founder communities, industry forums, and curated networks to create visibility and support deal flow.
• Manage ESOP and secondary share sale processes, including documentation, vesting schedule tracking, employee communication, and coordination with Finance and Legal teams.
• Prepare investor updates, board decks, and presentations for external stakeholders in a polished and source-verified format.
• Act as a gatekeeper and first point of contact for external requests directed to the Founder's Office.

Must-Have Skills & Tools

• Advanced proficiency in MS PowerPoint and Excel, with the ability to create board-level and investor-quality presentations.
• Strong business writing skills for investor updates, briefing notes, and professional follow-up communication.
• Working knowledge of cap tables, ESOP mechanics, and basic fundraising processes, including data rooms, term sheets, and due diligence.
• Strong CRM or contact-management discipline using tools such as structured spreadsheets, Notion, Airtable, or similar platforms.
• High level of discretion while handling confidential and sensitive information.

AI Tools & Modern Skill Sets

• Familiarity with AI research assistants such as Perplexity, ChatGPT, and Claude for investor, company, and market research.
• Experience with AI meeting assistants such as Otter.ai, Fireflies, or Fathom for transcription and follow-up tracking.
• Familiarity with AI-assisted deck and document generation tools such as Gamma and Beautiful.ai.
• Exposure to cap table and equity management platforms such as Carta or Qapita.
• Comfortable using AI writing tools to improve efficiency while maintaining a polished and professional communication style.

Good to Have

• Prior experience in a Founder's Office, Investment Banking, VC/PE, Startup Business Development, or Strategy role.
• Familiarity with the Indian startup and investor ecosystem.
• Exposure to cross-border commerce, D2C, or FMCG businesses.

Who We Are Looking For

We are looking for someone who is highly organized, proactive, discreet, and comfortable working in a fast-paced environment with shifting priorities. The ideal candidate should have strong follow-up skills, excellent written and verbal communication, and the ability to engage confidently with senior internal and external stakeholders.

Success Metrics First 6 Months

• Founder calendar managed efficiently with minimal coordination-related double bookings or rescheduling.
• A qualified investor and investment banking pipeline built and actively maintained.
• At least one investor update cycle and one board-ready deck independently delivered end-to-end.
• ESOP and secondary sale process documentation organized and maintained in an audit-ready manner.
• A founder project tracker successfully adopted and kept updated across active initiatives.