Fleet Operations Officer

Anglo-Eastern; Navi Mumbai; On-site; INR 250,000 - 400,000; Full time

Job summary

Anglo-Eastern is seeking a proactive Operations and Administrative Support professional to assist the Fleet Management team in the day-to-day vessel activities and documentation from Navi Mumbai. The role emphasizes voyage monitoring, communications with vessels, data upkeep across systems, inspections coordination, and timely invoicing.

A university degree in shipping or related field is preferred, with English proficiency and strong MS Office skills.

Qualifications

• University graduate or equivalent tertiary qualification.
• Background in shipping studies or relevant ship manager experience is advantageous.

Responsibilities

• Monitor voyages and vessel stoppages; track FSMC requirements.
• Prepare and distribute notices, guidance, and port/cargo safety communications to vessels.
• Update and maintain data in operational systems; prepare periodic reports for owners and internal use.
• Coordinate inspections and surveys (SIRE, RightShip; cargo and insurance-related) and manage certificates.
• Ensure timely invoicing and follow-up on owner costs recovery.

Skills

English fluency

MS Office

Time management

Organization

Education

University degree

Tools

MS Office

Job description

To provide comprehensive operational and administrative support to the Fleet Management team, ensuring the seamless execution of day-to-day vessel activities.

Requirements

ROLES ACCOUNTABILITIES

• Voyage monitoring and follow-up. Monitor and keep track on vessel's stoppages, and breach notification, etc., and follow-up on FSMC requirements
• Preparation of guidance and routine communications with vessels. Prepare and distribute essential notices and guidance to the vessel, conveying port and cargo safety operations, including port cautionary notices, cargo precautionary notices, and general operational guidance
• System and data management. Update and maintain data in various operational systems, ensuring accurate entries and records, and to prepare periodic reports for shipowners and internal business usage
• Inspections and surveys. Coordinate various inspections and surveys, including SIRE and RightShip inspections, cargo and insurance-related surveys, canine stowaway searches, PMSC arrangement, and maintain up-to-date documentation and recordsCertificates and documentation. Obtain and manage application / renewal of necessary trading and insurance certificates, coordinate with branch offices to furnish with required information to facilitate the application / renewal
• Payment and invoice issuance. Ensure invoices are cleared in a timely manner, and follow-up on invoice issuance for Owners on costs recovery

KEY SKILLS AND CAPABILITIES

Technical Skills

• Fluent in spoken and written English
• Sound PC knowledge, especially with MS Office
• Dynamic & able to work under pressure with excellent time management skills
• Good organization and coordination skills with due attention to detail

Professional skills

PROFESSIONAL EXPERIENCE AND EDUCATION

• University graduate or equivalent tertiary qualifications
• Background in shipping studies or relevant experience with ship manager or knowledge will be an advantage

Benefits

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions. Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Why join Anglo-Eastern?

• Join a globally respected company with a strong maritime heritage of over 50 years
• Work in an environment anchored in integrity, trust, and long-term relationships
• Access continuous learning and structured career development across a truly global network
• Be part of a team committed to delivering excellence and shaping a better maritime future