Founders Office Associate

Mojo Web Technology; India; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Freedom to choose your own schedule

Work from anywhere

Project-wise bonuses

Job summary

Mojo Web Technology in India is looking for a highly organized Founder’s Office Associate to assist the Founder & CEO. This role involves managing operations, client communication, and ensuring effective coordination across various initiatives.

The ideal candidate should have at least 5 years of relevant experience, excellent English communication skills, and the ability to work independently in a dynamic environment. Expect a fast-paced culture with significant responsibilities.

Qualifications

• Minimum 5 years of experience in operations, executive assistance, or project coordination.
• Excellent written and verbal English skills.
• Ability to manage multiple priorities independently.

Responsibilities

• Track priorities and action items across the business.
• Follow up on tasks, commitments, and deliverables.
• Create and send invoices via the company portal.

Skills

Experience in Founder’s Office

Excellent communication skills

Strong organizational skills

Project management tools experience

Experience in startups or SaaS

Tools

Trello

Asana

ClickUp

Job description

We are looking for a highly organized, proactive, and reliable Founder’s Office Associate to work directly with the Founder & CEO. This role serves as the operational backbone of the founder’s day‑to‑day activities, ensuring coordination, communication, follow‑ups, documentation, and client interactions are executed efficiently. You will help manage execution across clients, meetings, proposals, invoices, internal coordination, and ongoing business initiatives, enabling the founder to focus on growth, sales, and product strategy. This is a high‑trust, high‑ownership position where your ability to drive execution and maintain accountability will have a direct impact on business success.

Key Responsibilities

• Track priorities, action items, and ongoing initiatives across the business, ensuring visibility and accountability.
• Proactively follow up on pending tasks, commitments, and deliverables across teams and stakeholders.
• Maintain visibility across projects and surface critical items requiring the founder’s attention.
• Continuously improve how work is organized, tracked, and executed across the company.
• Share project updates with clients in a clear, professional, and timely manner.
• Follow up with clients on pending requirements, approvals, decisions, quotations, contracts, invoices, and payments.
• Coordinate meetings and schedules across multiple time zones while ensuring smooth communication.
• Maintain accurate and organized client communication records and documentation.
• Route client requests to the appropriate team members and ensure proper resolution and follow‑through.
• Attend client and internal meetings as required and represent the company professionally.
• Take detailed, structured meeting notes and maintain organized records of discussions and decisions.
• Create, assign, and track action items to completion, ensuring accountability across stakeholders.
• Generate proposals using existing templates and AI‑assisted workflows while maintaining quality standards.
• Review, verify, and validate all proposals before they are shared with clients.
• Create and send invoices through the company portal and maintain accurate sales and proposal tracking records.
• Coordinate with project owners and the Technical Product Manager to gather project status and delivery updates.
• Coordinate with HR regarding hiring progress, interview scheduling, and recruitment activities.
• Coordinate with content and marketing teams whenever founder input, approvals, or decisions are required.
• Track key deliverables, milestones, and deadlines while ensuring information flows efficiently across teams.

Skills & Experience

• Minimum 5 years of experience in Founder’s Office, Operations, Executive Assistance, Account Management, Project Coordination, or a similar role.
• Excellent written and verbal English communication skills with the ability to interact confidently with clients and stakeholders.
• Strong organizational, follow‑up, time management, and attention‑to‑detail capabilities.
• Ability to manage multiple priorities simultaneously while working independently with minimal supervision.
• Professional, dependable, proactive, and highly accountable with a strong ownership mindset.
• Comfortable communicating directly with clients, senior stakeholders, and cross‑functional teams.
• Experience working within startups, agencies, SaaS companies, or fast‑paced remote environments is preferred.
• Hands‑on experience with project management and collaboration tools such as Trello, Linear, ClickUp, Asana, or similar platforms.
• Familiarity with Upwork, remote teams, and distributed work environments is preferred.
• Experience using AI tools such as ChatGPT, Claude, Gemini, or similar platforms, with the ability to review, refine, and validate AI‑generated content.
• Strong problem‑solving skills, sound judgment, and the ability to drive execution without constant direction.

Benefits

• Freedom to choose your own schedule and time zone.
• Work from Anywhere: Choose between an office, remote work from home, or any coworking space.
• Project‑wise bonus for completing projects with incentives.
• Work‑life balance: Normal expectation of 40 hours a week.
• Work culture: Fast‑paced work, small company culture, work that matters most.
• Freedom to choose your own week off.