Senior Assistant

Anglo-Eastern Ship Management; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Anglo-Eastern Ship Management is seeking a procurement professional to coordinate provisioning for an assigned fleet segment. You will ensure timely procurement, economical sourcing, vendor coordination, and maintain service quality standards while handling order processing and operational records.

Ideal candidates have 4–5 years in shore-based catering management, procurement or victualling, with strong vendor management and advanced MS Excel skills.

Qualifications

• Graduate, preferably in Hotel Management or Hospitality Management.
• 4-5 years of experience in shore-based catering management, procurement, supply chain or victualling operations.
• Vendor management, procurement processes, commercial negotiations and advanced MS Excel proficiency.

Responsibilities

• Coordinate vessel provisioning activities for an assigned fleet segment to ensure timely procurement and uninterrupted supply of provisions.
• Process vessel provision requisitions within agreed timelines and maintain operational records.
• Coordinate with vessels, vendors and agents for supply arrangements and order execution.
• Obtain, analyse and compare quotations to ensure commercial competitiveness.
• Negotiate pricing and service terms while maintaining quality standards.
• Monitor RFQs, purchase orders, confirmations and supply status until completion.
• Ensure compliance with procurement procedures and minimum supply lead times.
• Maintain procurement records and correspondence for audit purposes.
• Coordinate resolution of supply discrepancies, complaints and service issues.
• Support invoice processing and timely resolution of invoice-related queries.

Tools

MS Excel

Job description

Responsible for coordinating vessel provisioning activities for an assigned fleet segment, ensuring timely procurement, economical sourcing, vendor coordination, order processing and uninterrupted supply of provisions while maintaining operational records and service quality standards.

ROLES ACCOUNTABILITIES:

1. Process vessel provision requisitions within agreed timelines.

2. Coordinate with vessels, vendors and agents for supply arrangements and order execution.

3. Obtain, analyse and compare quotations to ensure commercial competitiveness.

4. Negotiate pricing and service terms while maintaining approved quality standards.

5. Monitor RFQs, purchase orders, confirmations and supply status until completion.

6. Ensure compliance with procurement procedures and minimum supply lead times.

7. Maintain and update DAS, vessel trading patterns and operational databases.

8. Maintain procurement records and correspondence for audit and operational purposes.

9. Coordinate resolution of supply discrepancies, complaints and service issues.

10. Support invoice processing and timely resolution of invoice-related queries.

KEY SKILLS AND CAPABILITIES:

Technical Skills

• Procurement & Supply Coordination
• RFQ & Cost Analysis
• Purchase Order Management
• MS Excel & Data Management
• Invoice Tracking & Reporting

Professional Skills

• Communication
• Negotiation
• Analytical Thinking
• Attention to Detail
• Time Management
• Problem Solving

PROFESSIONAL EXPERIENCE AND EDUCATION:

Education: Graduate, preferably in Hotel Management or Hospitality Management.

Experience: 4-5 years of experience in shore-based catering management, procurement, supply chain or victualling operations.

Business Knowledge: Vendor management, procurement processes, commercial negotiations and advanced MS Excel proficiency

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500additionalships under crew management, and has overseen more than 1,000newbuildingsand conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Easternoperatesthrough a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Whyjoin Anglo-Eastern?

• Join a globally respectedcompanywithastrongmaritimeheritageof over 50 years

• Work in an environment anchored in integrity, trust, andlong-term relationships

• Access continuous learning and structured career development across a truly global network

• Be part of a team committed to delivering excellence and shapinga bettermaritime future