Fleet Operations Executive / Manager – Reefer Trucks

Crystal Group; Mumbai; On-site; INR 279,000 - 391,000; Full time

Job summary

Crystal Group in Navi Mumbai is hiring a Fleet Operations Executive/Manager to run day-to-day operations of our reefer truck and container fleet. You will plan trips, manage drivers, ensure compliance and maintenance, monitor temperatures, and handle emergencies while keeping costs within budget.

Responsibilities include overseeing fleet operations, driver management, maintenance coordination, reporting, and cost control.

Qualifications

• Graduate in any discipline.
• Strong understanding of reefer trucks, trip planning and route management.
• Working knowledge of GPS tracking and temperature monitoring tools.

Responsibilities

• Oversee daily operations of the reefer truck and container fleet.
• Monitor vehicle movement, trip schedules, temperature logs and route planning.
• Set up and monitor CMS and FASTag for all vehicles.
• Ensure timely dispatch and delivery as per client requirements.
• Arrange return loads to improve fleet utilisation and reduce empty running.
• Assign drivers, monitor duty hours and plan trips.
• Make sure drivers follow safety rules, temperature protocols and SOPs.
• Handle emergencies such as breakdowns, accidents or theft, and visit the site when needed.
• Coordinate vehicle servicing, reefer unit checks and breakdown repairs.
• Keep maintenance, repair and reefer calibration records.
• Ensure RTO, insurance, permit and fitness compliance for all vehicles.
• Maintain trip sheets, fuel and temperature records and vehicle logbooks.
• Prepare daily movement reports, MIS and fleet performance summaries.
• Provide accurate trip and utilisation data for billing.
• Monitor fuel use and running costs and keep them within budget.
• Keep customers updated on vehicle status, delivery times & temperatures.
• Coordinate with vendors for repairs, servicing and emergency support.

Skills

Fleet management

Reefer trucks

Driver management

Trip & route planning

GPS tracking

Vehicle compliance (RTO)

Fuel & cost control

MS Excel

Education

Graduate in any discipline

Tools

GPS tracking

MS Excel

Job description

We are hiring a Fleet Operations Executive / Manager in Navi Mumbai to run the day-to-day operations of our reefer truck and container fleet. You will plan trips, manage drivers, keep vehicles compliant and maintained, keep temperatures on track and handle emergencies, while keeping costs within budget.

Key responsibilities

Fleet operations

• Oversee daily operations of the reefer truck and container fleet.
• Monitor vehicle movement, trip schedules, temperature logs and route planning.
• Set up and monitor CMS and FASTag for all vehicles.
• Ensure timely dispatch and delivery as per client requirements.
• Arrange return loads to improve fleet utilisation and reduce empty running.

Drivers

• Assign drivers, monitor duty hours and plan trips.
• Make sure drivers follow safety rules, temperature protocols and SOPs.
• Handle emergencies such as breakdowns, accidents or theft, and visit the site when needed.

Maintenance & compliance

• Coordinate vehicle servicing, reefer unit checks and breakdown repairs.
• Keep maintenance, repair and reefer calibration records.
• Ensure RTO, insurance, permit and fitness compliance for all vehicles.

Reporting & cost control

• Maintain trip sheets, fuel and temperature records and vehicle logbooks.
• Prepare daily movement reports, MIS and fleet performance summaries.
• Provide accurate trip and utilisation data for billing.
• Monitor fuel use and running costs and keep them within budget.

Customers & vendors

• Keep customers updated on vehicle status, delivery times & temperatures.
• Coordinate with vendors for repairs, servicing and emergency support.

Qualifications

• Graduate in any discipline.
• Strong understanding of reefer trucks, trip planning and route management.
• Working knowledge of GPS tracking and temperature monitoring tools.

Experience: 3–5 years in fleet operations, preferably in cold chain or refrigerated transport. Hiring from Executive to Manager level, based on experience.

Key skills

• Fleet management
• Reefer trucks
• Driver management
• Trip & route planning
• GPS tracking
• Vehicle compliance (RTO)
• Fuel & cost control
• MS Excel

Salary: ₹25,000 – ₹35,000 per month (based on experience)

Working days: Monday to Saturday; available for emergency calls

About Crystal Group

Crystal Group is an Indian cold chain company. We build, store, move and process temperature-sensitive goods (reefer containers, portable cold storage, cold storage warehousing and refrigerated transport) for 400+ clients across pharma, FMCG, dairy, agriculture, seafood and quick commerce.